{"id":2644551,"url":"https://alion.io/job/dowbuilt-operations-coordinatorexecutive-assistant-dowbuilt","title":"Operations Coordinator/Executive Assistant - Dowbuilt","company":{"id":4419889,"name":"Dowbuilt","domain":"dowbuilt.com","url":"https://alion.io/company/dowbuilt","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bozeman, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":82000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-15T19:42:24Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-11-03T00:11:28Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"We’re hiring a Operations Coordinator/Executive Assistant to provide regional-focused support designed to improve operational administrative coordination, strengthen communication and organization across the region, and create bandwidth capacity for the Regional Principal. \nThis role directly assists the Regional Principal and serves as a key liaison between Dowbuilt operational departments and the Region. This position requires the utmost professionalism: self-direction, anticipation, adaptability, clear communication and discretion.\nMost importantly, this position drives a positive, high-performing office culture and skillfully supports external partner relationships. It is an essential component of the Operations Coordinator + Executive Assistant role to continuing longstanding company traditions and values for our current employees, while fostering a supportive and unique culture for this growing team.\nThis role functions as a trusted operational partner to the Regional Principal and proactively engages the appropriate department heads in Dowbuilt’s Seattle office for emerging operational needs.\nWHAT YOU’LL DO\nAs a Operations Coordinator/Executive Assistant, you’ll be responsible for:\nRegional Principal SupportSupport Regional Principal in managing schedule, priorities, action items, and appointments; ensure Regional Principal meets deadlines and commitments\nPrepare meeting materials such as agendas, information packages, follow-up items, and notes\nAdministrative duties and projects for Regional Principal as needed\nTrack business development activities and opportunities and keep key personnel updated on progress\nSupport Regional Principal in relationship-building activities by proactively in providing regular and meaningful external partner experiences and care/service-oriented opportunities such as project tours, architect visits, client lunches, industry events, and gifts\nBook Regional Principal travel arrangements, including but not limited to flights, rental cars and accommodations/services, reservations, etc.\nCollect, code and submit receipts/invoices for expenses, reports and reimbursements\nBuild social and work events that enhance cultural awareness, training and learning opportunities.\nEnsure our employees have the tools and necessities to create an optimal office working environment, in office or remote\nManage the office space, including supply ordering, office vendor management, mail processing, conference room reservation management, and other tasks that maintain a functional office\nRecognize regional employee birthdays, milestone anniversaries, and other celebratory events\nSupport communication and follow-up between regional field teams and operational departments\nIT Team Support\nServe as regional IT point person for initiatives, maintaining office IT products (e.g. printers), and other requests as needed\nAssist with basic IT issues/needs from employees; submit Assist tickets as appropriate on behalf of employees\nWork with IT help desk to ensure new office-based employees are set up with phone, docking station, monitors, etc. before their first day\nMaintain Regional training laptops\nProvide support to Project Teams that are setting up and running temporary site offices, as needed\nMarketing Team Support\nServe as regional Marketing point person for initiatives and other requests as needed\nRun regional Dowbuilt events and volunteering, working with National Marketing and Events Coordinator\nCoordinate local content for The Level and all company meetings\nMaintain regional client and partner contact information\nCoordinate local communications and staff meetings\nRequest regional stationery and business cards\nSupport employee’s access to branded items, including apparel, jobsite signage, and office signage\nAssist local principal with promotional initiatives, architect dinners, coordination of jobsite events\nEnsure activities are Dowbuilt brand appropriate by working with Marketing team\nClient and vendor gift support, including the annual New Years gift\nHR Team Support\nServe as regional HR point person for initiatives and other requests as needed\nPartner with the Employee Development Manager to ensure a smooth and consistent onboarding and orientation experience for regional new hires\nComplete I-9 verification for field and office hires across region, as needed\nProvide employee separation process support, as needed\nSchedule pre-employment drug screens with local providers and coordinate details with new hires, as needed\nSupport communication and follow-up for employees with HR needs, directing to appropriate HR Team member, and showing employees where HR information is posted\nMonitor and follow up with regional team members on outstanding HR training requirement\nHelp identify and participate in local recruiting and industry events to increase brand awareness and recruiting success, as needed\nSafety