Executive Assistant

Job Description:

Company Description

Dentsu is an integrated growth and transformation partner to the world’s leading organizations. Founded in 1901 in Tokyo, Japan, and now present in approximately 120 countries and regions, it has a proven track record of nurturing and developing innovations, combining the talents of its global network of leadership brands to develop impactful and integrated growth solutions for clients. Dentsu delivers end-to-end experience transformation (EX) by integrating its services across Media, CXM and Creative, while its business transformation (BX) mindset pushes the boundaries of transformation and sustainable growth for brands, people and society.

Job Description

The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to C-suite executives. This role requires exceptional professionalism, discretion, organizational prowess, and the ability to operate in a fast paced, dynamic, and highly visible environment within a global media and advertising agency across a matrixed organization.

The EA will act as a strategic extension of the executive - optimizing time, facilitating communication, managing priorities, anticipating needs, and ensuring effectiveness across internal and external engagements.

Key Responsibilities

• Manage complex, dynamic calendars across multiple time zones; anticipate needs and proactively identify opportunities to optimize time and impact.
• Adapt quickly to last minute changes, ensuring seamless communication and coordination.
• Plan and manage extensive domestic and international travel, including visas, itineraries, accommodations, and contingency planning.
• Prepare for meetings - including agendas, briefings and follow-up actions.
• Manage expense reporting, budgets, and vendor relationships with accuracy and confidentiality.
• Coordinate strategic initiatives and track progress on key company priorities, ensuring deliverables are met.
• Coordinate executive meetings, offsites, town halls, and leadership/client events.

Qualifications:

Skills & Competencies:

• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Strong written and verbal communication skills - clear, concise, and professional.
• Superior interpersonal and relationship-building skills with the ability to communicate effectively.
• High emotional intelligence, discretion, and sound judgment.
• Proficiency with productivity tools (Microsoft 365, Teams, Zoom, Concur, etc.).
• Ability to work across cultures and time zones with flexibility and resilience.
• Demonstrated ability to manage confidential and sensitive information with integrity.

Education & Experience:

• Bachelor’s degree
• Minimum 5+ years of executive support experience, preferably supporting a c-suite executive
• Experience working for a global or multinational organization preferred

Additional Information:

At dentsu, we believe great work happens when we’re connected. Our way of working combines flexibility with in-person collaboration to spark ideas and strengthen our teams. Employees who live within a commutable distance of one of our hub offices, currently located in Chicago, metro Detroit, Los Angeles, and New York City, are required and expected to work from the office three days per week (two days per week for employees based in Los Angeles and Detroit). Dentsu may designate other Hub offices at any time. Those who live outside a commutable range may be designated as remote, depending on the role and business needs. Regardless of your work location, we expect our employees to be flexible to meet the needs of our Company and clients, which may include attendance in an office.

The annual salary range for this position is $82,800-$110,400. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law.

Benefits available with this position include:

• Medical, vision, and dental insurance,
• Life insurance,
• Short-term and long-term disability insurance,
• 401k,
• Flexible paid time off,
• At least 15 paid holidays per year,
• Paid sick and safe leave, and
• Paid parental leave.

Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. For further details regarding Dentsu benefits, please visit www.dentsubenefitsplus.com.

To begin the application process, please click on the “Apply” button at the top of this job posting. Applications will be reviewed on an ongoing basis, and qualified candidates will be contacted for next steps.

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Dentsuis committed to providingequal employment opportunities to all applicants and employees. We do this without regard to race, color, national origin, sex ,sexual orientation, gender identity, age, pregnancy, childbirth or related medical conditions, ancestry, physical or mental disability, marital status, political affiliation, religious practices and observances, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law.

Dentsuis committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with us, please send an e-mail to [email protected] by clicking on the link to let us knowthe nature of your accommodation request and your contact information. We are here to support you.