{"id":1481785,"url":"https://alion.io/job/dept-manager-executive-assistant","title":"Manager, Executive Assistant","company":{"id":1704,"name":"Dept","domain":"deptagency.com","url":"https://alion.io/company/dept-agency","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":40,"ghost_share":0.025,"stale_share":0.725,"repost_share":0.025,"time_to_fill_p50_days":43,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Buenos Aires, Argentina"],"countries":["AR"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":20000,"max_usd":43000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1152},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"OpenAI","optional":false},{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-09-29T16:58:00Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T17:46:57Z","board_verified":true,"closed_at":null,"days_open":39,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":38},"description":"WHY DEPT®?\nWe are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.\nWe are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.\nAt DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.\nTHE ROLE:\nDEPT® is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our (regional) executive team and lend a helping hand internationally where needed. \nThe ideal fit for this position will possess exceptional communication skills, strong attention to detail, and the ability to handle multiple tasks simultaneously. The Executive Assistant will play a crucial role in ensuring the smooth operation of our regional organization by managing calendars, coordinating meetings, handling confidential information, and assisting with various administrative tasks. This position requires a high level of professionalism, discretion, and the ability to work both independently and in a team setting when international coordination is required.\nThis role will report directly to the Americas Chief of Staff to the CEO. \nWHAT YOU’LL DO:\nManage 3-5 executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements \nAct as a liaison between executives and internal/external stakeholders, maintaining effective communication and relationships \nAnticipate and proactively address the needs of executives, ensuring their schedules and priorities are effectively managed\nSupport with coordinating and organizing regional events, offsites, and team-building activities \nComplete expense reports, when needed, for the executives supported\nAct as the point of contact for onsite meeting needs, including coordinating details for board meetings and ordering meals for executive meetings\nProvide backup support, when needed, to global management support team\nWHAT YOU BRING:\nStrong written and verbal communication in English. \nProven experience (between 4 and 5 years) as an executive assistant or similar role, preferably in a fast-paced professional services environment \nExcellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines \nStrong written and verbal communication skills, with a keen eye for detail\nAbility to handle confidential information with discretion and maintain a high level of professionalism \nStrong problem-solving skills and the ability to think critically and independently\nExceptional interpersonal skills, with the ability to build and maintain positive relationships with colleagues and external stakeholders \nProactive and self-motivated, with the ability to work independently and as part of a team\nWHAT DO WE OFFER?\nWe enjoy spending time together, working closely with other local colleagues, and getting to know one another. Our Buenos Aires offices (Villa Crespo or Mar del Plata) are fully equipped with refreshments and great common spaces!\nPremium healthcare through OSDE for the employee and their immediate family members\nPrepaid card with a monthly allowance for grocery purchases\nMonthly reimbursements for Wi-Fi/electricity expenses\nMonthly reimbursements for training/English classes\n100% covered “Plan Total” membership at Sportclub\nAccess to our benefits platform through Bonda\nA flexible vacation policy\nWE SUPPORT YOU BEING YOU: \nDEPT® is an equal opportunity employer (EOE). We believe our work is its best when our people feel safe and free to be themselves. We’re committed to an inclusive and barrier-free recruitment and selection process and workplace, regardless of anyone’s identity, background, beliefs, lifestyle or disabilities. So tell us about any accommodations you need. It’s totally confidential and only used to make sure you feel fully supported at every step. \nDEPT® participates in E-Verify, meaning your Form I-9 information will be sent to the federal government to confirm you are authorized to work in the U.S. \nWe are aB Corp-certified company passionate aboutpurpose-driven work. Our hope is that you can feel good about the contributions DEPT® is making to the world and we always have an open door for your ideas in making the world a better place. \nDEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Coach, eBay, and OpenAI.\nLearn more about DEPT®\nDIVERSITY, EQUITY, & INCLUSION\nAt DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.\nNot sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine. \nWe also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.\nWant to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.\n#LI-Hybrid #LI-Remote","description_format":"text","description_chars":5961,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Equity","Flexible vacation policy"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Creative Agencies","Custom Software Development","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-09-29T21:26:34Z"},{"event":"close","at":"2026-10-02T22:06:59Z"},{"event":"reopen","at":"2026-11-06T20:26:03Z"}],"visa":[],"liveness":{"score":43,"band":"fade","label":"Fading","p_open":1,"p_active":0.574,"p_room":0.75,"age_days":38,"expected_fill_days":43,"reasons":["conf:0","stale_co","velocity","win:late","comp:brand"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/dept-manager-executive-assistant","json_url":"https://alion.io/job/dept-manager-executive-assistant.json","meta":{"generated_at":"2026-11-07T20:35:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32779,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1704},"rest":"https://alion.io/mcp/rest/get_company?id=1704"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdept-manager-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdept-manager-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdept-manager-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dept-manager-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdept-manager-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1481785}},{"tool":"search_jobs","arguments":{"company":"deptagency.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1481785},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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