{"id":4213248,"url":"https://alion.io/job/dillon-consulting-office-administrator","title":"Office Administrator","company":{"id":1124359,"name":"Dillon Consulting","domain":"dillon.ca","url":"https://alion.io/company/dillon-ca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":72000,"currency":"CAD","period":"year","gross":null,"usd_annual":50506},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[],"status":"live","first_seen_at":"2026-11-13T01:48:36Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T01:48:36Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nDNA\nDavid Nairne + Associates Ltd.\nDavid Nairne + Associates Ltd. (DNA) is a North Vancouver-based multidisciplinary consulting firm with more than 50 years of experience delivering engineering, architecture, planning, and project management services throughout BC and Northern Canada. Known for its long-standing partnerships with First Nations and Indigenous communities, DNA has helped deliver community infrastructure, housing, education, health, and cultural projects that create lasting impact where they matter most.\nIn 2026, DNA entered a Partnership with Dillon Consulting Limited. These proudly Canadian, employee-owned firms are excited to join forces, combining deep local relationships, technical expertise, and a shared commitment to building stronger, more resilient communities from coast to coast to coast.\nThe Opportunity\nAre you a dynamic leader with a knack for fostering an effective office culture? Do you excel in both administrative operations and relationship-building, whether with internal project teams or external stakeholders? We're seeking a proactive problem-solver who can seamlessly manage office logistics and provide essential support to our project teams, while elevating the overall experience for our staff and clients in the office setting and across the country. If you're ready to make a meaningful impact in a fast-paced, collaborative environment, we want you on our team. Join us and be a driving force behind the success of our North Vancouver office, adding value every step of the way.\nThis position is based at David Nairne & Associates (DNA), a multidisciplinary consulting firm in North Vancouver that joined Dillon Consulting in 2026. You'll be part of DNA's local team of approximately 60 professionals, while also connecting with Dillon's broader national organization.\nWe are currently seeking motivated candidates for the position of Office Administrator for David Nairne & Associates (DNA), a part of Dillon Consulting Limited, in ourNorth Vancouver office.\nThis is a full-time, in-office position and requires working from our North Vancouver office five days per week.\nAs a valuable member of DNAs local team and Dillon’s national office administration, you will have the opportunity to showcase your organizational, communication, and financial skills in a fast-paced professional office environment. Your ability to create strong working relationships will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.\nResponsibilities\nWhat you will have the opportunity to do\nMaintain the smooth day-to-day flow of the local office, ensuring a productive, welcoming, and well-maintained environment for the team\nSupport the Operations Lead in the development and execution of the annual Office Business Plan. This involves applying strategic thinking to address future office needs, engaging stakeholders to build a coalition of support, and inspiring staff to align with these business objectives\nMonitor operating budgets and capital purchases, and actively manage expenses to align with company priorities \nSupport internal business initiatives and projects \nParticipate in the local Health and Safety committee and support the implementation of office-wide safety initiatives\nParticipate in other committees as necessary, and coordinate the completion of action items\nAssist in organizing staff meetings and provide backup support for meeting facilitation as needed \nCoordinate with third-party service providers and property management\nDeliver new employee orientation and training related to DNA/Dillon procedures and systems\nAssist in organizing work-related functions and community engagement events\nGreet visitors, coordinate mail and couriers\nComplete office services such as office filing and archiving\nManage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities\nFormat a range of documents in Microsoft Word, edit and proofread documents for spelling, grammar, and consistency, and complete overall quality reviews\nComplete document production, including photocopying, scanning, binding, and compiling PDF files\nEmbrace a 'no job is too big or too small' mindset; complete other administrative duties as required or assigned to run the office effectively, and service our project and proposal needs\nCommit to self-development and ongoing learning and professional development\nQualifications\nA minimum of three (3) to five (5) years of administration-related experience\nA certificate or diploma in an administration-related field of study will be considered an asset\nExperience\nStrong interpersonal skills and a positive “can-do” attitude with the ability to provide an enthusiastic, problem-solving presence in the office\nStrong time management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands\nAbility to work independently and as part of a team\nProfessional verbal and written communication skills \nAbility to clearly present information and updates in small group settings or team meetings\nProficient in the use of Microsoft Word and Excel\nExcellent attention to detail, a high regard for accuracy, and the ability to provide high-quality outputs\nUnderstanding of basic accounting principles, terms and financial functions\nExperience in customer service and/or a Professional Services consulting firm is considered an asset\nCompensation:\n$65,000 - 72,000\nThis salary range reflects a variety of considerations including experience, skills, and qualifications, as well as internal equity and business needs. Actual offers will be based on a combination of these factors.\nThe mindset we value\nWe are particularly interested in people with an entrepreneurial mindset-people who combine sound professional judgment with initiative, curiosity and follow-through. You may be a strong fit if you:\nSee possibilities others may miss and can turn a good idea into a practical next step.\nGenuinely enjoy helping others and take pride in creating a welcoming, well-organized office where colleagues and visitors feel supported, and take initiative to address issues before they become problems.\nAre comfortable challenging the status quo respectfully, using evidence and sound judgment rather than change for its own sake.\nCan work through ambiguity, create clarity and maintain momentum without losing sight of quality or defensibility.\nBalance creativity with accountability, collaboration and follow-through.\nShare credit, build trust and make the people around you stronger.\nCommunicate clearly and persuasively in writing, in meetings and with diverse audiences.\nIn addition to a competitive base salary, DNA/Dillon offers:\nEmployee share purchase planDillon is 100% employee-owned, and share ownership is open to all employees. Our annual share dividends have historically outperformed the market average.\n\n Competitive benefits package, including:Comprehensive health benefits\nGenerous retirement savings plan with employer matching up to 5.5%\nStudent loan repayment assistance \nWellness allowance and enhanced mental health benefits\nAmple paid vacation\nEmployee and Family Assistance Program (EFAP)\nGoodlife Fitness Corporate Membership rates\n\nHealth & Safety at Dillon\nProspective employees are expected to fully align with Dillon's core commitment to Health & Safety.\nEmployment Equity, Diversity & Inclusion at Dillon\nDillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities. If you require accommodation during the interview process, please let us know.\nTechnology enablement and the use of AI at Dillon\nPlease be advised that Dillon uses AI-assisted tools to support aspects of our recruitment process to increase efficiency and fairness. While AI supports the process, all hiring decisions are made by our human recruiting team. 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