{"id":1951485,"url":"https://alion.io/job/document-executive-coordinator-ace-aj-secretariat","title":"Executive Coordinator, ACE-AJ Secretariat","company":{"id":2970317,"name":"document","domain":"legalaidrwanda.org","url":"https://alion.io/company/legalaidrwanda","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Kigali, Rwanda"],"countries":["RW"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":90000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1842},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":true},{"name":"Supervision","optional":true}],"status":"live","first_seen_at":"2026-10-06T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-10-06T00:00:00Z","board_verified":false,"closed_at":null,"days_open":8,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":8},"description":"Senior (5+ years of experience)\nTERMS OF REFERENCE\n\nEXECUTIVE COORDINATOR - ACE-AJ SECRETARIAT\n\nPosition\n Executive Coordinator, ACE-AJ Secretariat\n Host institution\n Legal Aid Forum (LAF), Rwanda\n Scope\n Pan-African / multi-country\n\nReporting\n ACE-AJ Founding Members, through the governance and hosting arrangements of ACE-AJ and LAF\n Duty station\n Kigali,Rwanda,withregularregionaland international engagement\n Contract\n Full-time; terms to be specified in the employment contract\n 1. Institutional Background and Rationale\n\nThe African Centre of Excellence for Access to Justice (ACE-AJ) is a Pan-African platform established to strengthen access to justice, legal empowerment, human rights and people-centred justice across Africa. Its origins lie in a continentally grounded feasibility process undertaken in 2016 through consultations with access-to-justice organisations in Kenya, Sierra Leone, Rwanda, Malawi and South Africa. The feasibility work examined the relevance, scope, sustainability, institutional form and operational requirements of a continental centre and identified the need for a stronger African voice, systematic knowledge exchange, research, learning, capacity development and collaboration among organisations working closest to communities.\n\nThe feasibility process envisaged the Centre as more than a conventional project or secretariat. It was conceived as a galvanising space for access-to-justice and legal-empowerment actors; a repository of African practice and evidence; a platform for peer learning and exchange; a mechanism for strengthening community-based justice; and a vehicle through which African organisations could develop collective positions and speak with greater coherence on continental and global justice questions.\n\nACE-AJ was officially launched in Kigali, Rwanda, in 2017. Since its establishment, it has evolved into a multi-country network bringing together civil society organisations and justice actors committed to expanding access to justice for poor, vulnerable and marginalised communities. The Legal Aid Forum (LAF), Rwanda, is a founding member and hosts the ACE-AJ Secretariat.\n\nACE-AJ’s Strategic Framework 2024–2030 provides the current institutional roadmap. It organises the Centre’s work around five mutually reinforcing priorities: promoting holistic justice delivery; strengthening capacity building; research and knowledge generation; advocacy and communication; and strengthening\n\nthe ACE-AJ Secretariat. The Strategy also places substantial emphasis on monitoring, learning, institutional visibility, membership growth, strategic partnerships and diversified resource mobilisation.\n\n2. Purpose and Strategic Character of the Position\n\nThe Executive Coordinator is the principal executive and operational lead of the ACE-AJ Secretariat. The purpose of the position is to provide disciplined continental coordination and executive leadership for the implementation of ACE-AJ’s Constitution, Strategic Framework 2024–2030, decisions of the General Assembly and Board, approved programmes and institutional commitments.\n\nThe Executive Coordinator will move ACE-AJ from strategy to implementation. The office holder will connect a geographically dispersed membership, translate strategic priorities into annual and multi-year plans, mobilise resources, coordinate multi-country programmes, strengthen governance and institutional systems, generate and communicate evidence, develop strategic partnerships and position ACE-AJ as a credible African platform on access to justice, legal empowerment and people-centred justice.\n\nThe position therefore requires a network builder and institutional entrepreneur, not only a programme administrator. The Executive Coordinator must combine continental vision with implementation discipline; diplomacy with accountability; strong member relations with external representation; and programme leadership with fundraising, knowledge generation and organisational development.\n\n3. Overall Accountability\n\nServe as the principal executive focal point for implementation of ACE-AJ’s Strategic Framework 2024–2030 and approved annual priorities.\n\n Ensure that decisions of the General Assembly and Board are translated into clear workstreams, responsibilities, timelines, budgets, deliverables and measurable results.\n\n Lead the day-to-day work of the Secretariat and coordinate Secretariat personnel, consultants, technical advisers and designated support from member organisations.\n\n Maintain effective operational coordination with LAF as host institution while safeguarding ACE-AJ’s distinct continental identity, governance and member ownership.\n\n Provide timely, evidence-based advice to the Board on institutional development, programme performance, partnerships, funding, risks and emerging access-to-justice trends.\n\n4. Key Responsibilities\n\n4.1 Continental Network Coordination, Membership and Movement Building\n\nProvide proactive day-to-day coordination of ACE-AJ as a Pan-African network and maintain substantive engagement with members across countries, regions, legal traditions and languages.\n\n Develop an annual member-engagement architecture covering consultations, focal-person meetings, peer exchanges, communities of practice, thematic working groups, institutional visits and regional or continental convenings.\n\n Maintain structured two-way communication between the Secretariat, Board, General Assembly, founding members, and strategic partners.\n\n Map and continuously update member expertise, innovations, community-justice models, research, policy experience, institutional capacities and support needs.\n\n Strengthen member ownership by creating practical opportunities for members to lead research, training, advocacy, convening and cross-country initiatives.