{"id":1947221,"url":"https://alion.io/job/document-office-manager","title":"Office Manager","company":{"id":2378236,"name":"Oaks Integrated Care","domain":"oaksintcare.org","url":"https://alion.io/company/oaksintcare","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"C","score":64,"open_postings":43,"ghost_share":0.605,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Trenton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-03-18T13:55:12Z","employer_posted_date":"2026-03-18","last_verified_at":"2026-10-30T01:27:51Z","board_verified":true,"closed_at":null,"days_open":225,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":224},"description":"Join our team today and immerse yourself in a rewarding career for years to come!\nAs an Office Manager, you will work within our CCBHC program located in Trenton, NJ.\nSchedule: Full-time; Monday-Friday; 40 hours; 8:30am-5:00pm\nResponsibilities:\nSupervision of support staff including secretary, drivers and security.\nMonitor various areas of billing\nHire and train staff under direction of Program Director.\nDisplays a thorough knowledge of office skills, computer hardware and software.\nPrepares accurate and detailed records and reports.\nMaintains and orders office supplies.\nPrepares minutes of meetings as requested.\nComposes and prepares correspondence, forms and reports as assigned\nMonitors and maintains the distribution of outgoing and incoming mail\nNotifies the director and administration of repair needs for equipment, phones and facilities.\nAttends staff meetings, agency sponsored management meetings and supervisory sessions regularly.\nSupports, assists and fills in for receptionist including answering phones, monitoring the billing system, and performing all other front desk functions as needed.\nAssists with data preparation and entry, and control and verification of client data.\nAssists data collection for client care, research and evaluation projects.\nCoordinates with the MIS department to maintain correct client lists, maintain files, report difficulties and problems in the operation of the computer, and transfers all necessary data to MIS in a timely manner.\nParticipates in unit meetings, in-service training sessions, quality assurance/utilization and peer review activities and other program activities as assigned; attends supervisory sessions regularly.\nPerforms other related duties as assigned.\nDriving and travel\nBenefits:\nCompetitive salary\nSupplemental income\nMedical, Dental, Vision, 403(b)\nGenerous paid time off benefits\nOpportunity for personal and career growth\nTeam oriented environment - we practice the FISH! Philosophy\nQualifications:\nHigh School diploma or equivalent required;\nAdministrative/clerical experience preferred;\nMust be 18 years or older;\nValid Driver's License in good standing required.\nAll positions require a valid driver’s license in good standing, and pre-employment drug screening. All candidates, if hired, will be expected to cooperate with Oaks Integrated Care and The Department of Human Services in all inspections and investigations. 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