{"id":4339534,"url":"https://alion.io/job/deep-blue-admin-officer","title":"Admin Officer","company":{"id":3782548,"name":"Deep Blue","domain":"deepbluemedical.com","url":"https://alion.io/company/deep-blue","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-15T16:54:34Z","employer_posted_date":null,"last_verified_at":"2026-11-15T16:54:34Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.\nWe are seeking for a Admin Officer to work as part of a team providing service and support to Client Services team through lead conversion, assisting Lawyers in preparation of contract review, assisting Paralegals and Australian clerks in accomplishing some clerical works from matter creation to settlement.\nDuties include:\nOpening files for Client by creating matters and do basic checking of the contract and client details based on the procedure\n\nManages contract review calendar booking\n\nAssigns matter to file handlers based on their daily capacity\n\nPrepares contract review for the Lawyers\n\nCarry out administrative duties such as partial data entry and forwarding of emails to file handlers\n\nReport to and update the leader of any issues encountered by the team for resolution\n\nEnsure tasks are verified and completed in a timely manner\n\nParticipates in the investigation of the problem and implementation of actions \n\nEnsure compliance with the procedures\n\nPerform other tasks assigned by Management\n\nYou pride yourself on delivering great customer experiences and thrive in an environment where you can actively solve complex problems for customers. You’re able to break down competing priorities autonomously to ensure you deliver to fixed deadlines. Being highly organised your team know you can be depended on and are always reliable.\nWith a completed Bachelor’s degree you will have:\nExperience working with legal concepts, definitions and documentation preferred\n\nExperience delivering exceptional customer service\n\n1-2 years direct customer contact (written and phone based) experience working with Aust / NZ, US or UK customers\n\nAbility to anticipate needs of team members and clients, and self initiative to meet those needs\n\nStrong written and verbal skills for regular communications to various stakeholders, including team members and clients\n\nCritical thinking skills and a proactive approach to problem solving\n\nEfficient – able to handle multiple demands while remaining flexible and adaptable to change\n\nAbility to act on strategies for solving problems and meeting objectives before being asked to do so\n\nExceptional attention to detail\n\nPerseverance and commitment\n\nAbility to work alone as well as part of a high performing team\n\nCommercial awareness and desire to keep abreast of developments\n\nIntegrity, ethical and moral behaviour regarding client confidences and information, company confidentiality, and overall team interactions\n\nExpertise in Microsoft 365 applications \n\nWORKING LOCATION AND REQUIREMENTSThis role works mostly in a WORK-FROM-HOME SETUP and to be considered for this opportunity you must be able to demonstrate your home working environment is as follows:\n\nconducive home office (free from noise and distraction)\n\nmain internet: wired internet of at least 50mbps\n\nreliable back up internet: at least 10mbps speed\n\nIf our Admin Officer role sounds like an opportunity you'd excel in, please apply now and take the next step in your career within a successful business that values you, your wellbeing, and success.\nAs an equal opportunity employer, DBC embraces inclusion and diversity in our teams through fair community representation of gender, age, culture, thought and work arrangement.\nDBC Philippines is the shared services company of Deep Blue Company (DBC) - an innovative Australian scale-up reimagining the experience in the 'sale to settlement' for residential property buyers, sellers and real estate agents across Australia. Our group of brands includes Conveyancing.com.au, First Class Legal and bytherules - three leading Property Law firms.\nWe have newly created roles delivering support to our customers through the legal process of contract, document and title exchange within our Conveyancing.com.au business.\nConveyancing.com.au is Australia's leading conveyancing-only law firm with offices across Australia and 7-day customer support. Conveyancing.com.au is leading the future of conveyancing with digital solutions to make it easier than ever to buy and sell property. Our lawyers, clerks and paralegals on the ground in Australia are supported by a team of dedicated sales, service and legal support professionals in our Manila office.\nOriginally posted on Himalayas","description_format":"text","description_chars":4559,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Home office"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Surgical Instruments & Devices"],"lifecycle":[{"event":"open","at":"2026-11-15T17:28:30Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":31,"reasons":["seen:0","win:early"],"computed_at":"2026-11-15T18:32:57Z"},"pay":null,"html_url":"https://alion.io/job/deep-blue-admin-officer","json_url":"https://alion.io/job/deep-blue-admin-officer.json","meta":{"generated_at":"2026-11-15T18:32:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11441,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3782548},"rest":"https://alion.io/mcp/rest/get_company?id=3782548"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdeep-blue-admin-officer"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdeep-blue-admin-officer"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdeep-blue-admin-officer"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/deep-blue-admin-officer\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdeep-blue-admin-officer"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4339534}},{"tool":"search_jobs","arguments":{"company":"deepbluemedical.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4339534},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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