{"id":3131865,"url":"https://alion.io/job/doxel-executive-assistant","title":"Executive Assistant","company":{"id":21780,"name":"Doxel","domain":"doxel.ai","url":"https://alion.io/company/doxel","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"C","score":57,"open_postings":14,"ghost_share":0.714,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":150000,"currency":"USD","period":"year","gross":null,"usd_annual":150000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-23T02:40:44Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-26T00:00:45Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":2},"description":"The Role\nWe are seeking a highly sophisticated, proactive, and resilient Executive Assistant to the CEO to provide comprehensive, high-level administrative, strategic, and personal support. This is a full-time, in-office position located at our corporate Bay Area headquarters. The ideal candidate functions as the ultimate gatekeeper, trusted partner, and operational anchor. You will be expected to keep up with our CEO who has a high work ethic.\nYour Day to Day\nC-Suite Calendar & Gatekeeping: Masterfully manage, optimize, and protect the CEO's corporate calendar across multiple shifting priorities, board commitments, and international time zones.\n\nExecutive Correspondence: Monitor, filter, and prioritize incoming corporate emails, calls, and mail; draft high-level correspondence, memos, and professional communications on behalf of the CEO.\n\nMeeting & Presentation Prep: Coordinate executive meetings, capture precise minutes, track follow-up action items, and collaborate on corporate decks, briefs, and financial reviews.\n\nTravel & Concierge Operations\nEnd-to-End Itineraries: Architect flawless travel programs combining air & ground logistics, and hotel accommodations.\n\nReal-Time Contingency: Maintain constant availability during travel windows to immediately resolve flight delays, cancellations, and immediate scheduling updates.\n\nWhat Success Looks Like\nWithin 30 days, fully owns the CEO's calendar and inbox with clear, agreed priorities.\n\nEvery meeting has the right people, agenda and prep materials in place ahead of time.\n\nBoard meetings and leadership offsites run smoothly, with materials delivered on time.\n\nIs trusted by the leadership team as the go-to person for the executive office.\n\nOver time, builds processes that give the CEO back hours every week.\n\nWhat You Bring\n5-10 years of dedicated experience supporting a corporate CEO/founder.\n\nStrict confidentiality: demonstrated history of handling hyper-sensitive financial, corporate and private information with total discretion and integrity.\n\nThrives in a fast-paced, high-pressure environment and maintains a calm, professional demeanor under stress, demonstrating high emotional intelligence and resilience when receiving direct, fast-moving feedback.\n\nTech adaptability: Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel/expense management software.\n\nAI adaptability: We are seeking a forward-thinking, tech-forward Executive Assistant who treats Artificial Intelligence as a strategic partner, not just a tool. In this role, you won't just manage schedules; you will leverage cutting-edge AI platforms to automate routine administrative tasks, optimize executive workflows, and multiply our leadership team's productivity.\n\nPreferred Experience\nExperience in enterprise B2B SaaS or construction technology.\n\nExperience supporting a founder through a fundraise or board cycle.\n\nFamiliarity with CRM and expense management tools.\n\nBenefits & Company Culture\nCompetitive Base Salary + Equity Package\n\nRemote first culture (for most roles)\n\nComprehensive Health Insurance (Medical, Dental, Vision)\n\nHome Office Stipend\n\nMonthly allowance for cell phone and internet\n\nFlexible PTO, generous company holiday policy, and unlimited sick days\n\nSalary Range: $100,000.00 - $150,000.00 USD\nPay is based on a variety of factors such as location, skill level, qualifications, competencies, and overall experience.\nDoxel is an equal opportunity employer and actively seeks diversity at our company. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.","description_format":"text","description_chars":3695,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Health insurance","Home office"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Computer Vision","Construction"],"lifecycle":[{"event":"open","at":"2026-10-23T04:07:29Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 4 · green card filings: 1","filings_12m":4,"filings_prev_12m":3,"green_card_filings_12m":1,"median_offered_wage_usd":169500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":2,"expected_fill_days":35,"reasons":["conf:0","stale_co","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":150000,"is_top_pay":true},"html_url":"https://alion.io/job/doxel-executive-assistant","json_url":"https://alion.io/job/doxel-executive-assistant.json","meta":{"generated_at":"2026-10-26T02:05:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2711,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":21780},"rest":"https://alion.io/mcp/rest/get_company?id=21780"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fdoxel-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fdoxel-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fdoxel-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/doxel-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fdoxel-executive-assistant"}]}