{"id":2342732,"url":"https://alion.io/job/dnv-inspection-coordinator","title":"Inspection Coordinator","company":{"id":1755554,"name":"DNV","domain":"dnv.com","url":"https://alion.io/company/dnv-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":28,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kuala Lumpur, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":18000,"period":"year","method":"role_country_seniority_unknown","sample_n":8},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-12T11:26:38Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T11:21:47Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Key Responsibilities :\nClient and assignment coordination\nAct as the first point of contact for clients, vendors, inspectors and relevant internal stakeholders, representing DNV professionally and delivering responsive, customer-focused service.\n\nAcknowledge and review requests for inspection, clarify scope, location, schedule, competence, reporting, safety and commercial requirements, and confirm that the requested service is covered by an approved agreement.\n\nCoordinate local and international inspection activities, including inter-office resource requests, and keep stakeholders informed of progress, changes, risks and delays.\n\nPrepare complete work assignments covering job references, inspection location, scope, schedule, mobilization, safety requirements, budgeted time and deliverable expectations.\n\nResource and subcontractor management\nIdentify and propose competent, approved and commercially suitable inspectors based on client requirements, technical competence, availability, location and project profitability.\n\nCoordinate onboarding, technical validation, approval and activation of new freelance inspectors with the relevant technical reviewers, approvers and super users.\n\nMaintain accurate inspector records and coordinate the issuance, tracking and return of DNV inspection stamps where applicable.\n\nConfirm inspector availability, agreed rates, contractual readiness, required inductions, permits and mobilization arrangements before work begins.\n\nProject execution and deliverables\nCreate and maintain projects, assignments, schedules, events, client contract references, inspector rates and supporting records in iInspect2 and other approved DNV systems.\n\nMonitor inspection events and milestones, proactively follow up on field activities and expedite reports and support documents within contractual timelines.\n\nReview inspection reports and deliverables for completeness, clarity and compliance with DNV and client requirements; coordinate technical review when required and complete report grading.\n\nEnsure controlled, timely distribution of approved deliverables and maintain complete, traceable project documentation.\n\nCommercial and financial control\nPrepare proposals, quotations, tender inputs, service agreements, inspector CVs and other supporting documentation for client opportunities and projects.\n\nSupport rate and commercial discussions with clients, inspectors and subcontractors within delegated authority and escalate exceptions for approval.\n\nMonitor budgets, bookings, Work in Progress, Accounts Receivable, Operational Gross Margin and overall project financial performance; initiate timely follow-up where action is required.\n\nVerify and approve time, expenses, claims and requisitions in line with contracts and DNV procedures, and check generated billing and cost records for accuracy.\n\nPrepare billing instructions and supporting documentation; coordinate with Finance on invoices, supplier payments, intercompany charges and overdue receivables.\n\nGovernance, HSE and improvement\nEnsuring assignments are delivered in accordance with applicable laws, client requirements, DNV policies, the Code of Conduct, quality standards, ethical requirements and internal procedures.\n\nConfirm that preliminary safety information, site hazards, PPE and induction requirements are identified and communicated before mobilization.\n\nMaintain data quality and document control across CRM, iInspect2, Synergy Life, Basware and other approved systems relevant to the role.\n\nIdentify and implement practical process improvements that strengthen efficiency, service quality, compliance and customer satisfaction.\n\n DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.\nQualification and Experience :\nBachelor’s degree or equivalent higher education in engineering, operations, project management or a related discipline.\n\nDemonstrated mid-to-senior level experience in inspection coordination, project coordination or service operations, preferably within technical assurance, inspection, energy, oil and gas, renewables or a related environment.\n\nPractical experience coordinating inspectors or subcontractors, managing multiple concurrent assignments and supporting demanding client accounts with limited supervision.\n\nExperience with proposals, quotations, contracts, project financials, invoicing support and supplier documentation.\n\nStrong working knowledge of Microsoft Office and experience with enterprise systems such as CRM/Salesforce, project or inspection management tools, finance workflows and document-control platforms.\n\nProfessional fluency in English, both written and spoken. Additional languages relevant to the operating area are an advantage.\n\nKey Competencies:\nCustomer focus and professional stakeholder management\n\nPlanning, prioritization and disciplined follow-through\n\nCommercial awareness and attention to project profitability\n\nAccuracy, document control and strong attention to detail\n\nClear written and verbal communication\n\nIndependent judgement, problem-solving and appropriate escalation\n\nCollaboration across technical, operational, finance, sales and HR teams\n\nIntegrity, adaptability and calm execution in a fast-paced environment\n\nSuccess Measures :\nTimely and accurate response to inspection requests and stakeholder communications.\n\nUse of competent, approved and contractually ready resources.\n\nOn-time assignment setup, report review, deliverable submission and project close-out.\n\nAccurate time, expense, billing, cost and project records, with effective control of WIP, AR and margin.\n\nCompliance with DNV, client, HSE, quality and regulatory requirements.\n\nPositive client and internal stakeholder experience, supported by effective issue resolution and continuous improvement.\n\nSecurity and compliance with statutory requirements in the countries in which we operate is essential for DNV. 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