{"id":694822,"url":"https://alion.io/job/dnsfilter-office-assistant","title":"Office Assistant","company":{"id":674863,"name":"DNSFilter","domain":"dnsfilter.com","url":"https://alion.io/company/dnsfilter","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":70000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1575},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Slack","optional":false}],"status":"closed","first_seen_at":"2026-09-02T18:20:33Z","employer_posted_date":"2026-09-02","last_verified_at":"2026-09-28T18:54:30Z","board_verified":false,"closed_at":"2026-09-28T18:54:30Z","days_open":26,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":26},"description":"DNSFilter’s mission is to protect our customers and partners with products they love to use! We are revolutionizing network security by providing fast, accurate, and reliable threat protection and content filtering. We're a rapidly growing company dedicated to creating a safer internet for businesses and organizations worldwide. Leveraging AI-driven threat intelligence, DNSFilter empowers our customers to proactively block threats before they impact their networks. We foster a collaborative, innovative, and results-oriented culture where every team member contributes to our mission of making the internet safer.\nAs we continue our product-fueled growth by adding new features and broadening our solution to meet the needs of the global market, it's clear there's a missing piece. That's where you come in!\nReporting to our Senior Manager of Talent, the Office Assistant will keep the Tampa office running smoothly and will be a key driver of employee experience and office culture. This role goes beyond office operations to include employee engagement and lightweight IT support like setting up new-hire office equipment.\nSuccess will be measured not just by tasks completed, but by initiative shown - anticipating needs, proposing improvements, and taking ownership of what needs to be done around the office without waiting to be asked. This means being proactive in flagging problems early and proposing solutions, keeping your manager informed of progress and blockers while responding promptly on Slack and email, and handling HR-related and financial information with appropriate discretion. Below is a very detailed description of this role.\nWe recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If you feel like this job is for you, please apply. We believe diversity of experience and skills, including transferable skills, combined with passion, is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions!\nThis is a full-time, in-office, hourly role and is only eligible for candidates who can work 9 am to 5 pm ET in our Westchase, FL office full-time, with flexibility to arrive early or stay late if needed.\nIn this role, you will:\n\nSchedule/working hours\nWork 9 am to 5 pm ET in our Westchase, FL office full-time, with flexibility to arrive early or stay late if needed\nEmployee Engagement & Workplace Experience\nCoordinate employee celebrations, milestones, and team events\nSupport new hire onboarding logistics (desk setup, supplies, access) for Tampa hires\nServe as a welcoming presence for employees, candidates, and visitors\nFacilities & Office Operations\nMaintain office cleanliness and organization of shared spaces\nCoordinate HVAC maintenance, building requests, and office equipment issues\nManage office access (badges, keys, security) and health & safety compliance\nKitchen & Supplies\nMaintain kitchen inventory and order supplies, water delivery, and bulk items from Costco\nPhysical requirement: ability to lift up to 50 lbs and use stairs daily\nVendors & Cleaning\nServe as primary on-site contact for vendors\nSchedule and oversee professional cleaning services for office and corporate apartment\nSource and manage office and apartment service providers\nMail & Finance Support\nReceive, sort, and distribute mail and packages\nRoute financial mail to finance team and maintain vendor invoices/receipts\nAssist with office operations budget tracking\nCompany Apartment & Visitor Logistics\nKeep company apartment guest-ready (mail, restocking, cleaning coordination)\nManage check-in/check-out (keys, access, car passes)\nCoordinate visitor travel and itineraries\nMeetings & Events\nPrepare meeting rooms and common spaces for in-office meetings and events\nOrder and coordinate catering and refreshments\nGeneral Support\nOrganize office layout and maintain asset inventory\nUpdate office policies and procedures documentation\nTo qualify for this role, you have:\nAbility to work 9 am to 5 pm ET in our Westchase, FL office full-time, with flexibility to arrive early or stay late if needed\nAt least 1 year of experience as an office assistant/manager (hard requirement)\nAbility to lift 50 pounds and use stairs daily\nA reliable vehicle and a valid driver's license\nAbility to multitask and manage competing priorities effectively\nSome IT experience; ability to set up computers, monitors, and other devices for new hires\nNaturally curious and able to solve problems independently\nEnthusiastic, friendly, and outgoing personality with strong relationship-building skills\nCreativity and passion for employee engagement initiatives\nAttention to detail and someone who doesn't let things fall through the cracks; follows up on every action item\nExperience coordinating virtual and in-person events and fun team-building experiences\nExperience managing budgets and negotiating quotes for all intents and purposes\nWillingness and ability to maintain a very clean and organized office environment\nProactive about ordering supplies without being asked (e.g., water filters, kitchen backups, supplies, etc.)\nExcellent calendar management and organizational skills\nExperience using project management tools like Asana and the Google Suite is a plus!\n\n We Offer:\nPassionate and intelligent colleagues who work hard and have a good time doing it\nPaid company-wide week off at the end of each year\nFlexible Vacation Policy\nAwesome company swag\nFull medical, dental, and vision benefits for full-time US, UK, and Canada-based employees\nFull short-term disability and life benefits; available long-term disability\nRetirement savings account options with vested company matching for qualifying employees\nIn-person all-hands annual gatherings! Our next trip is to the Bahamas in January!!\n\nDNSFilter is a pay-for-performance organization, which means there is an opportunity to advance your compensation based on performance over time. The hiring base pay is dependent on several factors, including level, function, training, transferable skills, work experience, business needs, and geographic location. As a hybrid company, our compensation reflects the cost of labor across several U.S. and global geographic markets. We pay differently based on those defined markets. Our Talent Team can share more about the specific salary range for the job location during the hiring process.\nDNSFilter participates in the E-Verify program.\nAt DNSFilter, we utilize sophisticated software and tools to identify and eliminate Deepfake candidates. This approach helps us maintain the integrity of our hiring process, ensuring that we select the most qualified and genuine individuals to join our team.\nU.S. hiring salary range\n$41,600—$62,400 USD","description_format":"text","description_chars":6761,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible vacation policy"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Network Security","DNS Services"],"lifecycle":[{"event":"open","at":"2026-09-11T01:42:24Z"},{"event":"close","at":"2026-09-28T18:54:30Z"}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/dnsfilter-office-assistant","json_url":"https://alion.io/job/dnsfilter-office-assistant.json","meta":{"generated_at":"2026-10-01T03:38:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3193,"day_limit":5000,"remaining_today":1807,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}