{"id":1917088,"url":"https://alion.io/job/dn-tanks-office-coordinator","title":"Office Coordinator","company":{"id":672918,"name":"DN Tanks","domain":"dnllc.com","url":"https://alion.io/company/dnllc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":85,"open_postings":70,"ghost_share":0.257,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wakefield, United 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packages.\nOffice Operations\nManage inventory and ordering of office, kitchen, breakroom, restroom, cleaning, and shipping supplies.\nMaintain postage equipment and office resources.\nEnsure common areas, conference rooms, kitchens, and shared spaces are organized, stocked, and presentable.\nCoordinate office meals, catering, employee hospitality, and workplace events.\nAdminister office budgets by tracking expenditures, reconciling invoices, monitoring spending against budget, and identifying variances to support effective financial planning and fiscal accountability.\nFacilities & Vendor Management\nServe as the primary point of contact for building management and office vendors.\nCoordinate janitorial services, landscaping, pest control, and facility maintenance, including HVAC, plumbing, electrical, and general office repairs.\nReview and process office-related invoices and maintain vendor relationships and service records.\nAdministrative & Executive Support\nCoordinate travel accommodations, including hotel recommendations and lodging arrangements for regional leaders and visitors.\nSupport the Regional Leadership Team (RLT), Regional Giving Committee (RGC), Events Committee, and other company meetings by coordinating meeting logistics, preparing PowerPoint presentations and materials, and documenting follow-up actions as needed.\nPrepare and maintain quarterly update PowerPoint presentations\nProvide administrative support for regional initiatives, special projects, and day-to-day operational requests.\nQualifications\n3-5 years of experience in office administration, executive support, business operations, or a related field. \nHigh school diploma or equivalent required; associate or bachelor’s degree preferred. \nStrong organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and follow-up activities with attention to detail. \nExperience coordinating meetings, events, travel, lodging, calendars, and related logistics, including preparation of presentations and meeting materials. \nStrong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and external partners. \nProficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. \nExperience supporting office operations, including vendors, facilities, supplies, purchasing, and workplace services. \nProfessionalism, discretion, and initiative, with the ability to work independently, anticipate needs, maintain confidentiality, provide excellent customer service, and build effective relationships across all levels of the organization. \nTotal Rewards\nOur Total Rewards offerings are designed to invest in our employees and their families, including:\nCompetitive base compensation plus eligibility for DN’s annual incentive bonus program\n401(k) retirement plan consisting of a 100% employer match on the first 6% of employee contributions and an additional 3% Safe Harbor company contribution\nMedical coverage effective on date of hire, with DN covering 80%-85% of premiums depending on plan selection\nDental coverage effective on date of hire, with DN covering 75% of premiums\nVoluntary vision coverage effective on date of hire\nFlexible Spending Account options for eligible medical, dental and dependent-care expenses\nCompany-paid life insurance, accidental death & dismemberment coverage, and long-term disability coverage\nPaid time off starting at 16 days annually, increasing with tenure, plus 9 paid holidays each year\nHalf-day Fridays between July 4 and Labor Day\nPaid parental leave for birth mothers and spouses or committed partners\nEmployee Assistance Program available at no cost to employees and household members for work/life support\nTuition reimbursement \nGym reimbursement\nEmployee referral incentive program \nCareer growth, internal mobility and professional development opportunities within a stable, purpose-driven 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