Team Support\nServe as regional Safety point person for initiatives and other requests as needed\nMonitor and follow up with regional team members on outstanding Safety training requirements, such as OSHA, First Aid/CPR\nProcess regional safety documentation in timely and appropriate manner\nAcquire regional safety materials locally as directed by Safety Team\nSupport employees with Safety needs, directing to appropriate Safety Team member, and showing employees where Safety information is posted\nAccounting Team Support\nServe as regional accounting point person for initiatives and other requests as needed\nTrain and assist employees with expense reimbursement in hh2, as needed\nApprove regional administrative invoices and monitor regional administrative budgets (administrative, employee event, community giving)\nResponsibly manage regional field checks, as needed\nConstruction Division Team Support\nServe as regional Construction Team point person for initiatives and other requests as needed\nSupport regional vehicles and equipment, as needed\nTRAVEL: Regional travel is required, 10% -30% of time. Travel to other Dowbuilt locations and Seattle headquarters may also be required. Access to a personal vehicle required\nWHAT YOU NEED TO SUCCEED\nTo be successful as a Dowbuilt Operations Coordinator/Executive Assistant, you’ll need:\nMinimum of three (3) years of experience in office management, administrative support, executive assistance, or a related role. \nBachelor's degree in Business Administration, Human Resources, or a related field, or an equivalent combination of education and professional experience. \nBilingual English/Spanish is preferred. \nProficiency in Microsoft Office Suite required; experience with Smartsheet strongly preferred. \nExperience using web-based collaboration and business tools, such as Smartsheet, Slack, and Egnyte. \nStrong technical aptitude and the ability to quickly learn and adapt to new technologies and systems.\nAbility to manage stress and maintain composure in challenging situations\nEnthusiasm for fostering inclusive work environment, leading diverse teams, and a commitment to increasing equity for all employees\nStrong organizational and time management skills\nESSENTIAL FUNCTIONS\nAbility to work effectively from office, home, or jobsite\nAbility to work between the hours of 8 am and 4:30 pm MST and flexibility to work beyond these hours as needed.\nMust be able to travel up to once per month for recruiting, internal, and industry events\nMust be highly proficient in basic technology including MS Office Suite\nDemonstrate discretion and treat all proprietary company information as strictly confidential outside, and in some cases within, the company\nSelf-directing, ability to work autonomously\nMust comply with Dowbuilt’s drug and alcohol policy\nMust pass a criminal background check and pre-employment drug screen\n WHAT WE OFFERWe are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:\nCompetitive pay commensurate with skills and experience\n100% paid medical, dental, vision, and $50,000 in basic life insurance for full-time employees (35% medical coverage for dependents), first of the month following DOH\n401(k) retirement savings plan with employer profit sharing contribution\nCompany-paid short-term disability policy for all full-time employees\n8 paid holidays each year, no waiting period\nPaid Time-Off (PTO)\nMentorship and career development opportunities\nAnnual discretionary bonus\nOpportunities for travel, if desired.\n WHO WE AREDowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service-all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell.\nThe Dowbuilt culture is one of care-care for our employees, clients, and the talented craftspeople we partner with-resulting in care for the incredible designs we bring to life.\nDowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.","description_format":"text","description_chars":9390,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":["Equity","Life insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T19:42:24Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.79,"p_room":0.9,"age_days":17,"expected_fill_days":30,"reasons":["conf:2","win:mid"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/dowbuilt-operations-coordinatorexecutive-assistant-dowbuilt","json_url":"https://alion.io/job/dowbuilt-operations-coordinatorexecutive-assistant-dowbuilt.json","meta":{"generated_at":"2026-11-03T04:44:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6502,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4419889},"rest":"https://alion.io/mcp/rest/get_company?id=4419889"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdowbuilt-operations-coordinatorexecutive-assistant-dowbuilt"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdowbuilt-operations-coordinatorexecutive-assistant-dowbuilt"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdowbuilt-operations-coordinatorexecutive-assistant-dowbuilt"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/dowbuilt-operations-coordinatorexecutive-assistant-dowbuilt\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdowbuilt-operations-coordinatorexecutive-assistant-dowbuilt"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2644551}},{"tool":"search_jobs","arguments":{"company":"dowbuilt.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2644551},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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