{"id":4188216,"url":"https://alion.io/job/dillon-consulting-project-administrator","title":"Project Administrator","company":{"id":1124359,"name":"Dillon Consulting","domain":"dillon.ca","url":"https://alion.io/company/dillon-ca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Calgary, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-12T18:50:31Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T18:50:31Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nAre you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.\nYour opportunity\nWe are currently seeking motivated candidates to fill an existing vacancy within our multidisciplinary team for the position of Project Administrator. The successful candidate can be based at any one of our Western Canada office locations: Winnipeg, Brandon, Calgary, Edmonton, or Yellowknife.\nIn this role you will be a welcome addition to our dynamic administrative team. As a Project Administrator you will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.\nAbout Dillon\nDillon Consulting Limited (Dillon) is a proudly Canadian, 100% employee-owned professional consulting firm specializing in planning, engineering, environmental science, and management. With over 25 offices and more than 1100 employees across Canada, we offer a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.\nAt Dillon, we thrive on interdisciplinary collaboration, empowering our people to challenge conventional thinking and build careers focused on creating a lasting impact in our communities. Employee ownership is available to all team members, ensuring that the financial benefit created by our project work returns to the very people who created that value.\nResponsibilities\nWhat your day will look like\nAssist with planning and coordinating project activities, including scope changes, resource allocation, and schedule tracking.\nSupport Project Managers by processing invoices and monitoring budgets to positively impact cashflow and compliance with organizational procedures.\nOversee the lifecycle of project and financial records to ensure accuracy, organization, and data integrity.\nPrepare reporting, summaries, and correspondence to support decision-making and project management requirements.\nOrganise project resources, including supplies, equipment, and documentation, to keep work running smoothly.\nReach out to internal finance and project staff to reconcile accounts, monitor expenditures, and address any issues.\nGuide and support team members regarding organizational processes.\nSupport project close-out activities, including final financial reconciliation, reporting, and archiving of project records.\nLearning and Development\nParticipate in ongoing professional development and training to enhance knowledge and effectiveness in project administration and financial management.\nQualifications\nWhat you will need to succeed\nMinimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience.\nPrior experience in a project administration or project coordination role is considered an asset.\nPost-secondary education in a project management or an administration related program is considered an asset.\nExperience\nUnderstanding of basic accounting principles, terms and financial functions.\nUnderstanding of project management concepts.\nProficient in the use of the Microsoft Office Suite, specifically Word and Excel.\nExcellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy.\nExcellent interpersonal, organizational and communication (written/verbal) skills.\nA team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support.\nExperience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset.\nWhy choose Dillon\nDillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior results. We live our core values:\nAchievement: do the work to hit the target.\nContinuous Development: always learning; always adapting; always growing.\nCreativity: discover new possibilities.\nCourage: do the things that matter, especially when it’s hard.\nInclusiveness: enabling belonging to draw strength from our differences.\nReliability: words result in actions that build trust.\nIn addition, we offer a 100% employee-owned share purchase plan, competitive health benefits, a generous retirement savings plan, and a focus on wellness through subsidies and fitness memberships.\nHealth & Safety at Dillon Prospective employees are expected to fully align with Dillon's core commitment to Health & Safety. This includes active engagement with our H&S processes and the identification and reporting of hazards.\nEmployment Equity, Diversity & Inclusion Dillon is committed to an inclusive, diverse workplace. If you require accommodation during the interview process, please let us know.\nTechnology & AI Dillon utilizes AI-assisted tools to support parts of our recruitment process to increase efficiency and fairness. All hiring decisions are made by our human recruiting team. 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