{"id":3104012,"url":"https://alion.io/job/dbv-technologies-executive-assistant-medical-affairs","title":"Executive Assistant (Medical Affairs)","company":{"id":1941434,"name":"DBV Technologies","domain":"dbv-technologies.com","url":"https://alion.io/company/dbv-technologies","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"A","score":95,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":147,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":105000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-10-22T15:54:54Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-31T13:07:26Z","board_verified":false,"closed_at":"2026-10-31T13:07:26Z","days_open":8,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":8},"description":"Description : \nThis role will be a trusted and key member of the Medical Affairs Team who will manage general administration tasks required to maximize team efficiency. Perform all administrative duties as needed.\nLocation: Warren, New Jersey - minimum 3 days on site\nSalary Range : $105-120k\nKey Responsibilities : \nAct as a central point of contact for the Head of Medical Affairs to schedule meetings with internal and external partners, including key opinion leaders, healthcare professionals, and advisory board members\n\nCoordinate domestic and international travel arrangements according to DBV travel policy, including travel to medical congresses and scientific meetings\n\nBe the main point of contact for the Head of Medical Affairs in the cross-functional process of executing all required documents\n\nProvide budget management support including initiating and tracking purchase order requests and approvals, and invoice receipts and approvals in the accounts payable system\n\nPrepare and coordinate Head of Medical Affairs expense reports adhering to DBV policy and ensuring timely submission\n\nSupport the coordination of contracts and payments for external experts, consultants, and vendors (e.g., advisory boards, speaker engagements, investigator-initiated studies) in compliance with company policy and applicable transparency requirements\n\nOrganize and periodically attend on- and off-site Medical Affairs Team meetings with external partners, including logistics and meeting materials (e.g., agenda, attendee list) preparation\n\nAssist with logistics for medical congresses, advisory boards, and scientific exchange events\n\nCreate and edit PowerPoint presentations, Excel spreadsheets, and Word documents fit for purpose from time to time\n\nQualifications : \nExperience in a similar role within the pharmaceutical industry with a global organization\n\nExperience working with Medical Affairs, Clinical Development, or Regulatory teams preferred\n\nFamiliarity with pharmaceutical compliance requirements (e.g., HCP engagement, fair market value, and transparency/Sunshine Act reporting) preferred\n\nAdvanced Word, Excel, PowerPoint, and Outlook skills\n\nWillingness to take on a variety of tasks and demonstrate a flexible approach in assisting others when required\n\nAbility to work independently\n\nMust be detail oriented\n\nExcellent interpersonal skills\n\nAbility to handle confidential and scientific information with discretion\n\nWillingness to travel occasionally if needed\n\n Behavioral skills : \nCuriosity: Keep on exploring uncharted territories. Always ask “why?” and more importantly “why not?”,\n\nCourage: Take smart risks, mentor each other to always do better & be accountable for our choices, our opinions, and our actions,\n\nCollaboration: Teamwork and spirit. Support each other and be equally involved in the achievement of our common goals,\n\nCredibility: Be transparent, follow through and build trust. Educate ourselves about our unique technology.","description_format":"text","description_chars":2967,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Healthcare & Life Sciences Consulting","Immunology & Inflammation Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-22T18:22:45Z"},{"event":"close","at":"2026-10-31T13:07:26Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/dbv-technologies-executive-assistant-medical-affairs","json_url":"https://alion.io/job/dbv-technologies-executive-assistant-medical-affairs.json","meta":{"generated_at":"2026-10-31T13:34:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21076,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1941434},"rest":"https://alion.io/mcp/rest/get_company?id=1941434"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdbv-technologies-executive-assistant-medical-affairs"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdbv-technologies-executive-assistant-medical-affairs"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdbv-technologies-executive-assistant-medical-affairs"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dbv-technologies-executive-assistant-medical-affairs\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdbv-technologies-executive-assistant-medical-affairs"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3104012}},{"tool":"search_jobs","arguments":{"company":"dbv-technologies.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3104012},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}