{"id":3736566,"url":"https://alion.io/job/defence-construction-canada-administrative-assistant","title":"Administrative Assistant","company":{"id":1150556,"name":"Defence Construction Canada","domain":"dcc-cdc.gc.ca","url":"https://alion.io/company/dcc-cdc","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Winnipeg, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T12:10:28Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-10T03:58:11Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"We have an exciting opportunity in Winnipeg !\nThe Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.\nWork Environment National Programs Level B (NLB) support Department of National Defence (DND) professionals at all project stages of Royal Canadian Air Force (RCAF) to modernize, recapitalize and add new critical key infrastructure. DCC support a variety of Aircraft, Drone, Radar and supporting infrastructure projects in support of North American Aerospace Defense Command (NORAD) requirements. From problem identification and analysis, through planning, design and construction, NLB team recommends resource management approaches, project objectives and strategies, and schedule and performance metrics.\nKEY AND PERIODIC ACTIVITIES\nThe duties and responsibilities listed below are representative but not all-inclusive:\nPrimary\nProvide daily administrative and operational support to employees at all levels of the business unit\nCoordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements\nCarry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)\nEnter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)\nTrack budgets for service level agreements and training and development\nProcess account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system\nPrepare year-end financials, set up files and databases for new fiscal year, archive files\nOther\nTake and prepare minutes of monthly meetings\nPrepare purchase orders (e.g. for office supplies, furniture, service contracts)\nPerform receptionist duties and act as backup for other administrative employees, as required\nOther duties as assigned\nSKILLS\nGeneral and Specific Knowledge\nAdministrative best practices\nAccounting principles\nIntermediate MS Office expertise\nRecords management \nFormal Education and/or Certification(s) and Experience\nMinimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent\nPreferred: minimum requirements and general accounting courses and/or basic accounting experience\nAbilities\nUse applicable computer software and operating systems\nManage multiple deadlines and priorities\nDemonstrate attention to detail\nDEVELOPMENT AND LEADERSHIP\nProvide functional advice and guidance to employees\nOccasionally coordinate work of other administrative staff in business unit\nWORKING CONDITIONS\nTypical office environment with occasional travel\nCheck out your benefits\nWorking with us offers excellent opportunities for growth and advancement-and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.\nYour package includes:\nHealth and Wellness\n100% employer-paid annual sick leave, and health and dental premiums\n$400 wellness allowance to help cover expenses such as a gym membership\n$2,500 for mental health services on top of regular $2,500 paramedical coverage\nTelus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans\nHome and Family\nLife, accidental-death, and short-term disability insurance\nEnhanced inConfidence employee and family assistance program\nMaternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks\nFlexible workplace options, including $400 allowance every two years, to support working from home\nLeave and Retirement\nPublic-service pension\nComprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage","description_format":"text","description_chars":4142,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Gym membership","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-04T10:02:33Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely 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