{"id":2046756,"url":"https://alion.io/job/discoverycube-scheduling-coordinator","title":"Scheduling Coordinator","company":{"id":720003,"name":"Discoverycube","domain":"discoverycube.org","url":"https://alion.io/company/discoverycube-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":99,"open_postings":4,"ghost_share":0,"stale_share":0.25,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Ana, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":68000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T19:36:47Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T08:15:28Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":8},"description":"Come join the fun and make a difference with Discovery Cube! For over 25 years, we've been inspiring kids and educators alike with our hands-on science education initiatives and interactive exhibits. Our four core initiatives - STEM proficiency, early childhood education, healthy living, and environmental stewardship - are future-forward in promoting life-long-learning. Plus, with our immersive campuses in Orange County and Los Angeles, as well as our educational outreach programs, there are endless opportunities for learning exploration. As a prominent advocate for modern science education, we believe in empowering our learners with real-world applications and spotlighting science as a solution and force for good. Don't miss out on the excitement and join our important mission today!\nPosition:\nThe Scheduling Coordinator will provide critical operational support to the Guest Services Team at Discovery Cube OC. This full-time position is responsible for coordinating and maintaining daily staff schedules, event schedules, and overall workforce planning to ensure appropriate coverage for all Guest Services operations. The role will support all staffing needs, including; recruitment, hiring, onboarding, orientation, training schedules, attendance tracking and ongoing team member support. This position must be able to work weekends and holidays as needed.\nResponsibilities:\nHiring & Onboarding\nParticipate in the hiring process as needed. Ensuring proper amount of interviews are conducted to secure proper staffing levels.\nFacilitate Guest Services new hire orientations and onboarding activities.\nPartner with Human Resources to schedule onboarding and required employee training.\nStaffing & Workforce Planning\nCoordinate weekly with the Director of Operations to ensure staffing levels and performance expectations are met.\nCollaborate with managers to identify and coordinate cross-training opportunities in preparation for major events and festivals.\nPlan staffing needs 3-6 months in advance for seasonal and high-volume programs, including Bubblefest, Pumpkin Palooza, Holidays at the Cube, Field Trips, Birthday Parties, and other special events.\nMaintain accurate records and reporting of current staffing levels.\nScheduling & Coverage Management\nCreate and maintain staff schedules while managing time-off requests and employee availability.\nOversee daily scheduling adjustments, including reviewing and approving shift swaps and schedule changes.\nCoordinate and process staffing-related Field Trip requests.\nCommunicate staffing and scheduling challenges promptly and notify management teams of call-outs and coverage needs through Teams.\nAttendance & Performance Tracking\nMonitor employee attendance and prepare attendance violation documentation for Guest Services and Facilities departments.\nIdentify attendance trends, patterns, and concerns requiring management review or corrective action.\nTrack employee attendance in coordination with Shift Lead end-of-day reporting.\nLabor & Payroll Administration\nSupport labor management within ADP, including labor coding, error corrections, and data integrity for Guest Services and Facilities.\nCreate, maintain, and analyze labor reporting data and processes.\nPartner with managers to ensure all missing punches are corrected and payroll is prepared for approval in a timely manner.\nMeet regularly with leadership to review labor utilization, monitor staffing efficiency, and ensure labor costs remain within budget guidelines.\nUniform & Equipment\nOrder, organize, and maintain staff uniforms, wardrobe items, and name tags.\nReporting & Administrative Support\nPrepare workforce planning reports and operational staffing analyses as needed.\nAssist with continuous improvement initiatives and departmental projects.\nComplete additional duties and special projects as assigned.\nQualifications:\nSome experience with operations or scheduling is desired\nExcellent attention to detail and problem-solving skills\nDemonstrated high level of competency with Microsoft Office Word, Excel, and Outlook.\nExcellent written and oral communications skills, including public speaking.\nAbility to manage many projects at one time, prioritizing, meeting deadlines and planning for high efficiency\nInitiative and strong work ethic\nAbility to analyze and track results\nAbility to work with a diverse group of people\nWhat’s In It For You: \nMedical, dental and vision insurance\nOptional supplemental insurance coverage\n401K with up to 4% match after one year for full-time employees\n14 Free general admission tickets per year\n4 Bubblefest tickets plus admission\n10% of on-site dining and shopping discount\nEmployee discounts through ADP\nAccrued paid time off for full-time employees\n10 paid company holidays\nCompensation\nCompensation\n$22—$25 USD\nDiscovery Cube provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. \nThis policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and 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