{"id":2655238,"url":"https://alion.io/job/dexterra-group-office-manager","title":"Office Manager","company":{"id":672837,"name":"Dexterra Group","domain":"dexterra.com","url":"https://alion.io/company/dexterra","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"A","score":95,"open_postings":131,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":135,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":62000,"currency":"CAD","period":"year","gross":null,"usd_annual":43690},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T21:14:21Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-17T13:39:34Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"WHO ARE WE?\nWe've been serving Canadian clients for over 75 years. The companies that began independently and now form Dexterra Group have an outstanding record of supporting the infrastructure and built assets that play a vital role in our society and helping our clients achieve higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together - offering both experience and regional expertise so companies can operate their day to day, confidently and successfully.\n Essential Duties and Responsibilities:\nReporting directly to the Regional Operations Director (ROD) or delegate, the Office Manager plans, organizes and evaluates the operation of financial and accounting departments alongside the Financial Business Analyst. Develop and implement the financial/accounting policies and systems of the operation. Prepare various office reports for senior management and oversee an administrative support team in a multi faceted fast-paced food service operation.\nOffice Managers perform some, or all of the following duties:\nPrepare or co-ordinate financial statements, summaries and other cost-benefit analyses and financial management reports\nReview Daily sales by location and report issues to ROD\nEvaluate financial reporting systems/procedures and make recommendations for changes.\nRetrieve all invoices for franchise portals as required; ensure timely submission and process per Dexterra Signature Dining standards\nComplete and process internal paperwork for HR (job postings on Smart Recruiters, new hire checklists, staff orientation)\nComplete/oversee weekly payroll\nCreate and email client catering invoices as needed\nCreate purchase orders & inform vendors of correct invoicing process\nTrack weekly purchases and cross reference as needed with the Financial Business Analyst\nTrack all Food Safety and Health & Safety audit results for ROD & client view.\nAssist with food safety, health and safety audits, corrective actions, and external audit reporting\nParticipate in monthly JHSC meetings, take notes & post minutes\nRecruit, organize, train and manage accounting/office staff\nDevelop and motivate staff\nAct as a liaison between each Dexterra Signature Dining unit under the campus umbrella\nEnsure all intra-unit transfers are completed weekly\nNotify and report to senior management any concerning trends\nResponsible for dealing with any issues related to Netsuite, Cash Reconciliation and Vendor queries regarding Accounts Payables.\nManaging Accounts Receivable and all that entails\nProblem solving and staying informed of updates to Dexterra financial policies and procedures\nResponsible for payroll administration/functions as required.\nOversee all required components of cash management including developing an auditing scheduled for the campus\nCreate Meal Plan invoices monthly relating declining balance usage.\nManages and tracks accounts payables and receivables\nAssist with catering and general location inquires as required\nMay perform other duties as required by management\n Education and/or Work Experience Requirements:\n3-5 years experience in accounting/office management\nstrong organizational skills, attention to detail, advanced knowledge of payroll systems, Microsoft Excel, Outlook and Word. Knowledge of NetSuite an asset.\nstrong analytical skills\nExcellent written communication skills with strong spelling, grammar, and attention to detail\nClear criminal record check required\nAbility to work independently while supporting multiple stakeholders\nPhysical Requirements:\nReach and lift between 0-10 pounds from floor to shoulder height\nFrequent sitting at a desk\n Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.\nCareer Progression Possibilities:\nUnit Manager","description_format":"text","description_chars":4155,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Catering & Food Services","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-15T22:45:29Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"evidence":"Positions approved through LMIA in 12 months: 1","filings_12m":1,"filings_prev_12m":20,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"High Wage","cap_exempt":false,"checked_at":"2026-10-03T21:10:52+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":135,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":43690,"is_top_pay":false},"html_url":"https://alion.io/job/dexterra-group-office-manager","json_url":"https://alion.io/job/dexterra-group-office-manager.json","meta":{"generated_at":"2026-10-17T15:08:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20425,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":672837},"rest":"https://alion.io/mcp/rest/get_company?id=672837"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdexterra-group-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdexterra-group-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdexterra-group-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dexterra-group-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdexterra-group-office-manager"}]}