Project Manager & Accounting

Project Manager for Office & Accounting (QuickBooks Desktop & Invoicing)

Concise takeaway: This role combines office operations, accounting workflow management, project coordination, and high-volume invoicing using QuickBooks Desktop. It’s ideal for someone who can manage billing cycles, A/R, A/P, job costing, and office projects while coordinating teams and ensuring financial accuracy.

Core Responsibilities

• Manage full invoicing cycle: Create, process, and track high-volume invoices and transactions; resolve billing discrepancies; maintain contract billing schedules.
• Oversee A/R and A/P: Process payments, collections, cost controls, and vendor management; maintain general ledger postings.
• QuickBooks Desktop administration: Maintain company financial records, reconcile accounts, manage job cost tracking, and ensure accurate financial reporting.
• Project management: Plan, execute, and monitor office and accounting projects; manage timelines, deliverables, and cross-department coordination.
• Financial reporting: Prepare reconciliations, variance analyses, and monthly close documentation; ensure accuracy and compliance with accounting standards.
• Office operations oversight: Implement procedures, maintain compliance, manage payroll reporting, and support administrative workflows.
• Audit and documentation: Maintain complete project and financial documents; support internal/external audits with schedules and reporting.
• Team coordination: Lead meetings, communicate project updates, and collaborate with internal stakeholders to resolve issues and maintain workflow efficiency.

Qualifications and Skills

Education and Experience

• High School Diploma
• Proven experience in fast paced, multi task environment (typically 3-5 years)

Technical Skills

• Excellent computer skills, including MS Office suite
• Proficient in EXCEL and Desktop Quickbooks

Soft Skills

• Strong leadership and team management abilities
• Exceptional communication and interpersonal skills
• Problem-solving and decision-making capabilities
• Ability to multitask and prioritize effectively
• Adaptability and flexibility in dynamic environments

Job Type: Full-time

Ability to Commute:

• Freeport, NY 11520 (Required)

Work Location: In person