{"id":2109654,"url":"https://alion.io/job/disability-inc-human-resources-specialist","title":"Human Resources Specialist","company":{"id":1950831,"name":"Knights of Columbus","domain":"kofc.org","url":"https://alion.io/company/kofc-org","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"HR","role_family":"HR","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New Haven, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":54000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1282},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T21:48:32Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-15T18:37:55Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"#LI-Hybrid\nOverview\nThe Human Resources Specialist provides day-to-day administrative and operational support for Human Resources, ensuring a seamless experience from pre-employment through onboarding. This role is responsible for coordinating onboarding activities for both corporate employees and insurance sales agents, maintaining HR records, supporting HR processes, and serving as a key resource for employees and leaders. The ideal candidate is highly organized, customer-service oriented, and able to manage multiple priorities in a fast-paced environment.\nCore Responsibilities\nOnboarding & New Hire Experience\nCoordinate the end-to-end onboarding process for corporate employees and insurance sales agents.\nPrepare and distribute onboarding materials and new hire communications.\nCoordinate, facilitate, and host weekly new hire onboarding sessions for corporate employees, ensuring a seamless onboarding experience, completion of required onboarding activities, and a successful transition into the organization.\nFacilitate pre-employment requirements, including I-9 verification, employment eligibility, and other required documentation.\nEnsure all onboarding documentation is completed accurately and within required timelines.\nPartner with hiring managers and cross-functional departments to ensure smooth onboarding experience.\nTrack onboarding milestones and resolve issues promptly.\nInsurance Sales Agent Administration\nCoordinate administrative onboarding activities specific to insurance sales agents.\nMonitor completion of all pre-contract requirements.\nMaintain agent records and ensure required documentation is complete and up to date.\nServe as a liaison between HR, Sales Leadership, Licensing, Compliance, and other internal stakeholders to facilitate the onboarding process.\nSupport agent transfers, status changes, and offboarding activities.\nHR Administration\nMaintain employee personnel files and HRIS records, ensuring data accuracy and confidentiality.\nMonitor Human Resources inbox and disperse to the appropriate HR teams when necessary.\nProcess employee transactions including hires, transfers, promotions, organizational changes, and terminations.\nPrepare HR correspondence, employment verification letters, and other employee documentation.\nMaintain HR forms, templates, and standard operating procedures.\nAssist with reporting, audits, and record retention activities.\nSupport employee recognition, service awards, and other HR programs.\nEmployee Support\nServe as the first point of contact for routine HR questions regarding policies, onboarding, and HR processes.\nProvide exceptional customer service while maintaining confidentiality.\nSupport managers with administrative HR needs and documentation.\nProcess Improvement\nIdentify opportunities to improve HR administrative processes and enhance employee experience.\nTrack\nAssist with the development and documentation of HR procedures and workflows.\nParticipate in HR projects and continuous improvement initiatives.\nSkills Qualifications\nRequired:\nStrong organizational and time management skills.\nExcellent verbal and written communication skills.\nHigh attention to detail and accuracy.\nAbility to manage multiple priorities and meet deadlines.\nStrong customer service orientation.\nAbility to handle confidential information with professionalism and discretion.\nWorking knowledge of employment laws and HR best practices.\nProficiency in Microsoft Office, including Excel, Word, Outlook, and HR information systems.\nPreferred :\nProfessional HR certification (SHRM-CP) preferred.\nExperience with onboarding processes.\nExperience with SAP SuccessFactors HRIS, applicant tracking systems, and electronic document management.\nEducation\nRequired:\nBachelor’s degree in human resources, Business Administration or a related field.\n3-6 years of progressive Human Resources experience.\nExperience coordinating onboarding or HR administration required.\nExperience working with HRIS systems and Microsoft Office Suite.\nPhysical Demands\nMust be able to remain in a stationary position for a majority of the 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