{"id":3548264,"url":"https://alion.io/job/doctronic-workplace-experience-manager","title":"Workplace Experience Manager","company":{"id":673395,"name":"Doctronic","domain":"doctronic.ai","url":"https://alion.io/company/doctronic","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":95,"open_postings":11,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":131,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":120000,"max":140000,"currency":"USD","period":"year","gross":null,"usd_annual":140000},"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-30T18:26:07Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-07T12:48:12Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"About Doctronic\nDoctronic is building AI-powered clinical tools that help patients get accurate answers and appropriate care faster. Backed by Union Square Ventures and Lightspeed Venture Partners, the team is scaling quickly across engineering, clinical, and product functions - and needs a Workplace Experience Manager who can keep leadership's time, communication, and priorities running smoothly as the company grows.\nThe Role\nAs Workplace Experience Manager, you’ll be the face of Doctronic and own the day-to-day employee experience in our NY office. You’ll keep the space running smoothly, from vendor relationships and supplies to events, in-office interviews and new employee onboarding, while serving as a force multiplier for our leadership team. You’ll manage complex calendars, anticipate needs before they’re voiced, and handle sensitive information with discretion. You will interact closely with Doctronic’s executive team. In-office Monday - Thursday in NYC.\nWhat You'll Do\nOffice administration:\nManage outside vendors that support our office including IT, food, janitorial\n\nBe responsible for an office budget\n\nTake ownership of all coordination with the building\n\nManage any urgent office issues in person, including facilities issues (leaks, broken lights, etc.)\n\nManage all package deliveries, including breaking down boxes as needed\n\nDetermine best approach to snacks and stock the kitchen; empty the dishwasher\n\nManage incoming mail and distribute to appropriate team members\n\nWorkplace Experience:\nBe the first friendly face of Doctronic for visitors who come to the office\n\nSupport NY team events (happy hours, lunches, etc.)\n\nReview and approve larger team expenses through Ramp\n\nResearch vendors for upcoming events\n\nSupport ordering and distribution of company swag\n\nPlan and execute internal events, offsites, and team gatherings, including logistics and budget management\n\nBe a key partner in any senior team or company-wide off-sites\n\nCalendar coordination:\nPeriodically coordinate senior team calendars for larger group meetings or time sensitive meetings\n\nCoordinate standing quarterly review meetings\n\nSupport HR and Recruiting Initiatives:\nSupport in-person interview calendars and conference room coordination\n\nSupport onboarding and new hire orientation\n\nAddress employee needs within the office space (noise, allergies, etc.)\n\nHandle confidential and sensitive information with absolute discretion\n\nSurface any in-person employee needs to HR\n\nWhat We're Looking For\n8+ years of experience as an Office Manager or Executive Assistant supporting C-level leadership, ideally at a fast-moving company.\nExperience as an office manager with team support as part of the responsibilities\n\nExceptional organizational skills and an ability to juggle competing priorities without dropping details\n\nStrong written and verbal communication, with a polished, professional presence\n\nA high degree of discretion and sound judgment when handling sensitive or confidential information\n\nComfort operating in ambiguity and building process where none exists yet\n\nProficiency with common productivity and calendar tools (Google Workspace, Slack, Notion, expense platforms)\n\nStrong use of AI to streamline tasks, improve processes and reduce mistakes\n\nNice to Have\nExperience supporting teams in preparing materials for recurring meetings such as monthly KPI meetings, all hands, etc. (ideally with the help of AI)\n\nFamiliarity with IT and security in offices\n\nWhy Doctronic\nWork directly with founders and leadership at a fast-scaling AI healthcare company\n\nBacked by top-tier investors (Union Square Ventures, Lightspeed Venture Partners)\n\nHigh-trust, high-autonomy role with real influence over how the executive office runs\n\nCompetitive compensation, equity, and 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