{"id":3969049,"url":"https://alion.io/job/dexory-office-manager-2","title":"Office Manager","company":{"id":51534,"name":"Dexory","domain":"dexory.com","url":"https://alion.io/company/dexory","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":10,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":57,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-09T13:34:00Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T02:15:25Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"The role\nAs Office Manager, you will run the day-to-day operations of the office. You’ll be responsible for the admin, facilities, supplier relationships and people logistics that keep the team working smoothly, and you’ll be the main link between staff and senior leadership on anything office-related.\nKey responsibilities\nAdministrative operations\nOversee day-to-day office operations and keep workflows running smoothly\nManage inbound phone calls, mail and email, and incoming and outgoing deliveries\nMaintain digital and physical filing systems and keep records organized\nCoordinate schedules, meetings and conference room bookings\nFacilities and supplies\nManage vendor and contractor relationships, including cleaners, maintenance, meeting room IT support, waste management and pest control\nCoordinate company merchandise for new starters and ongoing replenishment\nCoordinate repairs, maintenance requests and equipment servicing\nOversee workspace layout, desk assignments and moves\nOrder and track office supplies, equipment and kitchen/break room stock\nEnsure health and safety compliance, including fire drills, first aid supplies and emergency procedures\nStaff support and HR coordination\nOnboard new hires: workstations, accounts, keys and badges\nHandle offboarding tasks, including equipment returns and revoking access\nSupport onboarding admin, including payroll inputs, expenses, and benefits administration\nMaintain employee records and support HR with policy rollout\nHelp plan team and customer events and celebrations\nManage team food orders and pantry replenishment\nFinance and budgeting\nProcess invoices and purchase orders\nMonitor the office budget and flag overspend\nNegotiate with suppliers to reduce costs\nReconcile accounts or support the accounting team with documentation\nTechnology and systems\nCoordinate with IT on hardware, software licenses, and access issues\nMaintain office software tools and subscriptions\nHelp implement and improve internal processes and systems\nManagement and leadership\nAct as the point of contact between staff and senior leadership\nDevelop and document office policies and procedures\nTravel and events\nBook travel, accommodation and itineraries for staff and executives, where required\nOrganize company meetings, client visits, and off-site events\nCompliance and confidentiality\nHandle sensitive information with discretion\nEnsure compliance with workplace regulations and company policies\nKeep insurance, licenses, and lease documents current\nBenefits\nStarting from the interview process and continuing into your career with us, you will be working by our four Operating Principles:\nPerformance: High standards, outstanding results,\nImpact: Big challenges, bigger results\nCommitment: All in, every time\nOne team: One mission, shared success\nJoining our team and company isn't just about expertise; it's about embracing uncertainty with ambition. We're crafting world-changing solutions, fueled by a passion to redefine what's possible. We will look for you to help create and shape the future of logistics solutions through our products, our culture and our shared vision. \nYou will also receive:\nHealth insurance: A range of plans are on offer to suit a range of budgets and plans including dental and vision insurance. Though the cost to employees can vary based on age, number of dependents and medical history, typically 50% of the plans available via Thatch are fully covered for employees, their spouses and dependents.\n401k retirement plan with contribution levels currently set at 50 cents on the dollar, with a maximum match rate of 6% of salary.\nYuLife Wellness app which includes employee assistance programmes and discounts.\nWPO Employee Assistance Programme: US-based employees - along with their partners and children up to age 21 - have access to 24/7 confidential support through WPO, designed to support both mental wellbeing and everyday life challenges.\n20 days paid time off\nAAP/EEO Statement \nDexory provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.","description_format":"text","description_chars":4496,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Health insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Robotics AI","Warehousing","Logistics & Warehouse Robotics"],"lifecycle":[{"event":"open","at":"2026-11-09T15:22:14Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":127500,"route":null,"cap_exempt":false,"checked_at":"2026-11-09T07:32:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":57,"reasons":["conf:0","win:early"],"computed_at":"2026-11-10T03:14:19Z"},"pay":null,"html_url":"https://alion.io/job/dexory-office-manager-2","json_url":"https://alion.io/job/dexory-office-manager-2.json","meta":{"generated_at":"2026-11-10T03:14:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7536,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":51534},"rest":"https://alion.io/mcp/rest/get_company?id=51534"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdexory-office-manager-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdexory-office-manager-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdexory-office-manager-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dexory-office-manager-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdexory-office-manager-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3969049}},{"tool":"search_jobs","arguments":{"company":"dexory.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3969049},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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