{"id":1816575,"url":"https://alion.io/job/day-zimmermann-executive-operations-assistant","title":"Executive Operations Assistant","company":{"id":2262003,"name":"Day & Zimmermann","domain":"dayzim.com","url":"https://alion.io/company/dayzim","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Middletown, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55040,"max":82560,"currency":"USD","period":"year","gross":null,"usd_annual":82560},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-04T01:08:39Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-20T04:41:36Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Where organization meets impact!\nThis is more than an administrative role, it’s a critical position at the center of operations. As an Executive Operations Assistant, you’ll play a key role in enabling leadership success by anticipating needs, streamlining processes, and ensuring every detail is executed with precision.\nAs the Executive Operations Assistant here's the work you'll do:\nManage the President’s calendar, priorities, and daily office operations.\nCoordinate meetings, travel, and executive communications.\nPrepare reports, presentations, and correspondence.\nTrack deadlines and ensure timely follow-ups on key initiatives.\nServe as a primary point of contact for internal and external stakeholders.\nPlan and execute large-scale events, including executive summits and industry conferences (e.g., AUSA).\nManage logistics such as venues, vendors, materials, shipping, and on-site coordination.\nOversee event budgets and registration processes.\nCoordinate booth setup, staffing, and materials for major conferences.\nManage office and conference room scheduling and assignments.\nCoordinate with property/facilities management vendors.\nOversee office supplies, equipment, and general workplace operations.\nSupport vehicle coordination and internal office logistics.\nProcess expense reports and manage P-card allocations.\nHandle invoices, subscriptions, and vendor payments.\nSupport budgeting and tracking for events and operational activities.\nThis role is for you if you have these skills:\nExceptional organizational and multitasking abilities.\nStrong attention to detail and ability to manage competing priorities.\nAbility to handle sensitive information with discretion.\nExcellent written and verbal communication skills.\nStrong problem-solving skills and ability to work independently.\nProficiency in Microsoft Office and administrative systems.\nAnd if you have these qualifications:\nH.S. Diploma or General Education Degree (GED) Required.\nAssociate’s Degree (AA) Preferred OR Bachelor’s Degree in Arts/Sciences (BA/BS) Preferred.\n5+ years of executive administrative or operations support experience.\nExperience supporting senior executives in a fast-paced environment Preferred. \nExperience with event planning, logistics, or facilities coordination Preferred. \nExperience working with property/facilities management vendors Preferred. \nMust possess a valid REAL ID-compliant driver’s license, which includes the gold or black star in the upper corner OR current passport, indicating it is federally compliant.\nA positive attitude and the ability to collaborate with team members is essential for contributing to a cohesive work environment.\nSuccessful completion of a background screening process is mandated for all candidates.\nCandidates may be required to satisfy additional job-related requirements, including those established and controlled by third parties, as part of the selection process.\nIn compliance with this state’s pay transparency laws, the salary range for this role is $55,040 - $82,560. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements)\nWe care about our employee's and it shows!\nTo ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:\nVisual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.\nBalancing (e.g. maintaining equilibrium when walking, climbing, crouching, etc.)\nStooping (e.g. bending the spine at the waist)\nReaching (e.g. reaching the arms or legs in any direction)\nLifting motion or lifting objects more than 15 pounds\nWalking\nRepetitive motion of any part of the body\nKneeling, crouching or crawling\nPushing or pulling (e.g. using a part of your body to press against something in a downward or outward direction or in a dragging or hauling motion)\nManual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)\nGrasping (e.g. use of hand to apply pressure)\nFeeling (e.g. perceiving an object’s size, shape, texture, etc.)\nClimbing (e.g. ascending/descending ladders, stairs, scaffolding, ramps, pole, etc. using feet and legs and hands/arms to climb)\nHearing\nTalking\nCapacity to think, concentrate and focus for long periods of time.\nAbility to read complex documents in the English language.\nCapacity to reason and make sound decisions.\nAbility to write complex documents in the English language.\nCapacity to express thoughts orally.\nExpertise in: EXCEL, WORD, CADD (Revit/Bentley)\nAbility to wear a mask, respirator, bullet proof vest, or other equipment.\nAbility to regularly perform all job functions at Company’s office or worksite.\nAbility to withstand environmental conditions (e.g. extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)\nReady to join our mission? We're eager to connect with you!\n-Talent Acquisition Partner: Fantasia Jacobs-Fuller","description_format":"text","description_chars":5279,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nuclear Energy","Nuclear Engineering"],"lifecycle":[{"event":"open","at":"2026-10-04T01:08:39Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.38,"p_room":0.45,"age_days":15,"expected_fill_days":8,"reasons":["conf:0","velocity","win:tail"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":82560,"is_top_pay":true},"html_url":"https://alion.io/job/day-zimmermann-executive-operations-assistant","json_url":"https://alion.io/job/day-zimmermann-executive-operations-assistant.json","meta":{"generated_at":"2026-10-20T05:21:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5918,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2262003},"rest":"https://alion.io/mcp/rest/get_company?id=2262003"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fday-zimmermann-executive-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fday-zimmermann-executive-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fday-zimmermann-executive-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/day-zimmermann-executive-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fday-zimmermann-executive-operations-assistant"}]}