{"id":1960725,"url":"https://alion.io/job/delaware-nation-industries-staff-assistant","title":"Staff Assistant","company":{"id":4167,"name":"Delaware Nation Industries","domain":"delawarenationindustries.com","url":"https://alion.io/company/delawarenationindustries","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":82,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":110000,"max":115000,"currency":"USD","period":"year","gross":null,"usd_annual":115000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-06T15:12:20Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-24T18:00:24Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"The purpose of this task order is to provide professional services in the form of one (1) Junior Staff Assistant, who will support the R/PPR front office by performing the tasks described in this Statement of Work.\nJob Duties:\nCoordinate with R/EX as necessary on all supplies, repairs and general office maintenance requirements. \nCoordinate provision of computer equipment and software for senior leadership, including submitting tickets and following up for technical support. \nEnsure proper planning for provision of new equipment for new office or bureau staff. \nProvide support for time and attendance for office or bureau employees, managing timesheets and monitoring hours worked and vacation, sick, and travel leave. \nManage onboarding requirements for new contract and direct hire staff. \nManage office or bureau records in accordance with the Department’s records management policies. \nManage calendars and schedules for senior leadership. \nMake administrative arrangements for conferences and meetings, apprise participants of necessary details, and ensure that all references and background documents are available. \nSchedule conference rooms and ensure that all technical requirements for computer systems, video conferencing and or/teleconferencing are arranged in advance. \nPrepare a physical and/or electronic binder outlining each coming day’s activities and compiling relevant preparatory paper for senior leadership. \nTrack due-outs and follow-up items from senior leadership’s interactions, draft email and written correspondence as needed, and assign action to others as appropriate. \nProcess incoming and outgoing materials including correspondence, reports, memoranda, and other written communications. \nAssign review and clearance responsibilities for incoming materials to subject matter experts and monitor completion. \nAssign responsibility for drafting specialized correspondence, memos, briefing materials, presentations, and other informational products to subject matter experts. \nProvide guidance, feedback, and editing support to drafters of informational products. \nEdit letters, compose reports, review correspondence for accuracy and completeness, prepare presentation outlines, develop standard or form letters, and reply to inquiries. \nDevelop background information and prepare outlines for senior leadership’s briefings, papers, and correspondence/reports. \nPrepare varied documents such as newsletters, brochures, flyers, special reports, briefings, manuals, etc. by integrating and laying out text and graphics on a page; adjusting the size of charts, graphs and pictures; applying publishing capabilities to enhance the presentation of data; changing tables to graphs; adding boxed explanatory text; highlighting/shadowing material; superimposing graphs with other graphs or clip art; importing graphics into text, etc. \nArrange travel for office or bureau leadership, including securing travel and hotel reservations, processing travel authorizations, and preparing vouchers upon traveler's return. \nPrepare and gather all relevant trip materials for leadership travel and compile into a physical and/or electronic binder. \nLiaise with managers and staff in other Department bureaus. \nRequirements\nKnowledge of administrative management and organization principles, concepts, methods, and practices to provide a variety of administrative support functions that contribute to the smooth and efficient operation of the office. \nPreferred but not required: Knowledge of applicable Department of State administrative rules, regulations, policies, and procedures, particularly concerning time and attendance, document clearances, and travel, to ensure compliance with applicable requirements. \nAbility to interact effectively with individuals at various levels to provide advice, information, and assistance. \nAbility to work cooperatively in a team environment in order to meet the demands associated with a high volume, results-driven office. \nAbility to plan, organize, and prioritize work to efficiently accomplish multiple, concurrent assignments with tight deadlines. \nDemonstrated mastery of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), timekeeping system(s), and social media account(s) in order to prepare, present, and exchange program information. \nAbility to communicate effectively, both orally and in writing, to provide information and assistance, draft a variety of written documents, explain policies and procedures, and establish and maintain liaison. \nA Bachelor’s Degree. \nAbility to maintain a security clearance at the Secret level. \nBenefits\nBenefits Include:\nCovers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental\nMatching 401K\nShort- and Long-Term Disability\nPet Insurance\nProfessional Development/Education Reimbursement\nParking and Transit Benefits for NY, NJ, ATL, and DC Metro areas\nOther Duties:\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.\nBenefits Include:\nCovers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental\nMatching 401K\nShort- and Long-Term Disability\nPet Insurance\nProfessional Development/Education Reimbursement\nParking and Transit Benefits for NY, NJ, ATL, and DC Metro areas\nOther Duties:\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.\nSalary Compensation: $110,000-$115,000\nEqual Opportunity Employer / Individuals with Disabilities / Protected Veterans","description_format":"text","description_chars":5894,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":["401k plan","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Systems Integrators","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-06T15:12:20Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.824,"p_room":0.9,"age_days":17,"expected_fill_days":30,"reasons":["conf:4","velocity","win:mid"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":115000,"is_top_pay":false},"html_url":"https://alion.io/job/delaware-nation-industries-staff-assistant","json_url":"https://alion.io/job/delaware-nation-industries-staff-assistant.json","meta":{"generated_at":"2026-10-24T19:10:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28076,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4167},"rest":"https://alion.io/mcp/rest/get_company?id=4167"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdelaware-nation-industries-staff-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdelaware-nation-industries-staff-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdelaware-nation-industries-staff-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/delaware-nation-industries-staff-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdelaware-nation-industries-staff-assistant"}]}