{"id":3017495,"url":"https://alion.io/job/depaul-university-executive-assistant","title":"Executive Assistant","company":{"id":98625,"name":"DePaul University","domain":"depaul.edu","url":"https://alion.io/company/depaul","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":88,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":3,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":27,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T16:36:57Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-01T21:48:28Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"The Highlights:\nThe Executive Assistant serves as the primary administrative partner to the President and provides high-level operational support to the Office of the President. The role is responsible for managing the President's calendar, travel, expenses, and daily administrative activities. The position also provides calendar support to the Chief of Staff and works closely with the Deputy Chief of Staff to ensure effective execution of presidential priorities.\nWhat You'll Do:\nCalendar ManagementManage and strategically prioritize the President's and Chief of Staff's calendars, ensuring alignment with institutional priorities and effective use of executive time.\nCoordinate all aspects of presidential scheduling and executive engagements, including meetings with trustees, donors, alumni, university leaders, elected officials, and external partners.\nAnticipate needs, resolve scheduling and logistical challenges, and ensure all meetings are supported with appropriate materials, participants, and preparation to facilitate successful outcomes.\n\nPresident's Office AdministrationExercise discretion, sound judgment, and executive presence while serving as a key point of contact for trustees, university leaders, and external stakeholders.\nManage executive document preparation, routing, approvals, and follow-up to ensure efficient and timely decision-making.\nOversee daily office operations, maintain effective administrative systems and workflows, and proactively resolve operational issues.\nCoordinate University House scheduling and logistics in support of presidential and institutional priorities.\n\nTravel Management & Expense AdministrationCoordinate domestic and international travel, develop detailed itineraries and briefing materials, manage travel logistics, and proactively resolve issues to support successful presidential engagements.\nOversee the preparation, submission, and reconciliation of presidential expenses, ensuring accuracy, timeliness, and compliance with university policies.\n\nBoard & Office of the Secretary SupportCoordinate logistics for Board of Trustees meetings, committee meetings, retreats, trustee events, and presidential engagements.\nManage meeting and event operations, including scheduling, catering, technology, attendee coordination, and materials distribution.\nSupport trustee visits and institutional events, ensuring a seamless experience for participants and stakeholders.\n\nWhat You'll Need:\nHigh school diploma, required.\nBachelor’s degree, preferred.\n5 or more years of experience supporting a senior executive, president, CEO, or equivalent leader.\nDemonstrated expertise in complex calendaring and executive travel management.\nExceptional organizational, prioritization, and problem-solving skills.\nStrong written and verbal communication abilities.\nAdvanced proficiency with Microsoft Outlook, Microsoft Office Suite, and virtual collaboration tools.\nAbility to manage highly confidential information with discretion and professionalism.\nFor consideration, please include a resume and cover letter.\nThe anticipated hiring range for this position is: $27.57 to $35.71/hr.\nThe salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.\nPerks:\nWorking for a stable and well-known University.\nTop choice medical, dental, and vision benefits.\nRetirement plan matching contribution of 8%.\nTuition waivers for employees and dependents.\nGenerous paid time off, sick time, holidays, floating holidays, and more!\nFull-Time Benefits\nVincentian Mission:\nGuided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.\nRequired Background Check:\nEmployment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.\nDePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.","description_format":"text","description_chars":4900,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-21T16:58:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 23 · green card filings: 11","filings_12m":23,"filings_prev_12m":25,"green_card_filings_12m":11,"median_offered_wage_usd":80735,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.472,"p_room":0.35,"age_days":10,"expected_fill_days":3,"reasons":["conf:7","win:tail"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":false},"html_url":"https://alion.io/job/depaul-university-executive-assistant","json_url":"https://alion.io/job/depaul-university-executive-assistant.json","meta":{"generated_at":"2026-11-01T22:07:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33773,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":98625},"rest":"https://alion.io/mcp/rest/get_company?id=98625"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdepaul-university-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdepaul-university-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdepaul-university-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/depaul-university-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdepaul-university-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3017495}},{"tool":"search_jobs","arguments":{"company":"depaul.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3017495},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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