{"id":1685719,"url":"https://alion.io/job/dow-jones-workplace-administrator","title":"Workplace Administrator","company":{"id":58531,"name":"Dow Jones","domain":"dowjones.com","url":"https://alion.io/company/dow-jones","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":25,"ghost_share":0,"stale_share":0.92,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Frankfurt am Main, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40000,"max":45000,"currency":"EUR","period":"year","gross":null,"usd_annual":50840},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-15T00:00:00Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-10-23T08:40:01Z","board_verified":true,"closed_at":null,"days_open":39,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":39},"description":"Job Description:\nAbout the Role:\nWe are seeking an office-based Workplace Administrator / Receptionist to support the smooth day-to-day running of our Frankfurt office and join the Global Real Estate & Workplace Evolution team (GRE & WE). This role combines front-of-house responsibilities, office administration, SAP processing support, and assistance to the Bureau Chief. You will help maintain a professional, welcoming, efficient workplace and ensure the office remains well organised, fully stocked, and tidy at all times. The role requires daily on-site presence to support office operations, reception responsibilities, and the wider team effectively. You will report to the Director, EMEA Real Estate & Global Lease Administration\nYou Will:\nAct as the first point of contact for visitors, contractors, and deliveries\nManage reception duties and present a professional, welcoming front-of-house presence\nAnswer and direct calls, emails, and general office enquiries\nEnsure meeting rooms, common areas, and reception spaces are presentable and ready for use\nKeep the office stocked, organised, and tidy, including kitchen, stationery, print, and general office supplies\nCoordinate office repairs, maintenance issues, building access, and landlord/building management requests\nSupport office health, safety, and general workplace compliance requirements\nProvide day-to-day administrative support to the Bureau Chief and Managing director \nManage calendars, room bookings, desk bookings in Kadence and visitor arrangements as required\nAssist with travel bookings, itineraries, and related logistics where required\nPrepare documents, presentations, correspondence, and meeting materials\nMaintain filing systems, contact lists, and administrative records\nSupport internal events, team meetings, and office activities\nProcess invoices and purchase orders in SAP accurately and on time\nTrack purchase orders, invoice status, coding, approvals, and payment follow-up, working closely with Finance teams\nLiaise with internal finance and procurement teams to resolve invoice or PO queries\nAssist with vendor administration and supplier set-up where needed\nProvide back-up assistance to GRE & WE Lease Admin team where needed to cover absence/busy periods\nYou Have:\n3-5 years of experience in an office administrator, receptionist, team assistant, or similar role; processing invoices and purchase orders in SAP\nExperience supporting senior stakeholders or executives, ideally including diary and meeting coordination\nExperience working in a busy office-based environment\nStrong organisational skills and attention to detail\nProfessional and approachable manner with excellent interpersonal skills\nConfident managing multiple priorities and responding quickly to day-to-day office needs\nGood written and verbal communication skills\nComfortable working independently and taking ownership of office operations\nProficient in Microsoft Office applications and Google Suite products\nReliable, proactive, and service-oriented approach\nAbility to maintain confidentiality and exercise sound judgement\nPreferred qualifications\nFluency in German and English languages\nExperience in an international corporate or newsroom environment would be advantageous\nSuccess in the role\nThe successful candidate will create a well-run, professional office environment, ensure SAP invoice and purchase order processes are handled efficiently, provide dependable support to the Bureau Chief, and keep the Frankfurt office organised, stocked, and running smoothly.\nOur Benefits\nComprehensive Healthcare Plans\n\nPaid Time Off\n\nRetirement Plans\n\nComprehensive Insurance Plans\n\nLifestyle programs & Wellness Resources\n\nEducation Benefits\n\nFamily Care Benefits & Caregiving Support\n\nCommuter Transit Program\n\nSubscription Discounts\n\nEmployee Referral Program\n\nEqual Opportunity Employer\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.\nReasonable Accommodation\nWe are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at . Please put \"Reasonable Accommodation\" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.\nPlease refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.\nBusiness Area:\nDow Jones - People - Workplace\nJob Category:\nAdministration, Facilities & Secretarial\nUnion Status:\nNon-Union roleBase Pay Range: €40,000 - €45,000\nWe’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.\nFor bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.\nFor benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.","description_format":"text","description_chars":5582,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Advanced (C1)","optional":true},{"language":"English","level":"Advanced (C1)","optional":true}]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Data & Analytics","Publishing","Digital Media"],"lifecycle":[{"event":"open","at":"2026-10-02T10:22:08Z"}],"visa":[],"liveness":{"score":27,"band":"fade","label":"Fading","p_open":1,"p_active":0.496,"p_room":0.55,"age_days":39,"expected_fill_days":27,"reasons":["conf:21","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":50840,"is_top_pay":false},"html_url":"https://alion.io/job/dow-jones-workplace-administrator","json_url":"https://alion.io/job/dow-jones-workplace-administrator.json","meta":{"generated_at":"2026-10-24T10:04:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14601,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58531},"rest":"https://alion.io/mcp/rest/get_company?id=58531"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdow-jones-workplace-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdow-jones-workplace-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdow-jones-workplace-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dow-jones-workplace-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdow-jones-workplace-administrator"}]}