{"id":3467926,"url":"https://alion.io/job/damac-properties-secretary-projects-malaysia","title":"Secretary-Projects (Malaysia)","company":{"id":446521,"name":"DAMAC Properties","domain":"damacproperties.com","url":"https://alion.io/company/damacproperties","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7500,"max_usd":15000,"period":"year","method":"role_country_seniority_unknown","sample_n":17},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-29T10:24:53Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-03T05:50:10Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Key Responsibilities\nProvide administrative and secretarial support to the Project Manager and project management team.\nMaintain and organize project documentation, correspondence, reports, drawings, specifications, and records.\nManage incoming and outgoing project correspondence and ensure proper distribution to relevant stakeholders.\nPrepare, format, and distribute meeting agendas, minutes of meetings (MOM), presentations, and action trackers.\nSchedule project meetings, site meetings, coordination meetings, and management reviews.\nMaintain and monitor project action lists, deadlines, and follow-up items.\nCoordinate document submissions and transmittals between the client, consultants, contractors, and internal teams.\nMaintain project filing systems, both electronic and hard copy, in accordance with project procedures.\nAssist the Document Controller with document tracking, revision control, and distribution when required.\nPrepare weekly and monthly project reports, dashboards, status updates, and presentations.\nMaintain project contact lists, staff records, attendance records, and other administrative registers.\nCoordinate travel arrangements, accommodation, meetings, site access, and visitor requirements when required.\nAssist with preparation and submission of site access requests, security clearances, permits, and staff documentation.\nSupport onboarding and offboarding of project personnel, including collection and submission of required documents.\nCoordinate communication between project departments and ensure information reaches the appropriate personnel promptly.\nMaintain confidentiality of project, commercial, contractual, and personnel information.\nAssist with procurement and administrative documentation, including purchase requests, invoices, and supporting records.\nSupport project audits by ensuring documents and records are complete, properly filed, and readily available.\nPerform other administrative and coordination duties as assigned by the Project Manager.\nData Center Project-Specific Responsibilities\nSupport project teams working on mission-critical data center facilities, including construction, MEP, electrical, mechanical, commissioning, and fit-out activities.\nMaintain records related to critical project milestones, inspections, testing, commissioning, and handover activities.\nCoordinate documentation for site meetings involving construction, MEP, QA/QC, HSE, commissioning, and client teams.\nAssist in tracking critical submissions, approvals, RFIs, technical queries, inspections, and project deliverables.\nSupport preparation and coordination of documentation required for project handover and closeout.\nEnsure project information is handled accurately and efficiently due to the highly controlled nature of data center projects.\nRequired Skills and Qualifications\nDiploma or bachelor's degree in Business Administration, Office Administration, Construction Management, or a related field.\nPrevious experience as a Project Secretary, Site Secretary, Project Administrator, or Construction Secretary.\nExperience in construction, engineering, MEP, infrastructure, or data center projects is preferred.\nStrong knowledge of MS Office, particularly Word, Excel, PowerPoint, and Outlook.\nExperience with document management systems such as Aconex, Procore, SharePoint, Asite, or similar platforms is an advantage.\nExcellent organizational and time-management skills.\nStrong written and verbal communication skills.\nAbility to manage multiple priorities and work effectively under pressure.\nHigh attention to detail and accuracy.\nAbility to maintain confidentiality and handle sensitive project information.\nGood coordination and interpersonal skills with the ability to work with multicultural project teams.","description_format":"text","description_chars":3765,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Malaysia","iso":"MY","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Development","Residential Real Estate"],"lifecycle":[{"event":"open","at":"2026-10-29T15:57:40Z"}],"visa":[],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.838,"p_room":0.945,"age_days":4,"expected_fill_days":9,"reasons":["conf:0","win:mid"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/damac-properties-secretary-projects-malaysia","json_url":"https://alion.io/job/damac-properties-secretary-projects-malaysia.json","meta":{"generated_at":"2026-11-03T07:48:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11241,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":446521},"rest":"https://alion.io/mcp/rest/get_company?id=446521"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdamac-properties-secretary-projects-malaysia"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdamac-properties-secretary-projects-malaysia"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdamac-properties-secretary-projects-malaysia"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/damac-properties-secretary-projects-malaysia\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdamac-properties-secretary-projects-malaysia"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3467926}},{"tool":"search_jobs","arguments":{"company":"damacproperties.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3467926},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}