{"id":2087756,"url":"https://alion.io/job/destinus-administrative-assistant","title":"Administration Assistant","company":{"id":4830,"name":"Destinus","domain":"destinus.com","url":"https://alion.io/company/destinus","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":81,"open_postings":11,"ghost_share":0,"stale_share":0.545,"repost_share":0,"time_to_fill_p50_days":78,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Payerne, Switzerland"],"countries":["CH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":80000,"period":"year","method":null,"sample_n":11631},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-08T13:08:12Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T03:54:43Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About The Role\nImagine this. You are the person who keeps our offices and production facilities running smoothly, making sure our teams have everything they need to focus on what matters most. As an Administrative Assistant at Destinus, you will play an essential role in maintaining an organized, welcoming, and efficient workplace at our Payerne location.\nFrom managing office supplies and preparing meeting spaces to coordinating daily operational needs, you will be a key part of creating an environment where people can do their best work. This is a hands-on role for someone who enjoys variety, takes initiative, and knows that even the smallest details make a big difference.\nAt Destinus, we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.\nWhat You Will Do\nManage office inventory, ensuring sufficient stock of snacks, fruits, beverages, office supplies, and company merchandise.\nKeep ground and upper floor kitchens clean, organized, and ready for daily use.\nPrepare, organize, and maintain meeting rooms, including setups for external visitors and special meetings.\nEnsure common areas and corridors remain clear and well-maintained, coordinating repairs and maintenance with external service providers such as Equans.\nManage postal collections and drop-offs, including pickup notifications, outgoing letters, and parcels.\nUpdate, manage, and track office desk availability.\nMonitor and maintain the staff refrigerator.\nCoordinate recycling processes, including bottles and aluminium.\nManage and maintain the stock of marketing materials.\nWelcome visitors and provide general assistance to ensure a positive experience.\nSupport the assembly and setup of office furniture when required.\nAssist the Office Management team with ad hoc administrative and operational tasks.\nRequirements\nWorking Schedule & Presence\nFull-time position, Monday to Friday (100%).\nMonday to Thursday, preferred start time of 7.30 AM to ensure kitchens and common areas are ready before employees arrive.\nFriday, flexible start time, typically around 8.00 AM.\nPhysically check the secondary office 2 to 3 times per week to ensure everything is organized and running smoothly.\nWhat You Will Need\nStrong organizational and time-management skills, with the ability to manage multiple tasks efficiently.\nFluency in English and French, both written and spoken. Knowledge of an additional European language such as German, Italian, or Spanish is a strong plus.\nA high sense of responsibility and accountability.\nAbility to work independently, prioritize tasks, and take initiative.\nA structured, detail-oriented approach to daily activities.\nA service-oriented, hands-on mindset with a willingness to support others.\nGood communication and interpersonal skills.\nBasic knowledge of MS Office or Google Workspace.\nPrevious experience in an administrative or office support role is a plus, but not essential. Internal training will be provided.","description_format":"text","description_chars":3416,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"German","level":"All levels","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Military","Missiles","Air Defense"],"lifecycle":[{"event":"open","at":"2026-10-08T13:08:12Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":3,"expected_fill_days":78,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/destinus-administrative-assistant","json_url":"https://alion.io/job/destinus-administrative-assistant.json","meta":{"generated_at":"2026-10-12T09:54:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15163,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4830},"rest":"https://alion.io/mcp/rest/get_company?id=4830"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdestinus-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdestinus-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdestinus-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/destinus-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdestinus-administrative-assistant"}]}