{"id":3225264,"url":"https://alion.io/job/delegate-solutions-executive-assistant","title":"Executive Assistant","company":{"id":4472479,"name":"Delegate Solutions","domain":"delegatesolutions.com","url":"https://alion.io/company/delegate-solutions","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":19,"max":19,"currency":"USD","period":"hour","gross":null,"usd_annual":38000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-25T03:46:45Z","employer_posted_date":null,"last_verified_at":"2026-10-25T03:46:45Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"All positions are 100% remote | Monday–Friday, 9 AM–5 PM ET\nWe are currently hiring in the US, with the exception of Alaska, California, Colorado, the District of Columbia, Hawaii, Illinois, Iowa, Maine, Massachusetts, Michigan, Minnesota, Montana, New Hampshire, New York, North Dakota, Ohio, Oregon, Rhode Island, South Dakota, Washington State, and Puerto Rico. \nThis role is open only to candidates who are authorized to work in the United States and whose primary work location will be within the United States.\nAbout Delegate SolutionsDelegate Solutions provides Fractional Executive Enablement to entrepreneurs, CEOs, and leadership teams. We combine proactive executive support, thoughtful execution, accountability, and process improvement to help leaders get the right work off their plate and create more capacity for growth.\nWe are looking for an experienced strategic thinker to join our team and serve as a trusted executive support partner to our clients.\nThis is a consultative executive support role for senior leaders—not a task-based administrative position. Our executive assistants are proactive thinkers, problem solvers, client partners, and project coordinators who are also highly capable of executing administrative work when needed.\nAbout the RoleAs an executive assistant, you will manage a portfolio of client relationships and work alongside an Implementer to help clients delegate more effectively, strengthen their executive support systems, and keep important work moving.\nYou will get to know each client’s business, priorities, challenges, and working style, then proactively identify opportunities to improve how work is delegated, organized, coordinated, and executed.\nYou won’t simply wait for clients to tell you what to do. You’ll identify opportunities within their executive support needs, make recommendations, create a plan, coordinate execution, and make sure delegated work gets done.\nKey Responsibilities\nServe as a trusted, proactive executive support partner to business owners and executives.\n\nLead weekly client calls to review delegated work, support priorities, upcoming needs, and follow-through.\n\nCreate and maintain client Action Plans and translate executive support needs into clear, actionable priorities.\n\nPartner with the Implementer to plan, delegate, and coordinate client work.\n\nProactively identify pain points, bottlenecks, and opportunities to create greater leverage for the executive.\n\nDesign and improve executive support systems, processes, and workflows that save clients time and reduce unnecessary work.\n\nLook for opportunities to leverage AI, automation, and technology to improve efficiency.\n\nCoordinate executive support projects, deadlines, recurring workflows, and delegated priorities.\n\nAnticipate upcoming needs and proactively recommend ways Delegate can provide greater support.\n\nMonitor client retainer usage and ensure hours are being used strategically and efficiently.\n\nCommunicate proactively with clients and teammates and address issues before they become problems.\n\nEnsure work is completed accurately, on time, and to Delegate’s standards.\n\nExecute administrative and project-based work when appropriate, including calendar and inbox management, scheduling, research, travel logistics, communications, and other executive support.\n\nMaintain client documentation, systems, and processes.\n\nRepresent Delegate Solutions’ brand and values in every client interaction.\n\nWhat We’re Looking ForWe are looking for someone who has already demonstrated the ability to operate with judgment, independence, professionalism, and proactive thinking.\nRequired:\n3+ years of experience in executive support, operations, project management, client success, business management, or a similar role.\n\nExperience supporting executives, business owners, or senior leaders.\n\nExperience managing multiple priorities, projects, or stakeholders.\n\nDemonstrated ability to identify problems, recommend solutions, and move work forward independently.\n\nExperience with process improvement, workflow development, project coordination, or operational support.\n\nExceptional written and verbal communication skills.\n\nStrong critical thinking, organization, and time-management skills.\n\nAbility to confidently communicate with senior-level clients.\n\nStrong technology aptitude and ability to quickly learn new systems.\n\nExperience working in a remote/virtual environment.\n\nProficiency with Microsoft 365 and/or Google Workspace.\n\nReliable high-speed internet and appropriate home-office equipment.\n\nAvailability Monday–Friday, 9 AM–5 PM ET.\n\nStrongly preferred:\nExperience supporting a CEO, founder, entrepreneur, or leadership team.\n\nOperations or project management experience.\n\nExperience managing multiple client accounts.\n\nExperience creating or improving business processes.\n\nExperience with Asana, ClickUp, or similar project management tools.\n\nExperience using AI and automation to improve productivity and workflows.\n\nYou Will Thrive Here If You...\nNaturally see what needs to happen within the work you support before someone asks.\n\nTurn ambiguity into a clear plan.\n\nThink in systems rather than individual tasks.\n\nBring solutions—not just problems.\n\nEnjoy figuring out how work can be delegated, organized, and executed more effectively.\n\nCan respectfully challenge a client or teammate when you see a better way to approach the work.\n\nAre comfortable balancing proactive thinking with hands-on execution.\n\nTake ownership of delegated work and support outcomes—not just assigned tasks.\n\nBuild strong, long-term relationships based on trust and reliability.\n\nEnjoy working with entrepreneurs and growing businesses.\n\nOur Core Values\nSolutions-Focused Mindset – We take ownership, think critically, and bring solutions.\n\nEnthusiasm for Excellence – We invest our time and energy in creating exceptional experiences for our clients.\n\nSupport and Respectfully Challenge One Another – We support our teammates while challenging one another to do our best work.\n\nWe Do What We Say – We create accountability, alignment, and results.\n\nProfessional Authenticity – We communicate openly, honestly, thoughtfully, and graciously.\n\nWhy Delegate?We are a woman-owned, fully remote company that believes talented people should have the opportunity to do meaningful work, continue developing their skills, and make a measurable impact.\nIf you are looking for a role where you simply check tasks off a list, this isn’t it.\nIf you want to think, solve, organize, improve, proactively support, and make a meaningful difference for the leaders you work with, we’d love to hear from you.\nBenefits: PTO, 401(k), Short-Term Disability, Long-Term Disability, Supplemental Life Insurance, 100% Work From Home\nDelegate Solutions is an Equal Opportunity Employer.\nSalary: $19.23 per hourOriginally posted on Himalayas","description_format":"text","description_chars":6859,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-25T05:32:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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