{"id":2464610,"url":"https://alion.io/job/divadance-part-time-office-manager-executivepersonal-assistant","title":"Part-Time Office Manager & Executive/Personal Assistant","company":{"id":716211,"name":"DivaDance","domain":"divadance.com","url":"https://alion.io/company/divadance","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"C","score":65,"open_postings":46,"ghost_share":0.587,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":87000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-13T17:24:03Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-11-03T06:05:32Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":20},"description":"About the Role\nDivaDance is a growing national dance fitness franchise looking for an exceptionally organized, proactive, and resourceful Office Manager & Executive/Personal Assistant to support our headquarters and Founder/CEO.\nThis is a hands-on, varied role for someone who loves getting things done, solving problems, and making life easier for others. You'll help manage office operations, executive and personal administrative needs, and special projects across multiple business ventures.\nYou must be able to work in-person at our office in Austin, TX.\nWhat You'll Do\nOffice Management: Oversee office organization, supplies, purchasing, facilities, maintenance, vendors, and day-to-day headquarters needs.\nExecutive & Personal Support: Manage appointments, calendars, travel, errands, reservations, personal administration, and other requests for the CEO.\nFinancial Administration: Coordinate with our outsourced finance team and payroll provider, assist with invoices, expense reports, vendor payments, and administrative follow-ups.\nBusiness & Team Support: Assist with administrative needs across multiple business ventures, meeting logistics, events, shipping, and equipment coordination.\nSpecial Projects: Lead office organizational projects, improve systems, coordinate vendors, and take ownership of miscellaneous tasks from start to finish.\nWhat We're Looking For\nHighly organized, detail-oriented, dependable, and proactive.\nA natural problem-solver who takes initiative and follows through without constant direction.\nExperience in office management, executive assistance, personal assistance, or a similar role.\n Comfortable using Claude, ChatGPT, and AI prompting for research, drafting, organization, and improving productivity.\nTech-savvy and comfortable learning new systems (Google Workspace, Slack, Asana, Ramp, etc.).\nProfessional and discreet when handling confidential business and personal information.\nFlexible, resourceful, and happy to handle both high-level projects and everyday errands.\nReliable transportation for occasional local errands.\nWhy Join Us?\nAt DivaDance, we're on a mission to inspire confidence and build community-and we believe that starts with our own team. We're a creative, collaborative, fast-growing company where your work makes a real impact.\nOur Core Values guide how we work together:\nLead Yourself First - Take ownership and responsibility.\nStay Curious - Ask questions, learn, and find better ways.\nExecute with Excellence - Take pride in delivering quality work.\nDo the Right Thing - Lead with integrity.\nLift the Room - Bring positive energy to everything you do.\nDo What You Say You Will Do - Be dependable and follow through.\nIf you're resourceful, love making things happen, and enjoy supporting a team that works hard and has fun, we'd love to meet you!\nHow to Apply\nPlease submit your resume and a short introduction video answering these questions:\n1. Tell us about a time you took initiative and solved a problem without being asked. What was the situation, and what did you do?\n2. Imagine you're supporting a busy CEO who gives you five unrelated tasks at once-some business, some personal, and all seemingly urgent. How would you prioritize, organize, and follow through?\n3. Tell us about a time you had a lot going on, either personally or professionally, but still needed to show up and deliver at work. How did you manage your responsibilities and maintain a positive, professional attitude?","description_format":"text","description_chars":3467,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Fitness"],"lifecycle":[{"event":"open","at":"2026-10-13T18:15:33Z"}],"visa":[],"liveness":{"score":37,"band":"fade","label":"Fading","p_open":1,"p_active":0.497,"p_room":0.75,"age_days":20,"expected_fill_days":22,"reasons":["conf:4","stale_co","win:late"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/divadance-part-time-office-manager-executivepersonal-assistant","json_url":"https://alion.io/job/divadance-part-time-office-manager-executivepersonal-assistant.json","meta":{"generated_at":"2026-11-03T07:35:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10826,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":716211},"rest":"https://alion.io/mcp/rest/get_company?id=716211"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdivadance-part-time-office-manager-executivepersonal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdivadance-part-time-office-manager-executivepersonal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdivadance-part-time-office-manager-executivepersonal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/divadance-part-time-office-manager-executivepersonal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdivadance-part-time-office-manager-executivepersonal-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2464610}},{"tool":"search_jobs","arguments":{"company":"divadance.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2464610},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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