{"id":520818,"url":"https://alion.io/job/downer-group-administration-coordinator-fixed-term","title":"Administration Coordinator - Fixed Term","company":{"id":452179,"name":"Downer Group","domain":"downergroup.com","url":"https://alion.io/company/downer-group","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":88,"open_postings":80,"ghost_share":0,"stale_share":0.7,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Somerton, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":145},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-08T00:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-04T07:22:33Z","board_verified":true,"closed_at":null,"days_open":57,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":57},"description":"Administration Coordinator\n12-Month Fixed-Term Opportunity | Somerton, Victoria\nAbout the Role\nWe're seeking a highly organised Administration Coordinator to join our team on a 12-month fixed-term contract, supporting the successful delivery of maintenance and infrastructure works. Based in Somerton, Victoria, this is a full-time, onsite position working Monday to Friday, 7:30am to 4:00pm.\nWorking closely with operational teams, engineers, supervisors and subcontractors, you'll play a key role in keeping systems, records and processes running smoothly. This is a varied role combining administration, reporting, compliance and coordination responsibilities, making it ideal for someone who enjoys working across multiple priorities in a fast-paced environment.\nKey Responsibilities\nCoordinate customer enquiries, work requests and job allocations\nMaintain accurate records, reports and project documentation\nSupport KPI reporting, audits and month-end administration activities\nRaise purchase orders and assist with invoice processing\nManage training records, certification renewals and compliance requirements\nCoordinate subcontractor onboarding and documentation\nSupport claims administration and ensure data accuracy across multiple systems\nAssist with employee onboarding, depot administration and general office functions\nWork closely with operational teams to ensure information is accurate, current and audit-ready\nAbout You\nYou'll be a proactive and detail-oriented administrator who enjoys supporting operational teams and keeping things organised behind the scenes.\nTo Be Successful, You Will Have:\nPrevious experience in an administration, coordination or project support role\nStrong attention to detail and organisational skills\nConfidence using Microsoft Office, particularly Excel, and business systems\nThe ability to manage competing priorities and meet deadlines\nStrong communication skills with the confidence to follow up actions and build relationships with stakeholders\nExperience using Asset Vision will be highly regarded\nA proactive, reliable and collaborative approach to work\nWhat's on Offer?\n12-month fixed-term opportunity\nFull-time hours of 7:30am to 4:00pm, Monday to Friday\nOnsite role based in Somerton, Victoria\nDiverse role with exposure to administration, compliance, reporting and operational coordination\nSupportive and collaborative team environment\nOpportunity to contribute to essential infrastructure services that support local communities\nOngoing training and development opportunities\nCareer development within a well-established industry leader\nA role where no two days are the same\nTo apply for this opportunity, click Apply and submit your application online.\nFor more information, please contact \nReference: 736597","description_format":"text","description_chars":2789,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Facilities Management","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-09-08T00:53:29Z"},{"event":"close","at":"2026-10-01T04:09:44Z"},{"event":"reopen","at":"2026-10-20T03:14:17Z"}],"visa":[],"liveness":{"score":8,"band":"cold","label":"Long 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