{"id":3763057,"url":"https://alion.io/job/dixie-recruitment-conveyancing-secretary","title":"Conveyancing Secretary","company":{"id":4496665,"name":"Dixie Recruitment","domain":null,"url":"https://alion.io/company/dixie-recruitment","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-04T17:01:03Z","employer_posted_date":null,"last_verified_at":"2026-11-04T17:01:03Z","board_verified":false,"closed_at":null,"days_open":5,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":5},"description":"Description\n\nJoin a reputable legal practice that prides itself on a collaborative team environment and a client-focused approach. This is an excellent opportunity for a seasoned Conveyancing Secretary to bring their expertise to a well-established organization committed to professional excellence.\n\nWhere You'll Make an Impact:\n\nManage conveyancing files from inception to closure, ensuring smooth and efficient processes.\n\nHandle commercial and residential mortgage bond instructions with thorough knowledge of conveyancing procedures and standard security documentation used by South African banks.\n\nLiaise with banks, consultants, and transacting parties to deliver result-driven, impeccable service.\n\nManage mortgage bond cancellations, including preparing consents to cancel and checking guarantees.\n\nOversee file opening and closing on the management system, ensuring compliance with FICA regulations.\n\nCoordinate diary management and meetings, while providing effective administrative support across the practice.\n\nOversee archiving, document collation, and distribution, ensuring adherence to house style and formats.\n\nUtilize platforms such as Lexis Convey, e4, and electronic document management systems to produce accurate documentation within set timelines.\n\nSupport client liaison functions internally and externally, handling challenging situations with tact and professionalism.\n\nEnsure all new matters comply with FICA, and follow proper procedures for file management and fee collection.\n\nProactively monitor unbilled disbursements and manage client accounts effectively.\n\nRequirements:\n\nGrade 12 certificate along with a recognized secretarial diploma or certificate.\n\nA minimum of 8 to 10 years of relevant conveyancing experience.\n\nProficiency in typing, Microsoft Office, RE4, RPE, and Building.\n\nExcellent telephone etiquette and communication skills.\n\nSound understanding of legal and real estate industry processes.\n\nFamiliarity with the following is advantageous:\n\nBuilding industry procedures\n\nAdvanced document management systems\n\nWhat We'll Give You:\n\nMedical Aid and Provident Fund contributions\n\nAnnual bonuses\n\nTake the next step in your career by joining a dedicated team where your skills will be valued. Apply now to become part of a professional environment that encourages growth and excellence.\n\nWe offer\n\nMedical Aid Contribution, Provident Fund Contribution, Annual Bonuses","description_format":"text","description_chars":2414,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual bonuses"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate"],"lifecycle":[{"event":"open","at":"2026-11-04T18:59:05Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":1,"age_days":5,"expected_fill_days":29,"reasons":["seen:5","agency","velocity","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/dixie-recruitment-conveyancing-secretary","json_url":"https://alion.io/job/dixie-recruitment-conveyancing-secretary.json","meta":{"generated_at":"2026-11-10T13:44:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31988,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4496665},"rest":"https://alion.io/mcp/rest/get_company?id=4496665"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdixie-recruitment-conveyancing-secretary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdixie-recruitment-conveyancing-secretary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdixie-recruitment-conveyancing-secretary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dixie-recruitment-conveyancing-secretary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdixie-recruitment-conveyancing-secretary"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3763057}},{"tool":"search_jobs","arguments":{"company":4496665,"detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3763057},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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