{"id":3021582,"url":"https://alion.io/job/delegate-cx-home-based-administrative-assistant","title":"Home-Based Administrative Assistant","company":{"id":7033,"name":"Delegate CX","domain":"delegatecx.com","url":"https://alion.io/company/delegatecx","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":8000,"max_usd":13000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":10},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"PHP","optional":true}],"status":"live","first_seen_at":"2026-10-20T00:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T23:03:50Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nNumber of Openings: 1\nHiring Priority: Active Hiring\nWe are looking for a Home-Based Administrative Assistant to join a growing U.S.-based commercial and federal construction company. In this role, you will provide remote administrative support to the Operations Manager and Project Management team by keeping project documentation organized, coordinating subcontractor compliance, tracking safety and training records, and monitoring deadlines. You will play a key role in following up on outstanding items, identifying missing information early, and making sure administrative tasks are completed accurately and on time, with minimal supervision.\nREQUIRED CORE COMPETENCIES\nOrganizational & Time Management - Effectively manages multiple trackers, logs, and project deadlines at the same time.\nAttention to Detail - Maintains a high level of accuracy in project documentation, compliance logs, and personnel records.\nCommunication Skills - Communicates clearly and professionally with subcontractors, suppliers, project teams, and internal staff.\nProblem Solving & Proactiveness - Identifies missing documents and potential issues early and follows up before deadlines are missed.\nDocument & Compliance Management - Strong understanding of document control, record keeping, and compliance tracking procedures.\nWHAT YOU WILL DO\nConstruction Project Administration\nPreparing, organizing, and tracking construction submittals, RFIs, and related project documentation\nMaintaining accurate submittal logs, RFI logs, and project action-item trackers\nFollowing up with project teams, subcontractors, suppliers, and general contractors on outstanding documentation\nOrganizing project files, drawings, correspondence, and records in SharePoint, Microsoft Teams, and Procore\nAssisting with project closeout packages, including warranties, O&M manuals, and other required documents\nSubcontractor Compliance\nRequesting and tracking certificates of insurance (COIs), W-9s, licenses, and other required subcontractor documents\nMaintaining subcontractor compliance logs and monitoring document expiration dates\nCollecting certified payroll documentation and assisting with LCPtracker entries (where access is authorized)\nPreparing standard subcontract packages using approved templates and tracking signature and execution status\nSafety, Training & Site Access Coordination\nTracking employee and subcontractor safety training certifications and expiration dates\nAssisting with the preparation and tracking of site access and badging documentation\nMaintaining electronic records of required project-specific training and onboarding requirements\nOffice & Operations Administration\nMaintaining organized electronic records and document management systems\nUpdating administrative trackers, project schedules, and task lists\nCoordinating meetings and preparing agendas and follow-up notes\nAssisting with digital employee onboarding documentation and approved personnel records\nTracking company license, registration, and certification renewals\nPreparing professional correspondence, forms, reports, and internal communications\nWHAT WE LOOK FOR\nEducation: Bachelor's degree in Business Administration, Office Administration, Construction Management, Engineering, or a related field preferred.\nExperience: 2+ years of experience in administrative support, project coordination, or document control, preferably in the construction industry.\nLanguage Proficiency: Strong verbal and written English communication skills. \nWorking schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours. \n Technical Skills:Strong proficiency in Microsoft Office (Excel, Outlook, Word) and Microsoft Teams.\nFamiliarity with Procore, SharePoint, or similar document management systems is preferred.\nFamiliarity with construction RFIs, submittals, and closeout documentation is an advantage.\nKnowledge of subcontractor compliance requirements (COIs, W-9s, licenses) is an advantage.\nFamiliarity with federal construction documentation, certified payroll, or LCPtracker is a plus.\nAbility to work independently, prioritize assignments, and follow up on deadlines without constant supervision.\n\nWHAT WE OFFER\nSalary Range: PHP 45,000 - 48,000 \n Industry: Construction (Commercial & Federal)\nJob Type: Full-time \n Work Shift: 8:00 AM - 5:00 PM EST (USA) \n Workdays: Monday through Friday (USA) \nBENEFITS OF WORKING WITH US\nIndustry-leading salary packages \nPermanent work-from-home setup \nCompany equipment provided \nGovernment-mandated benefits employer share\nInternet stipends upon regularization \nHMO Coverage upon regularization (with an option to enroll as early as Day 1)\nPTO credits and service incentive leaves \nMajor spring and winter company live events \nMonthly employee appreciation virtual events \nCompany-provided career skills training courses \nA company culture focused on your personal and professional growth\nWHO WE ARE\nDCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams.\nAt DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members.\nIf you are on the lookout for a company that values growth and places a strong emphasis on its people-centered culture, then DCX is the place for you. As we say around here, LET'S GROW!\nIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!","description_format":"text","description_chars":5877,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-10-21T17:58:21Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":21,"reasons":["conf:7","velocity","win:early","comp:junior"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/delegate-cx-home-based-administrative-assistant","json_url":"https://alion.io/job/delegate-cx-home-based-administrative-assistant.json","meta":{"generated_at":"2026-10-22T07:42:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3431,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7033},"rest":"https://alion.io/mcp/rest/get_company?id=7033"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdelegate-cx-home-based-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdelegate-cx-home-based-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdelegate-cx-home-based-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/delegate-cx-home-based-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdelegate-cx-home-based-administrative-assistant"}]}