{"id":2397507,"url":"https://alion.io/job/dmestatestaffing-property-systems-administrator-training-coordinator","title":"Property Systems Administrator & Training Coordinator","company":{"id":4420346,"name":"DM Estate Staffing","domain":"dmestatestaffing.com","url":"https://alion.io/company/dmestatestaffing","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"HR","role_family":"HR","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":125000,"max":150000,"currency":"USD","period":"year","gross":null,"usd_annual":150000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-12T22:46:41Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-20T11:25:27Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Overview\nProperty Systems Administrator & Training Coordinator Private Family Office · Remote Position · Regular Domestic and International TravelFull-Time\nAbout the Role\nA private family office is seeking a Property Systems Administrator & Training Coordinator to oversee the technology and systems that support its residences across the US. Rather than managing a household, this role focuses on the tools behind it: the NINES household management platform, Apple devices, and shared file systems. You'll train property staff, set clear standards, and help every team use these tools consistently.\nThe ideal candidate is methodical, self-directed, and a patient teacher. You come to the table with a plan, communicate clearly, and would rather fix a workflow than work around it.This is a remote position, with a preference for candidates based in the Mid-Atlantic or on California's Central Coast. Regular domestic and international travel is required to support systems implementation and training on site with property teams across the residences.\nKey Responsibilities\nOwn the NINES platform, including setup, permissions, vendor records, calendars, and reporting.\nManage Apple devices, smart home hubs, and Microsoft 365 accounts, and serve as the go-to contact for staff technology.\nBuild and deliver training for every position, both on site and remotely.\nRun quarterly audits to check data quality and adoption, and retrain where needed.\nMaintain file structure, naming conventions, and written standards.\nSupport the rollout of Apple home systems across the residences.\nTravel between domestic and international locations with some advanced notice.\nQualifications\n3+ years administering a property management, CMMS, or household management platform. NINES experience is a strong plus.\nProperty management, estate management, or hospitality experience is helpful but not required.\nProven success training non-technical staff and driving software adoption.\nFluency in the Apple ecosystem. MDM experience is a plus.\nStrong documentation and organizational skills.\nComfort working with an accounting team on vendor records and coding.\nAbility to regularly travel domestic and international for multi-day property visits.\nAbsolute discretion.\nMust have reliable internet connection, suitable for remote employment\nMust be legally authorized to work in the United States and presently International travel-ready.\nMust be willing to undergo an in-depth background check and provide excellent references.\nMust be willing and able to travel as a regular part of your role.\nCompensation and Benefits\n$125,000-$150,000 base salary | DOE\nAbility to be based anywhere in the United States\nFull benefits package including:\nFully paid healthcare - IBX PPO plan\n3 weeks vacation per year\n10 sick days per year\nPaid major holidays\nBonus potential\n401k with ER matching up to 6% after 6 months employment - 100% vested\nDM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.\nEvery member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.\nWe encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.","description_format":"text","description_chars":3984,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T22:46:41Z"}],"visa":[],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.599,"p_room":0.368,"age_days":7,"expected_fill_days":3,"reasons":["conf:3","win:tail"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":150000,"is_top_pay":true},"html_url":"https://alion.io/job/dmestatestaffing-property-systems-administrator-training-coordinator","json_url":"https://alion.io/job/dmestatestaffing-property-systems-administrator-training-coordinator.json","meta":{"generated_at":"2026-10-20T14:24:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16177,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420346},"rest":"https://alion.io/mcp/rest/get_company?id=4420346"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdmestatestaffing-property-systems-administrator-training-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdmestatestaffing-property-systems-administrator-training-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdmestatestaffing-property-systems-administrator-training-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dmestatestaffing-property-systems-administrator-training-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdmestatestaffing-property-systems-administrator-training-coordinator"}]}