{"id":2638010,"url":"https://alion.io/job/dots-executive-assistant","title":"Executive Assistant","company":{"id":2183604,"name":"Dots","domain":"usedots.com","url":"https://alion.io/company/usedots","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Work at a Startup","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":98000,"currency":"USD","period":"year","gross":null,"usd_annual":98000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":true},{"name":"Linear","optional":true},{"name":"Notion","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-10-15T17:58:03Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T04:44:59Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Dots\nDots (usedots.com) is a Series A fintech backed by Y Combinator and DCM, building payout infrastructure for marketplaces and digital platforms. In the past year, we have grown our revenues by over 400%, and have built a deep base of loyal customers.\nSince our founding 4 years ago, we’ve moved nearly $3 billion per year to more than 1 million payees across 190+ countries, helping businesses onboard, pay and manage recipients around the world.\nThe role\nWe're looking for an Executive Assistant to support Dots's founders.\nThis is a high-trust role for someone who is excellent at keeping two busy executives organized, protecting their time, and making sure important things don't fall through the cracks. You'll own calendars and travel, help manage priorities and communications, and take on a mix of administrative and people-operations work as needed.\nWe're looking for someone who understands how startups operate: priorities change quickly, not everything comes with a process, and good judgment matters as much as organization.\nWhat you'll do\nExecutive support & priorities\nManage complex calendars for both founders, including internal meetings, customer conversations, recruiting, travel and external commitments.\nHelp the founders prioritize their time, spot conflicts and make sure the most important work gets attention.\nKeep track of follow-ups, commitments and open threads so decisions turn into action.\nAnticipate what the founders will need rather than waiting for every task to be assigned.\nCommunications\nDraft and ghostwrite emails, follow-ups and other communications in the founders' voices.\nTriage inbound requests and help determine what needs the founders' attention, what can wait and what can be handled without them.\nPrepare context and materials ahead of important meetings so the founders can walk in prepared.\nCommunicate with candidates, customers, investors, partners and other external stakeholders on behalf of the founders when appropriate.\nTravel & logistics\nOwn end-to-end travel planning, including flights, hotels, transportation, scheduling and last-minute changes.\nCoordinate team and founder logistics for off-sites, events and other company travel.\nHandle the details before they become problems.\nPeople & company operations\nSupport lightweight HR and people operations, including interview scheduling, onboarding and offboarding coordination, employee documentation and other administrative processes.\nHelp keep people-related workflows organized and make sure employees know where to go for what they need.\nTake on ad hoc operational projects when something important needs an owner.\nAbout you\nYou're highly organized without being rigid. You can look at ten competing requests, understand which three matter and act accordingly.\nYou're comfortable working closely with founders, handling sensitive information and operating with a high degree of trust. You're an excellent written communicator and can adapt your voice depending on who you're speaking to.\nYou like being the person who creates order, removes friction and makes everyone around you more effective.\nWhat you'll bring\n3+ years of experience working at a startup, ideally in an executive support, operations or similarly high-ownership role.\nExperience supporting senior executives or founders in a fast-moving environment.\nExcellent calendar management and prioritization skills.\nStrong written communication and the ability to ghostwrite naturally on someone else's behalf.\nExperience coordinating complex domestic and international travel.\nStrong judgment about what needs attention, what can be delegated and what can wait.\nComfort handling confidential and sensitive information.\nThe ability to manage multiple workstreams without losing track of details.\nComfort taking on basic HR and people-operations responsibilities.\nBonus points if you have\nSupported more than one executive at the same time.\nWorked at an early-stage or rapidly growing startup.\nExperience with recruiting coordination, onboarding or other people operations.\nExperience planning company off-sites or executive events.\nBuilt or improved systems for executive operations rather than simply inheriting them.\nTools we use\nGoogle Workspace\nSlack\nNotion\nLinear\nWhat we provide\nPrivate medical insurance, including dental and vision\nUnlimited vacation policy\nRegular team off-sites\n401k plan","description_format":"text","description_chars":4386,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Financial Services","Payment Processing & Gateways"],"lifecycle":[{"event":"open","at":"2026-10-15T17:58:03Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":32,"reasons":["conf:1","win:early"],"computed_at":"2026-10-16T05:45:00Z"},"pay":{"stated_usd_annual":98000,"is_top_pay":true},"html_url":"https://alion.io/job/dots-executive-assistant","json_url":"https://alion.io/job/dots-executive-assistant.json","meta":{"generated_at":"2026-10-16T06:44:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4557,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2183604},"rest":"https://alion.io/mcp/rest/get_company?id=2183604"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdots-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdots-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdots-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dots-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdots-executive-assistant"}]}