{"id":2652481,"url":"https://alion.io/job/delaware-nation-industries-special-assistant","title":"Special Assistant","company":{"id":4167,"name":"Delaware Nation Industries","domain":"delawarenationindustries.com","url":"https://alion.io/company/delawarenationindustries","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":86,"open_postings":7,"ghost_share":0,"stale_share":0.571,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":95000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T22:09:59Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-31T10:47:26Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"The Bureau of Education and Cultural Affairs (ECA) requires an Administrative Assistant IV (Senior Executive) to support the Deputy Assistant Secretary of State for Preservation and Global Platforms. Support includes, but is not limited to, all functional roles of an Administrative Assistant, from daily scheduling, drafting memos, coordinating taskers, to travel, budget, and project management, as well as other functions that directly assist the Deputy Assistant Secretary for Preservation and Global Platforms, as well as the offices under the ECA Deputy Assistant Secretary for Preservation and Global Platforms. Support to the Principal Deputy Assistant Secretary, the Assistant Secretary, and others in the ECA Front Office will also be required. Note that the Deputy Assistant Secretary of State for Preservation and Global Platforms may also occasionally serve as the Acting Principal Deputy Assistant Secretary. Exceptional critical thinking, writing and organizational skills is required, as well as the ability to prepare senior principals for a vast array of meetings, engagements, and events.\nProvides support directly to Deputy Assistant Secretary level and above. \nConducts research, drafts, and edits written materials such as correspondence, memoranda, speeches, reports, newsletters, and briefing papers. \nFacilitates briefing checklists, briefing papers, and briefing books in preparation for an array of meetings and events. \nHelps to coordinate and staff diplomatic and other high-level meetings, consultations, and liaison engagements, including those with ministers of foreign countries. Support may include researching and preparing background information on attendees and developing meeting agendas, as well as providing arrangements for security clearances, VIP parking, and building access, or an online meeting solution, as needed. \nCooperates and collaborates with ECA Front Office Staffers in managing the many duties and deadlines involved in supporting the Assistant Secretary and other senior leadership in the bureau. \nPrepares the Deputy Assistant Secretary, for meeting with principals and others in attendance for any event. May serve as notetaker for meetings.\nCompiles background memoranda, talking points and scenarios, and briefs the Deputy Assistant Secretary, or other assigned principal, in advance of meetings, events, or conferences. \n Helps to prepare and coordinate representational events and conferences, including assisting with the planning, budgeting, coordinating, and recruiting of volunteers, working on event material’s content and graphics, as well as providing onsite support. \n Supports and escorts principals at representational events, including evening or weekend events. This may include serving as the control officer. \n Serves as a liaison for the Deputy Assistant Secretary. Helps to manage the Deputy Assistant Secretary’s calendar and assists in the coordination of meeting schedules, reservations for events, booking transportation, confirming attendees, tracking briefing materials, and sending events information to Public Affairs for the Public Schedule, as well as requesting photographers or other social media support for meetings. \n Works directly with the ECA Front Office, and Program Office staff, and/or Posts in the planning, preparation, and conduct of sensitive and/or complex domestic and foreign executive travel. This may include traveling with the Deputy Assistant Secretary or other principal, including the Assistant Secretary.\nProvides analytical and logistical support for Bureau projects and/or activities, to include helping to formulate, plan, manage, and execute projects and activities. \n Reviews meeting, briefing, speaking or travel requests, advises on priorities and any controversial or other issues, and helps plan and set the Deputy Assistant Secretary’s schedule and activities related to these requests. \nTracks taskers and other requirements to ensure the Deputy Assistant Secretary is appropriately responsive to all required DAS-level clearances and above.\nRequirements\nMust have an active Secret clearance \nBachelor’s degree required. Master’s degree valued.\nExperience with providing support directly to high level executives, including the Deputy Assistant Secretary level and above.\nPossess critical thinking and decision-making skills. \nAbility to analyze and properly address, resolve and/or take appropriate next steps on issues, questions and situations, especially problematic ones, to best support the Front Office. This can include questions and issues regarding Front Office and/or Bureau processes and procedures. \nExperience arranging and coordinating meetings and travel for high-ranking government officials or top-level business executives.\nExperience maintaining calendars and schedules for senior officials.\nOutstanding written and oral communications skills.\nExcellent organizational and follow-up skills.\nAbility to multitask in a fast-paced, high-volume work environment.\nSolid Microsoft Outlook, Excel, Word, and PowerPoint skills.\nExperience with social media forums and the ability to learn online collaborative tools.\nExcellent customer service skills.\n 3-5 years of professional experience is required.\nBenefits\nBenefits Include:\nCovers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental\nMatching 401K\nShort- and Long-Term Disability\nPet Insurance\nProfessional Development/Education Reimbursement\nParking and Transit Benefits for NY, NJ, ATL, and DC Metro areas\nOther Duties:\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.\nSalary Compensation: $95,000-$100,000\nEqual Opportunity Employer / Individuals with Disabilities / Protected Veterans","description_format":"text","description_chars":5940,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":["401k plan","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Systems Integrators","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-15T22:09:59Z"}],"visa":[],"liveness":{"score":77,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.859,"p_room":0.9,"age_days":15,"expected_fill_days":29,"reasons":["conf:2","velocity","win:mid"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/delaware-nation-industries-special-assistant","json_url":"https://alion.io/job/delaware-nation-industries-special-assistant.json","meta":{"generated_at":"2026-10-31T13:17:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20593,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4167},"rest":"https://alion.io/mcp/rest/get_company?id=4167"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdelaware-nation-industries-special-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdelaware-nation-industries-special-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdelaware-nation-industries-special-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/delaware-nation-industries-special-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdelaware-nation-industries-special-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2652481}},{"tool":"search_jobs","arguments":{"company":"delawarenationindustries.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2652481},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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