{"id":739862,"url":"https://alion.io/job/docuware-junior-accountant","title":"Junior Accountant","company":{"id":179412,"name":"DocuWare","domain":"docuware.com","url":"https://alion.io/company/docuware","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":{"grade":"B","score":83,"open_postings":9,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Beacon, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":48000,"max_usd":92000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1355},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-17T17:14:48Z","employer_posted_date":"2026-08-17","last_verified_at":"2026-10-06T16:03:45Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"Why should you join?\nDocuWare stands for globally distributed, international teams, flat hierarchies, and an open company culture that encourages active participation and contribution. Mobile work and flexible working hours are part of our everyday life. Would you like to become part of an innovative company whose solutions digitalize everyday work across a wide range of industries? Then join our team!#LI-DNI\nYour Responsibilities\nWe’re seeking a Junior Accountant who thrives in a detail-oriented environment and enjoys supporting the day-to-day financial operations of the business. This role is responsible for accounts payable processing, cash application, vendor management, employee expense reporting, collections support, and assisting with month-end close activities. You’ll play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting both internal teams and external customers with timely and professional communication.\nThis is a hands-on role with direct exposure to accounting operations, financial reporting, and process improvement initiatives. The position offers the opportunity to develop technical accounting knowledge, gain experience with ERP and reporting systems, and build a strong foundation for continued growth and support within the finance team.\nThis is a hybrid role based out of our Beacon, NY office.\nResponsibilities:\nRecord accounts payable in the accounting system. This includes pushing invoices through an internal workflow tool.\nPrepare weekly ACH and WEBPAY payments, as well as check payments when necessary as backup.\nVerify all purchases have proper purchase order approvals.\nReview all open PORs and invoices to determine monthly accounts payable accrual and posting of accrual to accounting system.\nPosting vendor prepaid journals in accounting system.\nReview invoices for use tax liability and posting use tax accrual in accounting system.\nGenerating monthly, quarterly, semi-annual and annual sales tax reports in Avalara and CRM.\nPosting monthly recurring general ledger entries.\nResponsible for obtaining ACH enrolment forms and W9 forms from vendors.\nReconcile monthly AMEX statement details including obtaining receipts, verifying purchase order approval, and posting monthly payable.\nSupporting Team Lead in month end close.\nPetty Cash - record disbursements and reconcile monthly.\nProcess employee expense reports weekly for travel policy review, math check and manager approvals. Post reports to accounting system.\nPost daily cash receipts (checks, wire transfer, ACH and credit cards) including foreign tax withholding and bank fee journal entries. Obtain remittance details if not noted. Mandatory requirement to come into the office after 1pm on the last day of the month to prepare the check deposit.\nManually process credit card payments when necessary.\nPrepare aging report bi-weekly for review by Team Lead Accounting, CFO and Team Lead Order Processing. Report will include status notes on all delinquent accounts.\nCommunicate Credit Policy to Direct End Users or Partners when necessary. \nGenerate monthly account statements and dunning letters when due. \nSend letters to ADPs with past due balances over 67 days informing them that their account is on credit hold.\nPrepare past due reporting to Euler (Allianz) each month.\nReview Euler policy weekly for EZ cover renewals, expirations or cancellations.\nPlace phone calls and/or send emails to Direct End Users and Partners that are past due based on Credit Policy. \nMonthly CRM reports run for credit card expirations and monthly cloud contract renewals.\nComplete vendor request forms and send W9, ACH/Wire transfer instructions as requested.\nReview credit cards monthly to check for upcoming expiration dates\nEnter invoices into Ariba when required.\nProcess exceptions to credit renewals that have gone through collections cycle.\nRespond promptly to internal and external customer inquiries about invoices.\nUpdating accounting procedures for any process changes.\nWhat you need to succeed\nBachelor’s degree or equivalent, minimum two to three years related experience, or equivalent combination of education and experience.\nProficient with Microsoft Excel, Word and Outlook.\nPossess excellent verbal and written communication skills.\nCommitment to excellence and high standards.\nAcute attention to detail.\nAbility to manage priorities and workflow.\nWillingness to adapt to a dynamic work environment.\nWhat we can offer\n$40,000 to $50,000 base salary\nDocuWare funds $2,000/$4,000 annually towards single/family HDHP deductible\nYour choice of 4 medical plans (HDHP, EPO, PPO)\nShort Term Disability (100% company paid)\nLong Term Disability (100% company paid)\nGroup Term Life insurance (100% company paid)\n401(K) with company match \n12 annual paid holidays and generous PTO plan\nOne day off a year to volunteer to your charity of choice.\nProfit Sharing \nInternationally growing and well established company \nThorough onboarding & induction period \nTraining and development opportunities\nParticipation in a positive intercultural company culture with an openness to new ideas \nVirtual instructor led fitness offerings.\nAccess to Udemy training academy and Tuition Reimbursement\nFlexible Spending & Dependent Care Accounts\nCompany events and more\nOur Values\nNew ideas are always welcome here.\nAt DocuWare, you’ll find an open corporate culture, a wide variety of options for further education and a friendly, informal work environment. We offer creative, self-motivated individuals a diverse, international working environment with plenty of freedom and opportunity for professional development.\nYou can find what makes us a unique and rewarding employment experience on Instagram! Check us out athttps://www.instagram.com/life.at.docuware/.\nOur application process\n1. Virtual prescreening with a Recruiter to get to know each other.2. Virtual interview with the Recruiter and Hiring Manager.\n3. Assessment with the team.\n4. Final in-person interview in the Beacon, NY office.\nYour hiring partner\nAlicia LeachSr. Team Lead, People & Culture\nHere you can find us\n25 Creek DriveBeacon, NY 12508\nWork Authorizations\nPlease note that DocuWare Corporation does not sponsor employment visas for this position. Candidates must be authorized to work in the country without the need for visa sponsorship.\nEEOC Statement\nDocuWare Corporation is an Equal Opportunity/Affirmative Action Employer (Equal Opportunity Employer/Veterans/Disabled).\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. DocuWare values diversity, equity and inclusion and this policy applies to all employment practices at DocuWare. DocuWare is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability.\nBackground Screening Statement\nEmployment is contingent upon a successful completion of a criminal background investigation subject to any federal, state, and local laws.","description_format":"text","description_chars":7400,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Company events","Equity","Flexible schedule","Life insurance","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Document Management","Workflow & Process Automation (RPA, BPM)"],"lifecycle":[{"event":"open","at":"2026-09-11T12:26:31Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":152500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":31,"band":"fade","label":"Fading","p_open":1,"p_active":0.695,"p_room":0.44,"age_days":49,"expected_fill_days":49,"reasons":["conf:3","win:tail","crowd:junior"],"computed_at":"2026-10-06T05:45:30Z"},"pay":null,"html_url":"https://alion.io/job/docuware-junior-accountant","json_url":"https://alion.io/job/docuware-junior-accountant.json","meta":{"generated_at":"2026-10-07T02:28:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4158,"day_limit":5000,"remaining_today":842,"minute_limit":60,"resets_at":"2026-10-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":179412},"rest":"https://alion.io/mcp/rest/get_company?id=179412"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdocuware-junior-accountant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdocuware-junior-accountant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdocuware-junior-accountant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/docuware-junior-accountant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdocuware-junior-accountant"}]}