{"id":1663469,"url":"https://alion.io/job/dean-dorton-workplace-services-supervisor","title":"Workplace Services Supervisor","company":{"id":2120518,"name":"Dean Dorton","domain":"deandorton.com","url":"https://alion.io/company/deandorton","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lexington, United States","Louisville, United States","Cincinnati, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Airtable","optional":true},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-28T00:00:00Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-12T02:26:41Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"About Dean Dorton\nDean Dorton’s team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.\nOur core values guide how we work, lead, and support one another every day. They are:\nIntegrity - We do the right thing, integrity guides our decisions. \nRelationships - We value people, relationships drive our impact. \nCollaboration - We win as one team, collaboration fuels our success. \nGrowth - We stay curious, growth is our mindset. \nAbout the Team and the Role\nThe Workplace Services team plays a key role in supporting the day-to-day office environment, ensuring spaces are functional, welcoming, and aligned with the firm’s culture. The team partners across the organization to manage facilities operations, enhance the employee experience, and coordinate internal events that foster connection and engagement. By delivering reliable service, maintaining high standards and anticipating workplace needs, the Workplace Services team helps create a productive environment for all employees.\nThe Workplace Services Supervisor plays a vital role in the team dynamic by supporting the organization’s facilities and event operations. This position works to coordinate facility experience, managing event logistics, and delivering high-quality support to both internal teams and external partners.\nThis role is right for you, if you are extremely detail orientated, possess strong interpersonal communication, can work quickly with changing priorities and deadlines, thrive in a fast-paced environment, and are confident leading initiatives while problem solving on-the-fly.\nEssential Duties & Responsibilities\nFacility Operations:\nOversee and supervise day-to-day facilities operations, ensuring offices are clean, safe and functional creating a welcoming office environment that supports a positive employee experience.\nOversee facility work orders from intake through completion, track service levels, and manage escalations. \nCoordinate with onboarding and offboarding logistics, including workstation setup, parking assignments, and building access.\nSupport the management of access control systems by updating badges, permissions, and records for new hires and departing employees.\nCoordinate, alongside the WPS Team, to supervise facility projects such as office moves, reconfigurations, and minor renovations.\nOversee the day-to-day operations of workplace systems, including Agilquest and Asana to ensure accuracy and daily updates are completed and information is accurate. \nTrack inventory of office supplies, furniture, and equipment, and assist with ordering as needed.\nIdentify and communicate facility-related issues or improvement opportunities to leadership.\nFollow established safety procedures and assist with maintaining compliance with building policies. \nAct as First Responder for Dean Dorton facilities in the event of an emergency. \nProvide general administrative and operational support for workplace services and facilities initiatives. \nPerform other duties as assigned.\nEvent Oversite:\nSupervise and manage the firm-wide event intake and planning workflow, ensuring requests are evaluated for objectives, scope, budget, timeline, resources, and firm standards. \nServe as the central point of contact for all event intake, communicating details with internal clients.\nResearch, recommend, and supervise event details including venue, theme, catering, and scheduling. \nMaintain governance of the firm-wide events calendar and identify conflicts, resource constraints and decision points before they affect upcoming events/conflicts. \nOversee scheduling logistics across multiple offices and stakeholders, balancing competing priorities and resource availability. \nPartner with internal teams to ensure events are properly scheduled, communicated, and supported. \nEstablish, develop and enforce standardized processes for event requests, approvals, and calendar management. \nEnsure all event details are documented and updated in real time within scheduling systems and shared calendars. \nProvide regular reporting or updates on upcoming events, scheduling trends, and potential conflicts.\nSource and assist with negotiating contracts for events, including venues, caterers, and other service providers. \nTroubleshoot issues in real time to ensure smooth and successful event execution.\nProvide oversight and coordination for staff involved in event setup, execution, and breakdown. \nRequirements\nExperience, Qualifications & Requirements\nBachelor’s degree in hospitality or management, public relations, marketing or related field preferred. \nThree or more years of experience in workplace operations, facilities management, event planning, or a related field is preferred. Experience coordinating vendors, managing multiple projects, and supporting events or office operations is a plus.\nStrong critical thinking skills required.\nExcellent communication and interpersonal skills, with the ability to effectively interact with diverse stakeholders at all levels, building successful interpersonal relationships. \nMust be able to lift, carry, push, or move items weighing up to 50 pounds and remain standing or walking for extended periods while supporting events, office moves, and facility-related projects. \nThe role may also require bending, reaching, climbing stairs, and assisting with event setup and breakdown, with or without reasonable accommodation.\nSoftware & Tools\nMS Office including building customized forms for data collection, intake and developing reports from acquired data. \nFamiliarity with project management software like Asana or Airtable\nComfort using AI to create daily efficiencies \nTravel\nModerate travel is required, making regular trips between our 5 markets in Lexington, Louisville, Cincinnati, Indianapolis and Raleigh. \nBenefits\nThe Fun Stuff\nWork isn’t all work! We want to make your experience at Dean Dorton a great one. From your health and happiness to your long-term satisfaction, we focus on YOU! A few highlights are listed below:\nFlexible work schedules and environment \nUnlimited Paid Time Off (PTO) \nPaid family leave, medical leave, and maternity/paternity leave programs \nRetirement benefits, including a best-in-class employer match and automatic profit sharing. \nTelemedicine, mental health resources and wellness program reimbursement \nThis job description is intended to describe the general nature and level of work being performed by team members assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Additionally, responsibilities and duties may vary depending on business needs and individual circumstances. Dean Dorton is an equal opportunity employer.","description_format":"text","description_chars":6897,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Professional Services","Audit & Assurance Firms"],"lifecycle":[{"event":"open","at":"2026-10-02T04:56:03Z"}],"visa":[],"liveness":{"score":82,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.825,"p_room":1,"age_days":12,"expected_fill_days":56,"reasons":["conf:0","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/dean-dorton-workplace-services-supervisor","json_url":"https://alion.io/job/dean-dorton-workplace-services-supervisor.json","meta":{"generated_at":"2026-10-12T03:33:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5635,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2120518},"rest":"https://alion.io/mcp/rest/get_company?id=2120518"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdean-dorton-workplace-services-supervisor"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdean-dorton-workplace-services-supervisor"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdean-dorton-workplace-services-supervisor"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dean-dorton-workplace-services-supervisor\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdean-dorton-workplace-services-supervisor"}]}