{"id":3336283,"url":"https://alion.io/job/data-innovations-finance-hr-assistant","title":"Finance & HR Assistant","company":{"id":4401224,"name":"Data Innovations","domain":"datainnovations.com","url":"https://alion.io/company/data-innovations","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"HR","role_family":"HR","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":33,"currency":"USD","period":"hour","gross":null,"usd_annual":66000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T00:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-28T21:25:46Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nSummary\nWe are looking for an organized, adaptable, and people-oriented Finance & HR Assistant to provide operational support across two critical functions at DI. This role sits at the intersection of people operations, finance administration, and workplace coordination - making it ideal for someone who thrives on variety, takes pride in getting the details right, and genuinely enjoys supporting others.\nThis is a hybrid position based in Colchester, VT. The expectation is a minimum of two days per week onsite, with flexibility to be in the office up to five days per week as work needs require.\nEssential Functions and Responsibilities:\nHR Operations & Employee Support\nMaintain and organize employee files - both physical and online - in compliance with applicable regulations and company standards, ensuring records are current, complete, and audit-ready.\nMaintain and organize HR SharePoint content, including employee-facing resources, templates, forms, process documentation, and internal HR materials, to ensure information is accurate, current, accessible, and aligned with established content standards.\nSupport recruitment coordination, including background check coordination, candidate travel, and related documentation.\nSupport HR contract review and process administration by tracking approval status, maintaining contract-related documentation, and ensuring completed agreements are stored appropriately.\nComplete employment and wage verifications in accordance with company policy, ensuring timely responses and appropriate documentation.\nFinance Backup Support\nProvide administrative support to the Finance team, including invoice mailing and document management.\nFacilities Coordination\nServe as a day-to-day point of contact for facilities-related needs, including coordinating maintenance requests, managing vendor relationships, and ensuring common areas are functional and well-maintained\nSupport space planning and office logistics for in-person meetings and events\nManage office supply inventory and procurement\nShipping & Hardware Production Support\nProvide backup support to DI's hardware production and shipping team\nEnsure accuracy and timeliness of shipments, coordinating with carriers and internal stakeholders\nMeeting & Administrative Coordination\nCoordinate scheduling and logistics for executive meetings, events, and cross-functional sessions owned by HR.\nPrepare agendas and track follow-up actions as needed\nHandle incoming mail in the VT office, receive packages/inventory, and route inquiries to the appropriate teams\nRequirements\nKnowledge, Skills, and Abilities:\nStrong organizational skills and an ability to manage competing priorities with accuracy and follow-through\nComfort working across functions - you enjoy knowing a little bit about a lot\nTechnically adept. Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams); experience with an HRIS such as Workday is a plus\nExcited about using AI to make your job more efficient\nExceptional ability to maintain confidentiality - this role regularly handles sensitive employee, payroll, and financial information, and discretion is non-negotiable\nA collaborative, service-oriented approach - you take pride in making things easy for the people around you\nStrong written and verbal communication skills\nPossesses a strong aptitude for technology with the ability to quickly master and integrate tools relevant to the role\nMust comply with and pass initial background check and drug screening, as well as subsequent background checks, drug screenings, and vaccine requirements as required by customer contracts\nAbility to follow DI’s policies, procedures, and system usage practices\nMust have unrestricted work authorization in the United States\nWillingness to be physically present in the Colchester office a minimum of two days per week, and more as needed\nAvailable for up to 10% travel as needed\nEducation and/or Experience\nBachelor's degree and 2+ years of experience in an administrative, HR, finance, or operations support role, or a related field and 5+ years of relevant work experience.\nPhysical Requirements/Working Conditions:\nWhile performing duties of this job, the employee is predominantly functioning in a sedentary light office position with a high frequency of keyboarding and computer use.\nPreferred skills and experience:\nExperience supporting administrative, HR, finance, or operations functions.\nExperience with an HRIS such as Workday.\nInterest in using AI and other technology tools to improve efficiency.\nSupervision Level\nThis person reports directly to the VP of Finance.\nCompensation & Benefits\nHourly Rate Range: $29.40-33.00. Compensation will be determined based on education, experience, knowledge, skills, and abilities, as well as internal equity and market data.\nBonus: Full-time, non-sales employees are eligible for DI's annual bonus plan, which takes into account individual, group, and corporate performance.\nBenefits: DI offers a competitive benefits package including medical, dental, vision, basic life insurance, paid holidays, paid time off, and a 401(k) matching plan.\nIf you like working with happy, enthusiastic over-achievers, you'll enjoy your career with us!\nEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities:\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. 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