{"id":3278701,"url":"https://alion.io/job/daikin-comfort-administrative-assistant-2","title":"Administrative Assistant 2","company":{"id":1808051,"name":"Daikin Comfort","domain":"daikincomfort.com","url":"https://alion.io/company/daikincomfort","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":75,"open_postings":22,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lake Oswego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-22T15:13:33Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-29T03:03:24Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"AirReps, a division of Daikin Comfort Technologies North America, a leader in HVAC solutions that are clean, comfortable and efficient, is seeking a professional, skilled individual for our Administrative Assistant 2 in Lake Oswego, OR. The Administrative Assistant provides support for the assigned department, including general office duties and customer service. Manages calendar, meetings, travel, correspondence, and budget. Develops and prepares presentations and reports. Ensures work aligns with business unit needs and objectives.\nWhy work with us?\nBenefits are effective on day one for all full-time direct hires.\nTraining programs are available to help guide team members and develop new skills.\nGrowth Opportunities - there are immense opportunities to grow your career.\nYou will be part of a Global Company - our family brands are backed by Daikin Industries, Ltd. \nPosition Responsibilities may include;\nProvide varied complex and confidential administrative assistance \nManage contact lists including phone and email \nOrganize and maintain general and confidential files \nCreate, update, and maintain electronic and hard copy documents/files \nProcess invoices, A/P vouchers and expenses reports \nPrepare documents, filing and other general office duties as required. \nHandle incoming and outgoing phones, correspondence; process incoming and outgoing mail \nRead and analyze memos, submissions, and reports to determine their significance and plan their distribution \nFollow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings \nOrganize own work, set priorities, and meet critical deadlines \nGenerate, analyze, and deliver various reports as required \nAssist with travel arrangements as needed \nOrder and maintain supplies including office supplies, business cards, etc. \nPerform additional projects/duties to support ongoing business needs. \nNature & Scope:\nApplies practical knowledge of job area typically obtained through advanced education and work experience \nPerforms a range of straightforward assignments \nWorks independently with general supervision \nProblems faced are difficult but not typically complex \nKnowledge & Skills:\nEffective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email \nAbility to effectively establish positive professional working relationships with internal, external customers and employees \nProficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications \nProfessional verbal and written communication skills including questioning and listening skills \nHigh level of attention to detail and accuracy; effective problem-solving skills \nAbility to multitask and work independently with little supervision \nStrong organizational and time management skills including effective prioritization skills \nAbility to use discretion and handle sensitive confidential information \nPositive, professional attitude, with ability to diffuse negative situations \nProfessionalism - patience, poise, and tact \nAlways displays confidence and control \nAbility to thrive in a faced paced, constantly changing environment \nAbility to apply strong work ethics and integrity on the job \nExperience:\n2 - 4 years of experience in a customer service-related role \n3+ years in an administrative role \nEducation/Certification: High School diploma and advanced education preferred\nPeople Management: No\nPhysical Requirements / Work Environment: Must be able to perform essential responsibilities with or without reasonable accommodations\nReports To: Department Supervisor/Manager\nThe Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. 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