{"id":4175756,"url":"https://alion.io/job/decima-international-contracts-coordinator","title":"Contracts Coordinator","company":{"id":672944,"name":"Decima International","domain":"decimainternational.com","url":"https://alion.io/company/decimainternational","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Riyadh, Saudi Arabia"],"countries":["SA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-12T12:34:28Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T16:01:10Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:\nApproach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.\nWe are seeking a detail-oriented Contracts Specialist / Coordinator to support contract administration activities on large-scale data center, mission-critical, and infrastructure projects in KSA. The role will maintain contract records and registers, track obligations, notices, variations, claims, key dates, and payment-related documentation while coordinating closely with project, commercial, procurement, design, construction, planning, commissioning, and document control teams.\nThe successful candidate will work within Decima’s PMC team, supporting the day-to-day contractual administration of projects and helping ensure contractual requirements, deadlines, and records are accurately maintained and followed through.\nRESPONSIBILITIES\nSupport contract administration activities for consultant, contractor, subcontractor, and vendor agreements.\nMaintain accurate records of contracts, amendments, purchase orders, warranties, bonds, insurance certificates, and related contractual documentation.\nMaintain trackers for notices, variations, claims, change orders, approvals, contractual obligations, and outstanding actions.\nReview incoming correspondence and identify items requiring contractual or commercial follow-up.\nAssist in preparing contractual letters, notices, meeting minutes, and supporting documentation.\nTrack contract deliverables, milestones, key dates, notice periods, expiry dates, and contractual deadlines.\nMonitor RFI and technical submittal turnaround against contractual timeframes.\nSupport variation order and change request administration.\nCollect and organize supporting documentation for claims, extensions of time, and commercial assessments.\nMaintain contractual obligations registers throughout the project lifecycle and flag non-compliance to the Senior Contract Administrator or Contracts Manager.\nMaintain records of instructions, RFIs, design changes, delays, and site events with potential contractual impact.\nSupport contractor payment application verification against payment schedules, bills of quantities, and approved progress in coordination with relevant project teams.\nCoordinate with project management, cost control, procurement, design, construction, planning, commissioning, and document control functions.\nPrepare meeting agendas, minutes, action trackers, and follow-up logs.\nSupport long-lead equipment and delivery tracking, including OFCI and CFCI arrangements.\nPrepare regular contract status reports covering notices, variations, claims, approvals, contractual risks, and outstanding actions.\nSupport final account preparation, contract close-out, warranties, retention reconciliation, and handover documentation.\nMaintain warranty and defects registers during the applicable defects liability period.\nSupport the management of outstanding claims and contractual matters through project close-out.\nEnsure sensitive contractual and commercial information is handled confidentially.\nPerform other related contract administration duties as required.\nQUALIFICATIONS\nRequired Qualifications\nBachelor’s degree in Construction Management, Engineering, Law, or a related discipline.\n3-5 years of experience in contract administration, contracts coordination, or commercial support on construction or infrastructure projects.\nWorking knowledge of FIDIC and/or EPC lump-sum contract forms.\nExperience maintaining contract registers, notices, obligations, milestones, and deadline trackers.\nExperience supporting variations, change orders, claims, and extension-of-time documentation.\nUnderstanding of contractor payment applications, bills of quantities, and progress measurement.\nExperience preparing contractual correspondence, notices, reports, and meeting records.\nGood commercial and risk management awareness.\nStrong document and records management skills.\nStrong organizational skills with the ability to manage multiple contractual actions simultaneously.\nStrong communication and stakeholder coordination skills.\nFluent written and spoken English, with the ability to draft clear and factual contractual correspondence.\nAdvanced Microsoft Excel skills and proficiency in Word and PowerPoint.\nWillingness to work full-time onsite at project locations within KSA.\nPreferred Qualifications\nExperience on data center, mission-critical, industrial, or major infrastructure projects.\nExperience within a PMC, consultant, or Owner’s Representative environment.\nPrior experience administering EPC lump-sum contracts.\nStrong working knowledge of a specific FIDIC contract edition.\nExperience supporting construction claims, variations, and extension-of-time assessments.\nExperience with final accounts, retention reconciliation, and contract close-out.\nCommercial or quantity surveying support experience.\nExposure to long-lead equipment procurement and delivery tracking.\nExperience with OFCI / CFCI arrangements.\nPrevious project experience in KSA.\nExperience supporting PIF-affiliated, government-linked, or hyperscale clients.\nMembership of, or progress toward, RICS, CIArb, CICES, or an equivalent professional body.\nExperience with electronic document management or project management information systems.\nPOSITION DETAILS\nPosition: Contracts Specialist / Coordinator\nDepartment: Contracts / Commercial\nLocation: KSA\nReporting To: Contracts Manager\n Industry: Data Centers / Mission-Critical / Infrastructure\nPRODUCTIVITY TOOLS\nMicrosoft Excel\nMicrosoft Word\nMicrosoft PowerPoint\nEDMS / PMIS Platforms\nContract Tracking Tools\nDocument Control Systems\nCommercial and Variation Trackers\nProcurement and Delivery Tracking Systems\nDecima International is an Equal Opportunity Employer that is committed to the safety and well-being of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.","description_format":"text","description_chars":6885,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Management Consulting","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-12T16:01:10Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":58,"reasons":["conf:0","win:early"],"computed_at":"2026-11-12T16:56:06Z"},"pay":null,"html_url":"https://alion.io/job/decima-international-contracts-coordinator","json_url":"https://alion.io/job/decima-international-contracts-coordinator.json","meta":{"generated_at":"2026-11-12T16:56:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35520,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":672944},"rest":"https://alion.io/mcp/rest/get_company?id=672944"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdecima-international-contracts-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdecima-international-contracts-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdecima-international-contracts-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/decima-international-contracts-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdecima-international-contracts-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4175756}},{"tool":"search_jobs","arguments":{"company":"decimainternational.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4175756},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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