{"id":3062323,"url":"https://alion.io/job/dataone-office-manager-administrator","title":"Office Manager / Administrator","company":{"id":4459899,"name":"DataOne","domain":"dataone.eu","url":"https://alion.io/company/dataone-eu","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-21T00:00:00Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-11-01T18:20:35Z","board_verified":true,"closed_at":null,"days_open":41,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":41},"description":"WHO ARE WE?\nDataOne designs, develops, and operates sustainable AI Factories, combining energy, infrastructure, and artificial intelligence at industrial scale.\nWe operate large-scale digital and energy infrastructures internationally, delivering concrete projects measured in hundreds of megawatts and designed for long-term operational performance.\nAt DataOne, we are builders and operators. We prioritize real-world execution, operational excellence, and measurable impact.\nYOUR ROLE\nAs an Office Manager / Administrator, you will be responsible for ensuring the smooth and efficient day-to-day operation of the DataOne office.\nYou will oversee general office needs, coordinate suppliers and service providers, manage administrative activities, and ensure that the workplace remains organized, professional, properly equipped, and welcoming for employees and visitors.\nYou will also provide occasional administrative support to the HR team and other departments when needed.\nThis is a hands-on and varied position requiring excellent organization, attention to detail, autonomy, and the ability to manage multiple priorities in a fast-paced environment.\nKEY RESPONSIBILITIES\nOffice Management & Administration\nManage the day-to-day administrative operations of the office. \nEnsure the office is organized, well maintained, professional, and fully operational. \nManage office supplies, stationery, equipment, furniture, and other workplace requirements. \nMonitor stock levels and coordinate purchases and replenishment when necessary. \nCoordinate with suppliers, vendors, building management, cleaning services, maintenance providers, couriers, and other external partners. \nOrganize repairs and maintenance of office equipment and facilities. \nHandle incoming and outgoing mail, deliveries, correspondence, and general office communications. \nMaintain accurate and organized filing systems for administrative documents and company records. \nCoordinate meeting rooms and ensure they are prepared and equipped when required. \nSupport the organization of internal meetings, company events, and employee activities. \nAssist with travel arrangements, accommodation, transportation, and other logistical requirements when necessary. \nAct as a key point of contact for employees regarding general office and administrative needs. \nAdministrative & Management Support\nProvide general administrative support to management and other departments when required. \nCoordinate meetings, appointments, calendars, and internal communications when needed. \nPrepare documents, reports, presentations, spreadsheets, and administrative trackers. \nMaintain organized records of contracts, invoices, quotations, and other administrative documents. \nFollow up on pending administrative requests to ensure timely completion. \nSupport communication and coordination between departments. \nAssist with ad hoc administrative projects and operational requests. \nOffice Expenses & Supplier Coordination\nTrack office-related expenses and maintain accurate administrative records. \nCollect and organize invoices, quotations, purchase requests, and supporting documentation. \nRequest quotations from suppliers and service providers when required. \nCoordinate office purchases and ensure appropriate documentation is maintained. \nSupport the Finance team with office-related invoices and expense documentation. \nIdentify opportunities to improve office processes and optimize administrative costs. \nHR Team Support\nProvide administrative support to the HR team when needed. \nAssist with occasional HR-related administrative tasks and document preparation. \nSupport the coordination of interviews, meetings, or onboarding activities when requested. \nHandle HR-related information with appropriate confidentiality and discretion. \nRequirements\n4 + years of experience in Office Management, Administration, Office Coordination, or a similar position. \nBachelor's degree or diploma in Business Administration, Management, or a related field is preferred. \nStrong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook. \nExcellent organizational and time-management skills. \nStrong attention to detail and ability to maintain accurate records. \nAbility to manage multiple tasks and priorities simultaneously. \nStrong written and verbal communication skills. \nProfessional and comfortable communicating with employees, managers, suppliers, visitors, and external partners. \nProactive and able to identify and resolve day-to-day office needs independently. \nReliable, service-oriented, and solution-focused. \nStrong interpersonal skills and a collaborative mindset. \nAbility to handle confidential company and employee information with discretion. \nBenefits\nWHY JOIN DATAONE?\nJoin a fast-growing international company developing ambitious AI and digital infrastructure projects. \nPlay a central role in ensuring the smooth and efficient operation of DataOne's office. \nWork closely with employees, management, and different departments across the organization. \nTake ownership of varied responsibilities and have a direct impact on the day-to-day workplace experience. \nDevelop broad experience across office management, administration, supplier coordination, and internal operations. \nWork in an international, dynamic, and results-driven environment. \nBenefit from professional development and career-growth opportunities as DataOne continues to expand","description_format":"text","description_chars":5443,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Growth opportunities","Professional 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