\n\n Lead strategic membership growth, with particular attention to geographic balance and stronger representation from underrepresented parts of the continent.\n\n Coordinate membership admission, onboarding, orientation, retention and an accurate, functional membership database.\n\n Identify common challenges across jurisdictions and convert them into collective learning, research, advocacy and programme initiatives.\n\n4.2 Strategy Implementation and Institutional Performance\n\nTranslate the 2024–2030 Strategic Framework into costed annual work plans, implementation matrices, institutional calendars and measurable performance commitments.\n\n Coordinate implementation across all five strategic priorities and ensure that programme choices remain connected to ACE-AJ’s mission, comparative advantage and member experience.\n\n Develop a Secretariat performance dashboard showing progress against strategic outcomes, programme commitments, membership engagement, partnerships, fundraising, visibility and governance decisions.\n\n Institute quarterly implementation reviews and prepare concise performance briefs for the Board.\n\n Identify implementation bottlenecks, emerging risks and opportunities and recommend corrective measures.\n\n Coordinate periodic strategy reviews and contribute evidence for the development of ACE-AJ’s post-2030 strategic direction.\n\n4.3 Holistic and People-Centred Justice\n\nAdvance ACE-AJ’s agenda on holistic justice delivery by connecting formal, informal and community-based justice actors and approaches.\n\n Promote recognition of community-based justice practitioners and strengthen their contribution to accessible, affordable and responsive justice systems.\n\n Support member initiatives that demonstrate how legal empowerment, mediation, community justice, legal aid and other people-centred approaches can complement formal justice institutions.\n\n Facilitate cross-country learning on enabling policy and regulatory environments for community-based justice and paralegal practice.\n\n Ensure that the perspectives of poor, vulnerable and marginalised communities remain central to ACE-AJ’s programmes, research, advocacy and institutional narrative.\n\n4.4 Capacity Building and Peer Learning\n\nDevelop and coordinate a continental capacity-building programme informed by member needs and the Strategy.\n\n Organise practical peer-to-peer learning, mentorship, technical exchanges and cross-country exposure among members.\n\n Develop partnerships with universities, legal aid clinics, professional bodies, judiciaries and specialist institutions for training, research and professional development.\n\n Promote learning models that draw systematically on the experience of ACE-AJ members rather than relying exclusively on external expertise.\n\n Support development of scalable training resources and, where feasible, longer and more intensive learning programmes for community-based justice practitioners.\n\n4.5 Research, Evidence and Knowledge Management\n\nLead implementation of ACE-AJ’s research and knowledge-generation agenda, including practitioner-driven and comparative research with continental policy relevance.\n\n Coordinate documentation of best practices, innovations, impact case studies and lessons from member organisations.\n\n Develop and maintain an accessible knowledge-sharing platform or e-repository for research, laws, policies, tools, case studies and member resources.\n\n Promote common or compatible data-collection approaches across members to strengthen the African evidence base on access to justice.\n\n Coordinate research partnerships with universities, research institutions and practitioners and ensure appropriate ethical, data-protection and quality standards.\n\n Translate research into policy briefs, position papers, learning products, advocacy messages and practical tools for members and decision-makers.\n\n4.6 Continental Advocacy, Policy Influence and Representation\n\nDevelop and coordinate ACE-AJ’s continental advocacy agenda, drawing on member evidence and experience.\n\n Support development of coherent African positions on legal empowerment, community justice, legal aid, people-centred justice and related emerging issues.\n\n Build structured engagement with the African Union, African Commission on Human and Peoples’ Rights, regional economic communities, United Nations mechanisms and other relevant regional and global institutions.\n\n Identify opportunities for ACE-AJ and its members to contribute to justice-sector reform, policy processes, legislative discussions and international forums.\n\n Represent ACE-AJ at authorised regional, continental and international engagements and prepare high-quality briefs, statements and speaking points.\n\n Ensure that ACE-AJ’s advocacy elevates member expertise and community experience rather than substituting for them.\n\n4.7 Strategic Communication, Visibility and African Narrative\n\nLead implementation of an institutional communication and visibility plan that establishes ACE-AJ as a recognised source of African expertise on access to justice and legal empowerment.\n\n Oversee regular member updates, newsletters, website content, social media, publications and other institutional communication.\n\n Develop a compelling evidence-based continental narrative demonstrating ACE-AJ’s added value and the contribution of its members.\n\n Increase dissemination and citation of ACE-AJ research, policy products and member-generated knowledge.\n\n Coordinate media engagement and ensure consistent branding, messaging and recognition of member organisations.\n\n4.8 Resource Mobilisation and Financial Sustainability\n\nDevelop, maintain and drive a diversified resource-mobilisation strategy and funding pipeline aligned with ACE-AJ’s strategic priorities.\n\n Map foundations, bilateral and multilateral partners, international organisations, corporate and philanthropic actors and other potential supporters.\n\n Lead or coordinate high-quality concept notes, proposals, budgets, partnership submissions and donor presentations.\n\n Build and maintain long-term donor and strategic-partner relationships and coordinate due diligence, negotiations, stewardship and reporting.\n\n Explore sustainable non-grant income appro...","description_format":"text","description_chars":20596,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"Rwanda","iso":"RW","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-06T10:13:00Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring 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