{"id":4128759,"url":"https://alion.io/job/day-wireless-regional-office-administrator","title":"Regional Office Administrator","company":{"id":4422422,"name":"Day Wireless","domain":"daywireless.com","url":"https://alion.io/company/daywireless","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JobScore","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portland, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-05T15:41:02Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-11-12T01:57:01Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":37},"description":"Role can be in Longview, WA, Portland, OR, or Salem, OR\nPosition Overview:\nThe Regional Office Administrator is responsible for overseeing and training Office Administrators within their designated region. This role involves providing guidance, education, and support to ensure uniform training and effective performance across the region. Key responsibilities include handling billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, and shipping and receiving. The position requires independence and decision-making contributions.\nRoles & Responsibilities:\nOrganizational Skills:\n· Maintain organization and multitask effectively, managing pressures and deadlines with a positive and professional demeanor.\nPayroll Management:\n· Review and stay updated on payroll rules and policies, especially with Prevailing Wage requirements, ensuring compliance with both State and Federal regulations and are identified early on.\n· Assist and train on how to do certain processes on PVW and send certified payroll as required.\nTeam Meetings:\n·Attend and lead weekly Teams meetings to coordinate and communicate effectively with your Office Administrators in your territory.\n Lien Release Knowledge:\n· Have experience or familiarity with conditional and unconditional lien releases (contract forms).\nTraining Program Development:\n· Create and implement comprehensive training programs tailored to the needs of Office Administrators in each region.\nTraining Delivery:\n· Conduct training sessions, workshops, and seminars to impart essential administrative skills and best practices.\nPolicy Education:\n· Educate Office Administrators on company policies, procedures, and protocols to ensure consistency and adherence to organizational standards.\nOngoing Support:\n· Provide continuous support and mentorship to newly appointed Office Administrators during their initial role period.\nIndustry Trends:\n· Stay current with industry trends and advancements to enhance training curriculum.\nCollaboration:\n· Work with regional managers and supervisors to identify areas for improvement and develop targeted training solutions.\nFeedback and Evaluation:\n· Offer constructive feedback and performance evaluations to support professional development.\nProblem Resolution:\n· Address challenges faced by Office Administrators, providing timely solutions and guidance.\nCommunication Facilitation:\n· Promote effective communication between regional offices to build a cohesive administrative network.\nProgram Assessment:\n· Monitor and assess training program effectiveness, making necessary adjustments for continuous improvement.\nRecord Keeping:\n· Maintain detailed records of training sessions, progress reports, and competency assessments.\nBilling and Coordination:\n· Oversee billing processes and coordinate the aging of accounts within the territory, ensuring accurate and timely financial management.\nUniform Training:\n· Ensure all Office Administrators in the territory receive consistent and cross-training to meet company standards.\nShipment Management: Handle incoming and outgoing shipments, routing to the appropriate department and selecting the appropriate carrier.\nAdministrative Tasks: Perform tasks such as purchasing money orders, visiting the post office or bank as needed.\nFiling and Miscellaneous Duties: Carry out filing and other duties as assigned.\nEducation and/or Experience:\nEducation: High School diploma or GED; or 5 years of related experience and/or training; or an equivalent combination of education and experience.\nExperience: Proven experience as an Office Administrator or in a similar administrative role is essential.\nTraining Skills: Demonstrated proficiency in training and instructional techniques.\nOffice Management: Strong understanding of office management procedures and best practices.\nCommunication: Excellent communication, interpersonal, and presentation skills.\nAdaptability: Ability to adapt training methods to various learning styles and skill levels.\nTravel: Willingness to travel within the designated regions to conduct training sessions.\nLicenses, Certifications:\n· Valid driver license and insurance. Ideal candidate will be notary certified or be able to obtain certification as NotaryPublic.\nCompany Overview:\nDay Wireless Systems is the largest full-service wireless integrator in the West. We provide design, construction, licensing, sales, service, rentals, installation, and maintenance for a wide range of wireless voice, data, and video applications.\nFounded in 1969, today we have 30 locations and 400+ employees in California, Oregon, Washington, Idaho, Wyoming, and Utah. Day Wireless employees enjoy the opportunity to grow and transfer within our many locations and business divisions.\nDisclaimer:\nDay Management Corporation is an equal opportunity employer. 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