{"id":3194024,"url":"https://alion.io/job/dk-executive-assistant-global-documentaries-factual","title":"Executive Assistant, Global Documentaries & Factual","company":{"id":1774758,"name":"Dorling Kindersley","domain":"dk.com","url":"https://alion.io/company/dk-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":150,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":43000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T14:53:45Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-28T09:07:20Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Creating the Extraordinary, Together. \nFremantle is a powerhouse of the TV and Film industry. We are one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.\nFrom critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.\nOur purpose\nWe are driven by a shared purpose of Creating the Extraordinary, Together. We tell stories that connect people around the world, reflecting and celebrating the diversity of the world we live in. Through compelling, irresistible entertainment, we aim to engage and inspire our audiences. To achieve this, we bring together people from all backgrounds and cultures, both in our teams and on our shows. We are committed to creating opportunities for talent by being inclusive in all that we do.\n Role Overview:\nThe EA and Team Assistant supports the Global Head of Documentaries and Factual, who oversees both Fremantle’s Global Documentaries department, and the Non-Scripted Global Content Acquisitions team, a part of Fremantle International. We are looking for someone with enthusiasm and a flexible approach to their working day who is excited about joining a small but thriving team.\nAbout the team:\nThe Global Documentaries team oversees and supports our Global Documentaries network. We work with some of the most respected documentary producers and directors in the world to bring unique true stories to a worldwide audience.\nOur Non-Scripted Acquisitions team identify quality, commercial, Non-Scripted content from producers worldwide for international and commercial exploitation to help fulfil the needs of our pipeline.\nHere you’ll get to:\nProactively manage the complex, fast paced and ever-changing diaries for the Global Head of Documentaries and Factual and VP Non-Scripted Acquisitions, balancing multiple priorities across international time zones, dealing with daily changes and reprioritising as required, and protecting executive time\nProvide further diary support to the rest of the team as required\nBe the liaison and management of Global Head’s time and commitments across various roles with Fremantle upper management, labels, FMI, Global Documentaries labels and M&A responsibilities\nAssist the Global Head to manage and prioritise a range of complex tasks as needed\nManage all national and international travel end-to-end for the Global Head and VP, including initial research, pricing and booking of tickets, visas and accommodation, restaurant bookings and meeting schedules\nProvide further national and international travel management to the rest of the team as required\nCoordination and management of Documentaries Festivals, forums and events attended by Global Head and other team members\nBuild strong relationships with internal and external stakeholders across multiple time zones\nBe ‘front-of-house’ for the department, coordinating team requirements and preparing for internal and external meetings, liaising with guests, organising catering and booking meeting rooms \nBe responsible for coordination of information and communication across the wider team, coordinating all team meetings, department meetings, label meetings, and a high volume of emails\nHandling data and coordination of the department, taking ownership to maintain and disseminate systems of organisation including a slate tracker that is shared quarterly\nCompile agendas in advance of a variety of meetings, tracking attendance across key stakeholders ahead of time and ensuring the relevant materials are ready\nMinute meetings and distribute notes in a timely manner, managing and following up on actions, and ensuring meeting notes are captured for absent team members\nOrganise and support with key events such as screenings, away-days, pitch meetings, sales conferences, filming, bespoke industry sessions and team socials\nSupport the Global Head and VP with activities such as producing PowerPoint and other presentations\nPlan ahead of key events throughout the year to ensure there is enough time for preparation\nProcess expenses while accurately tracking spend, plus handle purchase orders and invoices for the department while operating as cost effectively as possible\nProvide PA cover for other senior executives within the International department as required\nAct as a key department liaison to support on all IT and operations type requests\n We’re looking for:\nDemonstrable PA experience in a busy matrix global organisation, with a proven track record of supporting multiple senior individuals\nExtensive complex travel booking experience\nResilient and proactive mind-set with a flexible approach to daily workload\nExcellent organisational and time-management skills with exceptional attention to detail\nStrong problem-solving skills and accuracy and administration; be highly self-motivated\nExperience of working under pressure and multi-tasking and using one’s own initiative\nExperience of managing confidential information\nAbility to prioritise and work to tight deadlines\nAbility to work independently\nProactive and positive can-do attitude\nProfessional presentation and demeanour with strong written and verbal communication skills\nExcellent M/S Office skills including Word, Excel, Outlook and PowerPoint\nTeam-player and able to work within a diverse team with many local and international internal and external stakeholders at all levels up to a very senior level\nAn interest in Content Acquisitions and a proactive attitude willing to deliver on the Team Assistant role and pick up ad hoc projects and requirements\nExperience and understanding of the documentary industry and key players - both in commissioning and production\nExperience with coordinating events","description_format":"text","description_chars":5931,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-24T03:40:03Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.619,"p_room":1,"age_days":7,"expected_fill_days":29,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/dk-executive-assistant-global-documentaries-factual","json_url":"https://alion.io/job/dk-executive-assistant-global-documentaries-factual.json","meta":{"generated_at":"2026-10-28T13:18:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17906,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1774758},"rest":"https://alion.io/mcp/rest/get_company?id=1774758"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdk-executive-assistant-global-documentaries-factual"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdk-executive-assistant-global-documentaries-factual"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdk-executive-assistant-global-documentaries-factual"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dk-executive-assistant-global-documentaries-factual\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdk-executive-assistant-global-documentaries-factual"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3194024}},{"tool":"search_jobs","arguments":{"company":"dk.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3194024},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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