{"id":2866028,"url":"https://alion.io/job/denova-administrative-assistant","title":"Administrative Assistant","company":{"id":4417522,"name":"Denova","domain":"denova.com","url":"https://alion.io/company/denova-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobvite","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Phoenix, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":58000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T17:41:16Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-20T14:37:26Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Description\nJob Purpose:As the Administrative Assistant, you’ll provide comprehensive administrative and operational support to ensure efficient day-to-day department operations at Denova Headquarters. In addition to coordinating mail, facilities, and office operations, you will serve as the welcoming presence of our corporate office-greeting visitors, assisting guests, and maintaining a professional front desk environment.\nThis role is essential in maintaining an organized, responsive, and professional workplace while supporting multiple departments across the organization.\nThis is a full-time, non-exempt position reporting to the Chief Administrative Officerat Denova Headquarters.\nWhat You Will Do:\nFront Desk & Corporate Office Support\nServe as the primary front desk representative, warmly welcoming guests, vendors, and visitors\nMaintain a professional and organized reception area\nAnswer and route incoming calls and inquiries appropriately\nProvide parking validation and issue employee parking badges\nMail, Document & Communication Management\nReceive, sort, and route inter-departmental mail from clinic locations\nScan and forward medical records mail to the Medical Records department\nReceive and distribute packages accurately and efficiently\nMonitor Department Headquarters (DHQ) faxes via iFaxand route time-sensitive documents such as referrals and medication refill requests\nSupport the Quality team with printing and mailing discharge letters as needed\nOffice Operations & Facilities Coordination\nOrder and maintain office supplies and organized inventory levels\nMaintain breakroom supplies and organization standards\nSubmitandtrack facilities and maintenance requests\nCoordinate with internal facilities contacts and service vendors to ensure timely issue resolution\nMaintain strict confidentiality and comply with HIPAA and organizational privacy standards\nPerform additional duties as needed to support departmental and organizational goals.\nWhat We Need FromYou:\nHigh school diploma or GED required; Associate degree preferred\n1-2 years of experience in a professional office or reception setting; healthcare experience preferred\nStrong customer service mindset and professional presence\nIntermediate Microsoft Office proficiency (Outlook, Word, Excel)\nExcellent organizational and multitasking skills\nStrong written and verbal communication skills\nAbility to work independently and prioritize competing responsibilities\nMust uphold strict compliance with HIPAA and maintain confidentiality at all times\nBilingual (English/Spanish) preferred but not required.\nYour Work Schedule:\nFull-Time: Monday to Friday, 8:00AM - 5:00 PM\nPerks of Being Part of Denova:\nComprehensive low-cost medical, dental, and vision insurance.\nGenerous retirement plan with a 3.5% company match.\nSecure your future with both long and short-term disability options.\nEnjoy holiday pay, PTO, and life insurance benefits.\nWe offer an employee wellness program and fantastic discounts for all Denova team members.\nAnd there's so much more waiting for you!\nDenova Collaborative Health LLCis an integrated primary care and behavioral health practice based in the Greater Phoenix metropolitan area. Our comprehensivevirtual care servicesare available for residents throughout the entire state of Arizona.\nWe provide a “whole person” approach to health and promote collaboration among our team of primary care providers and specialists. Our unique service integration of primary care, behavioral health, addiction medicine, and wellness enables our team to provide better health outcomes.","description_format":"text","description_chars":3581,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Life insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-19T17:41:16Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/denova-administrative-assistant","json_url":"https://alion.io/job/denova-administrative-assistant.json","meta":{"generated_at":"2026-10-20T16:27:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18825,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4417522},"rest":"https://alion.io/mcp/rest/get_company?id=4417522"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdenova-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdenova-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdenova-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/denova-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdenova-administrative-assistant"}]}