Senior Executive Assistant

Summary/Function:

Provide comprehensive administrative support to the Chairman & Chief Executive Officer and the Chief Financial Officer of D.A. Davidson Companies, contributing to efficient and effective business operations. Represents the firm as well as the CEO and CFO with both internal and external parties. Facilitates professional communication with external parties and associates, using sound judgment to determine when escalation is appropriate.

Qualifications:

• Minimum of five years’ experience as an executive assistant, preferably in a professional, regulated and client-facing industry.
• Excellent interpersonal, written and verbal communication skills.
• Sound judgment, initiative and good decision-making and organizational skills.
• Ability to work with confidential and sensitive information in an appropriate and professional manner.
• Ability to work independently and in higher-pressure situations with no direction.
• High attention to detail and drive for accuracy in work product.
• Ability to leverage the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and learn new software or systems as needed (e.g. travel & expense system, portal for Board materials).
• Ability to proactively work and collaborate effectively both within and across teams to accomplish work responsibilities and objectives.
• Ability to maintain regular, predictable attendance and work in the office as required for this position.
• Ability to travel from time to time, as business needs require, may include shareholders’ meetings, reward trips, leadership meetings, or other Firm events.

Duties:

• Perform duties of a highly confidential and time-sensitive nature. Use independent judgment and initiative to complete tasks. This may include attending and participating in confidential meetings.
• Coordinate and support Executives’ activities, including calendar management, travel arrangements, expense report preparation and review, coordination of internal and external meetings, and communication between the Executives and Board members, senior executives, associates, clients, prospects or recruits.
• Establish sufficient working knowledge of the business operations of the Firm, key company personnel and outside contacts.
• Follow policies and procedures. Maintain confidentiality.
• Compose, edit and review routing and advanced highly confidential correspondence, including letters, memoranda and reports. This may include taking raw text and transforming it into a professional, well-organized document.
• Support Board of Directors and other senior management meeting planning, including preparation of materials, event and logistic coordination, communications, and other administrative duties.
• Serve as liaison between the Executives and the Firm’s associates. Provide assistance, troubleshoot problems, provide recommendations and input as requested.
• Plan, organize and prioritize work to meet deadlines and accomplish tasks within established timeframes.
• Assist others within the corporate office and various departments within the company with projects as time allows. Projects may be on-going or short-term.
• Support and, as appropriate, lead Great Falls and Firm-centered employee events and activities, including coordination, communication, logistics, and partnership with internal stakeholders.
• Perform any other duties as assigned.

What we offer:

Competitive salary plus excellent benefits and perks including, but not limited to:

• Medical, dental and vision
• Company 401(k)and ESOP contribution
• Generous sick, vacation, and maternity/parental leave
• Paid holidays
• Professional development opportunities
• Tuition reimbursement ($15,000 lifetime cap)
• Discounted personal insurance including home, auto and recreational vehicles
• Davidson Day of Giving - Our tradition of positively impacting communities in which we live and work!

The compensation offered will be determined on a case-by-case basis considering a variety of factors including, but not limited to, the skills, relevant work experience, and geographic location of each specific candidate.