{"id":3116046,"url":"https://alion.io/job/development-theme-administrative-services-manager","title":"Administrative Services Manager","company":{"id":694214,"name":"Development Theme","domain":"engagedhr.com","url":"https://alion.io/company/engagedhr","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Victoria, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":72000,"max":78000,"currency":"CAD","period":"year","gross":null,"usd_annual":55636},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-22T18:11:02Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-06T05:32:29Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Level Ground was founded in 1997 with a focus on fair trade and a passion for specialty coffee. We believe great, fair trade, organic coffee should be accessible to everyone. We started roasting coffee after-hours with a borrowed roaster in batches of 4lb coffee in Victoria, BC. Our first farmer partnership was with a co-op in Colombia and since then, we have worked with over 5,000 farmers across seven countries. We source high quality beans from organic and fair trade small-scale farmers. At Level Ground, we love the planet every day. Our patented roasting tech radically reduces emissions and we use 13 streams of recycling and composting, keeping us landfill free for over 20 years!\nJob Overview\nLevel Ground’s business development team supports a co-operative, communicative, forward-thinking environment where hard work, care and continuous improvement are valued.\nThe Administrative Services Manager oversees Level Ground’s recurring administrative, employee, customer-account and payables processes, and supervises a small administrative support team. The role keeps day-to-day business administration accurate, organized and running smoothly, and ensures employees, customers and external partners receive clear and timely support.\nWhat you will be doing\nCustomer & Sales Administration\nProduce customer statements and maintain pricing schedules and customer information\n\nReview credit holds and support timely resolution of customer account questions\n\nMaintain recurring sales and BNQ reporting, and calculate influencer and sales commissions\n\nSupport the onboarding of new Level Ground customers\n\nPayables & Program Administration\nAdminister corporate credit cards\n\nCoordinate grant payment tracking\n\nHR Administration\nCoordinate employee onboarding, departures, benefits, records and system access\n\nEnsure employees receive clear information and timely support\n\nCommunicate any team-wide HR updates\n\nCorporate & Organizational Administration\nMaintain corporate records, procedures, calendars and documentation\n\nTrack recurring administrative and compliance deadlines\n\nCoordinate communication with benefits providers and other external partners, and support company-wide administrative systems\n\nTeam Leadership\nSupervise three direct reports, providing day-to-day guidance and support\n\nSet priorities, monitor workload and performance, and support professional development\n\nFoster a collaborative, service-focused team environment\n\nWhat we offer\n$72,000-78,000/year starting salary\n\nComprehensive health and dental benefits plan\n\nGroup RRSP plan\n\nGreen transportation subsidy\n\nProduct discounts\n\nWork Conditions\nFull-time, permanent opportunity - 37.5 hours per week\n\nIn-Office Position - Office located in Central Saanich\n\nApplication Instructions\nIf this exciting administrative leadership opportunity with Level Ground speaks to you, please apply with a cover letter and resume.\nFor more information, please review the full job description.\nWe will be accepting applications until the end of the day on Friday November 6, 2026. We will be reviewing applications as they come in, so please don’t hesitate to apply. Only candidates who we are interested in moving forward with will be contacted.\nIf you don't see yourself fully reflected in every job requirement list on the posting above, we still encourage you to reach out, apply and tell us more about yourself in your application. We are committed to creating a more equitable, inclusive and diverse company. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply. If you do need any form of accommodation, please reach out to \nWe look forward to hearing from you!","description_format":"text","description_chars":3742,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Human Resources","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-10-22T22:09:31Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.829,"p_room":0.9,"age_days":14,"expected_fill_days":25,"reasons":["conf:0","win:mid"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":55636,"is_top_pay":false},"html_url":"https://alion.io/job/development-theme-administrative-services-manager","json_url":"https://alion.io/job/development-theme-administrative-services-manager.json","meta":{"generated_at":"2026-11-06T10:27:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18849,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":694214},"rest":"https://alion.io/mcp/rest/get_company?id=694214"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdevelopment-theme-administrative-services-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdevelopment-theme-administrative-services-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdevelopment-theme-administrative-services-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/development-theme-administrative-services-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdevelopment-theme-administrative-services-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3116046}},{"tool":"search_jobs","arguments":{"company":"engagedhr.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3116046},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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