{"id":4060982,"url":"https://alion.io/job/datashift-end-office-coordinator","title":"Office Coordinator","company":{"id":673024,"name":"Datashift ⎸ End","domain":"datashift.eu","url":"https://alion.io/company/datashift-2","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"D","score":54,"open_postings":43,"ghost_share":0.767,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mechelen, Belgium"],"countries":["BE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-11T07:24:47Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T08:39:09Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"As Datashift grows, our offices in Mechelen, Leuven and Antwerp need someone who makes sure the day-to-day operations simply work: the fleet is sorted, new colleagues receive a warm welcome and get everything they need to hit the ground running, IT requests don't fall through the cracks, and the office itself is a pleasant place to be. We're looking for an Office Coordinator who takes ownership in all of that - practical, proactive, and comfortable ini juggling a list of different priorities. In close callaboration with our HR manager, the Office Coordinator will play a crucial role in ensuring the smooth functioning of our organization.\nYour responsibilities\nFacility coordinator of our offices in Mechelen, Antwerp and Leuven. You're the person who makes sure these locations are in order, day in, day out. You keep supplies stocked, arrange small fixes and repairs, and make sure these locations are pleasant, well-organised places to work\n\nFleet management, including processing new vehicle orders, handling damage follow-ups, coordinating expert assessments, managing fines and requesting quotations from leasing companies\n\nBe the contact person for our consultants for support on topics like IT, office, events, …\n\nVarious administrative responsibilities as well as IT-related tasks such as access management and IT equipment administration.\n\nManaging and scheduling several projects (events, trips, …)\n\nContributing to the onboarding of new colleagues\n\nThinking along and shaping the process improvements and automations\n\nTransferring necessary information to the team\n\nRequirements\nYour qualifications\nBachelor or Masters degree\n\n2+ years of experience in an office coordinator or similar role, including an experience in IT and/or fleet management\n\nExcellent problem-solving skills among which a can-do-mentality and an entrepreneurial mindset are key\n\nA dynamic, proactive, self-reliant, motivated and versatile person\n\nBe proficient with office 365\n\nProven success in contributing to a team-oriented environment\n\nFluent in Dutch and English (knowledge of extra languages is a plus)\n\nYour growth path\nYou will be able to have an immediate impact on internal processes and the shape of information flows\n\nGradually, you’ll grow towards autonomic ownership in your responsibilities.\n\nAs our company grows and expands, you will evolve more and more towards a leading point of contact for Datashift regarding fleet, IT and office management.\n\nOur offer\nBecome part of a highly entrepreneurial, motivated and cohesive team;\n\nA hybrid working environment that combines regular office presence in Mechelen, Leuven and Antwerp with flexibility to work from home;\n\nA no-nonsense working environment with a focus on high quality;\n\nExcellent terms of employment, including fuel card, meal vouchers, net allowances, laptop, mobile phone budget, …\n\nThe opportunity to grow together with Datashift in terms of capabilities as well as financial benefits.\n\nReady to make an impact?\nAre you the Office Coordinator and the driving force behind our daily operations we are looking for?\nLet’s talk!","description_format":"text","description_chars":3096,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Dutch","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":true}]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Belgium","iso":"BE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Analytics & BI Consulting","Data Engineering & Migration 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