{"id":2742110,"url":"https://alion.io/job/diraq-workplace-coordinator","title":"Workplace Coordinator","company":{"id":60433,"name":"Diraq","domain":"diraq.com","url":"https://alion.io/company/diraq","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":75000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T19:02:34Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-20T02:51:09Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Diraq is building the world's most scalable quantum computing technology using silicon-based quantum processors. Our mission is to deliver utility-scale quantum computing by leveraging proven semiconductor manufacturing processes, enabling quantum systems to be built at the scale required to solve some of the world's most complex challenges. With operations spanning Australia, the United States, and Europe, Diraq is bringing together leading scientists, engineers, and business professionals to transform the future of computing.\nAbout the Role\nWe are seeking a proactive and highly organized Workplace Coordinator to join our Palo Alto team. This is a junior-level role that will play a key part in shaping the employee and visitor experience as Diraq enters an exciting new phase of growth in the United States. \nOver the next 12 months, this role will support the transition to Diraq's new Palo Alto workplace, helping coordinate office move activities, establish workplace processes, and ensure a seamless experience for employees, customers, investors, partners, and other visitors. As our Palo Alto office becomes a key hub for collaboration, engagement, and external interactions, this role will help create an environment that reflects Diraq's culture, professionalism, and ambition. \nReporting to the Operations Manager, the Workplace Coordinator will support workplace operations, facilities management, vendor coordination, employee experience initiatives, and visitor services. The successful candidate will be highly organized, service-oriented, and excited by the opportunity to help build and scale workplace operations within a fast-growing global quantum computing company.\nResponsibilities\nOffice Operations & AdministrationSupport the daily operation of the Palo Alto office and ensure the workplace remains professional, functional, and welcoming.\nManage office supplies, consumables, kitchen inventory, and workplace amenities.\nCoordinate incoming and outgoing deliveries, mail, and shipments.\nMaintain workplace documentation, records, and administrative processes.\nAssist with onboarding and offboarding activities, including workspace setup and equipment coordination.\nProvide general administrative support to the Operations team as required.\nFacilities Management\nConduct routine workplace inspections and identify maintenance requirements.\nCoordinate repairs, preventative maintenance, and service requests with building management and vendors.\nMonitor office equipment, furnishings, and shared spaces to ensure they remain operational and well maintained.\nSupport office moves, furniture installations, and workplace improvement initiatives.\nTrack facilities-related requests and ensure timely resolution.\nLiaise with external vendors, service providers, and contractors. \nCoordinate cleaning, catering, maintenance, security, waste management, and other workplace services. \nRaise purchase requests, track orders, and assist with invoice processing. \nManage vendors, contractors and suppliers for facilities\nOffice Relocation & Workplace Projects\nSupport planning and coordination activities associated with Diraq's Palo Alto office relocation and workplace expansion.\nAssist with move logistics, vendor coordination, furniture installation, workplace setup, employee communications, and transition planning.\nHelp establish workplace standards, operating procedures, and services for the new office environment.\nCoordinate workplace project tasks and track action items to support successful project delivery.\nAssist with occupancy readiness activities and day-one operational preparedness.\nReception & Visitor Experience \nAct as a workplace ambassador and create a welcoming, professional experience for visitors, customers, investors, suppliers, and prospective employees.\nCoordinate visitor schedules, access requirements, catering, room bookings, and onsite logistics.\nPrepare meeting spaces and visitor areas to ensure a consistently high standard of presentation.\nSupport executive visits, customer demonstrations, board meetings, partner workshops, and company events.\nPartner with internal teams to deliver a world-class visitor experience that reflects Diraq's brand and culture.\nAssist with planning and coordinating internal meetings, workshops, team events, and employee engagement activities.\nHealth, Safety & Workplace Compliance\nSupport workplace health and safety initiatives and compliance activities.\nAssist with emergency preparedness programs, workplace inspections, and safety audits.\nHelp maintain safety records, training registers, and workplace notices.\nCoordinate safety supplies and support emergency response activities as required.\nPromote safe work practices and contribute to a positive safety culture.\nEmployee Experience\nHelp foster a positive, inclusive, and engaging workplace environment.\nSupport employee programs, recognition initiatives, and workplace communications.\nRespond to workplace-related employee enquiries in a timely and professional manner.\nContribute ideas to improve workplace services, processes, and employee satisfaction.\nRequirements\n2+of experience in office administration, workplace coordination, facilities coordination, hospitality, or a related role.\nAssociate degree, bachelor's degree, or equivalent practical experience.\nExperience working in a professional office environment.\nStrong organizational skills with the ability to manage multiple priorities simultaneously.\nExcellent verbal and written communication skills.\nHigh attention to detail and strong problem-solving abilities.\nCustomer-service mindset and a proactive approach to supporting employees and visitors.\nAbility to work independently while collaborating effectively with a broader team.\nProficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.\nAbility to lift and move office supplies and equipment as required.\nPreferred Qualifications\nExperience supporting facilities, workplace operations, or office management functions.\nExperience coordinating vendors, contractors, or service providers.\nFamiliarity with workplace health and safety requirements.\nExperience using workplace, facilities, purchasing, or ticketing systems.\nExperience working in a fast-paced technology, engineering, or startup environment.\nFirst Aid certification or willingness to obtain certification.\nExperience supporting employee events and workplace engagement initiatives.\nWhat Success Looks Like\nThe Palo Alto office operates efficiently, safely, and professionally.\nEmployees have a positive workplace experience and receive responsive support.\nFacilities issues are proactively identified and resolved.\nVendors and service providers are effectively managed.\nWorkplace standards, compliance requirements, and safety expectations are consistently maintained.\nOffice events and employee initiatives are executed smoothly and effectively.\nBenefits\nCompetitive total compensation package, including salary and equity.\nComprehensive health cover plan.\n401(k) retirement plan or similar retirement support, in line with local norms.\nPaid time off and company holidays. \nFlexible working 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