{"id":1693464,"url":"https://alion.io/job/damen-administration-services-staff","title":"Administration & Services Staff","company":{"id":703183,"name":"Damen","domain":"damen.com","url":"https://alion.io/company/damen-3","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":26,"ghost_share":0,"stale_share":0.769,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-10-07T05:47:15Z"}},"role":"Operations","role_family":"Operations","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Haiphong, Vietnam"],"countries":["VN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":18500,"max_usd":41000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":516},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T11:36:15Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-08T00:32:26Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"We offer you an Ocean of Possibilities. Join our family.\nAbout us\nAre you a service-oriented professional who enjoys organizing, coordinating, and delivering high-quality workplace services? Do you thrive in a dynamic environment where attention to detail, communication, and customer service are essential to business success? Then this role could be your next step. Apply now!\nDamen Song Cam Shipyard (DSCS) is part of the Damen Shipyards Group, one of the world's leading shipbuilders. Located in Hai Phong, Vietnam, DSCS specializes in the outfitting, commissioning, and delivery of high-quality tugboats and workboats for customers worldwide. The shipyard continues to grow and improve its operations while maintaining a strong focus on operational excellence, employee wellbeing, and customer satisfaction.\nThe Administration & Services Department plays a key role in supporting daily business operations by providing office administration, facility support, travel coordination, company events, workplace services, and employee support activities.\nThe Role\nAs an Administration & Services Staff, you are responsible for coordinating and delivering administrative and support services that ensure the smooth operation of the company.\nYou will support employees, visitors, managers, and external service providers by organizing office services, travel arrangements, accommodation, transportation, company events, documentation, and other administrative activities. The role requires strong organizational skills, effective communication, customer focus, and the ability to work with multiple stakeholders simultaneously.\nKey Responsibilities\nAdministration & Office Support\nProvide day-to-day administrative support to departments and employees.\nPrepare and maintain administrative records, correspondence, forms, reports, and other documentation.\nManage incoming and outgoing documents, deliveries, and correspondence.\nMaintain filing systems and ensure proper document control in accordance with company procedures.\nSupport company communication and information distribution activities.\nTravel & Visitor Coordination\nArrange domestic and international business travel, including flight bookings, accommodation, transportation, visas, and travel documentation.\nCoordinate hotel bookings and transportation services for visitors, suppliers, customers, and colleagues.\nSupport reception and visitor management activities to ensure a professional visitor experience.\nPrepare logistics for meetings, workshops, audits, training sessions, and business events. \nFacility & Service Management\nCoordinate office facilities, workplace services, office supplies, and administrative service providers.\nMonitor office assets, stationery, uniforms, refreshments, and shared facilities.\nSupport canteen, transportation, cleaning, security, and other administrative services.\nFollow up service requests and coordinate resolution of facility-related issues.\nSupport workplace improvement initiatives to enhance employee experience and operational effectiveness. \nEvent & Employee Support\nSupport the organization of company events, employee engagement activities, celebrations, and internal communication programs.\nCoordinate logistics for training courses and support training administration activities when required.\nAssist employees with administrative procedures, service requests, and general workplace support.\nSupport cross-functional projects and administrative improvement initiatives. \nVendor & Administrative Coordination\nCoordinate with suppliers and external service providers regarding administrative services.\nSupport purchase requisitions and follow-up activities related to office and administration requirements.\nMaintain accurate administrative records and support budget tracking activities for departmental expenditures.\nEnsure compliance with internal procedures and company standards. \nSkills & Experience\nTo be successful in this role, you bring:\nEducation\nBachelor’s Degree in Business Administration, Office Administration, Economics, Hospitality, Human Resources, English, or another relevant discipline.\nExperience\nMinimum 1-3 years of experience in administration, office support, customer service, executive support, hospitality, or a similar role.\nExperience in a manufacturing, industrial, multinational, or service environment is an advantage.\nExperience coordinating travel, events, facilities, or employee services is preferred.\nCompetencies\nStrong organizational and planning skills.\nExcellent customer-service mindset and attention to detail.\nGood communication and interpersonal skills.\nAbility to manage multiple tasks and priorities simultaneously.\nStrong coordination and follow-up capabilities.\nGood problem-solving skills and proactive working attitude.\nAbility to work effectively with both internal and external stakeholders.\nProfessional integrity and ability to handle confidential information.\nSystems & Language\nProficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.\nGood command of English, both written and spoken.\nWhat We Offer\nAt Damen, we understand that our employees are the foundation of our success. We continuously invest in creating a supportive and engaging working environment where employees can develop and thrive.\nWe offer:\nA dynamic international working environment.\nCompetitive salary package.\nHoliday bonus, Tet bonus, and quarterly bonus.\nMonthly fuel allowance.\n24/7 accident insurance and healthcare insurance for employees and spouses.\nFull social insurance contribution in accordance with Vietnamese regulations.\nContinuous learning and development opportunities.\nOpportunities to work with international colleagues and stakeholders across the Damen Group.\nOther\nDamen Song Cam does not approve of commercial, contractor and/or agency acquisition or commercial use of this advertisement. Proposing candidates without invitation is not appreciated and will not be considered.\nReady to contribute to an excellent workplace experience and support the daily operations of a world-class shipyard? Join Damen Song Cam Shipyard and become part of our journey.\nRecruiter:\nTran Duc Vuong (Trần Đức Vượng)Email:\n apply through the Apply Button. Due to GDPR reasons we cannot accept applications by email.","description_format":"text","description_chars":6330,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events","Continuous learning"],"hiring_locations":[{"name":"Vietnam","iso":"VN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T11:36:15Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":47,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-07T05:47:15Z"},"pay":null,"html_url":"https://alion.io/job/damen-administration-services-staff","json_url":"https://alion.io/job/damen-administration-services-staff.json","meta":{"generated_at":"2026-10-08T01:47:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3140,"day_limit":5000,"remaining_today":1860,"minute_limit":60,"resets_at":"2026-10-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":703183},"rest":"https://alion.io/mcp/rest/get_company?id=703183"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdamen-administration-services-staff"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdamen-administration-services-staff"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdamen-administration-services-staff"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/damen-administration-services-staff\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdamen-administration-services-staff"}]}