AP - Accounts Administrator (Remote)

Note: This is for active pooling purposes only. Submitting your application does not guarantee employment. Your details will be kept on file and considered for future opportunities as they become available.

We are seeking a motivated and detail-oriented Accounts Administrator to join our team. In this remote role, you will be responsible for providing proactive, efficient, and accurate administrative and accounting support. You’ll work closely with the Office Manager and collaborate with multiple departments to ensure smooth financial, payroll, HR, and general administrative operations.

You’ll play a key role in maintaining accurate records, supporting operational processes, and contributing to the efficiency of the organization. This role is perfect for someone who thrives on organization, enjoys problem-solving, and takes pride in supporting a busy, dynamic team.

Position: Accounts Administrator

Salary: PHP 60,000 - PHP 90,000/month

Working Hours & Conditions: Mondays to Fridays, 10:00am - 6:00pm New Zealand Time; 100% Remote - Full time; full-time (remote)

Holidays: New Zealand Holidays

Responsibilities:

Accounts Payable

• Processing supplier and expense invoices, including high-volume weekly data entry and monthly reconciliations
• Ensuring invoices and payments are processed accurately and in line with established policies, procedures, and deadlines
• Verifying invoice details and investigating discrepancies or incorrect charges when required
• Liaising with senior staff to identify opportunities for cost savings, discounts, or improved supplier terms

Payroll

• Ensuring timely, accurate processing and auditing of weekly payrolls

Human Resources Administration

• Managing, maintaining, and updating employee records and documentation
• Preparing and issuing employment packs for new employees
• Ensuring compliance with company policies, procedures, and employment requirements

Administration & Reporting

• Providing day-to-day administrative support as directed by the Office Manager
• Assisting and supporting other departments as required
• Identifying and communicating opportunities for improving policies, procedures, efficiency, and accuracy
• Handling incoming mail and correspondence promptly on the day of receipt
• Communicating effectively with internal teams and providing timely support where required
• Supporting the Office Manager in achieving key operational and performance outcomes
• Maintaining high levels of productivity, accuracy, and quality while meeting deadlines
• Demonstrating strong numerical and reconciliation skills
• Taking ownership of queries, resolving issues efficiently, and investigating potential cost savings
• Contributing positively to other areas of the organization where skills and knowledge allow

Requirements

Qualifications:

• 1-3 years of experience in accounting or a similar role
• Must have experience in human resources
• Experience handling New Zealand or Australian accounts is required
• Proficiency in MYOB and Xero software is required
• Strong accounts and administrative experience
• Intermediate proficiency in Microsoft Office Suite
• Excellent written and verbal communication skills
• Well-developed interpersonal and people skills
• High attention to detail with the ability to minimize errors
• Ability to work under pressure while maintaining speed and accuracy

Benefits

Benefits

• Competitive salary based on experience and skill set
• 100% remote role - work from home anywhere in the Philippines
• Paid local holidays aligned with the Australian business calendar
• Opportunities for training and professional growth
• Work directly with a supportive Australian team - no agency middleman
• Long-term engagement with a stable and growing business