{"id":3198557,"url":"https://alion.io/job/doyle-shipping-group-accounts-payable-assistant","title":"Accounts Payable Assistant","company":{"id":2086857,"name":"Doyle Shipping Group","domain":"doyleshipping.ie","url":"https://alion.io/company/doyleshipping","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HireHive","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cork, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":111000,"period":"year","method":"role_country_seniority_unknown","sample_n":92},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T13:52:07Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-11-10T17:30:10Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"Role Overview\nWe are seeking an organised and detail-focused Accounts Payable Assistant to join our Finance team within a busy ship repair environment.\nThe successful candidate will be responsible for the accurate and timely processing of supplier invoices, payments and account reconciliations. The role will work closely with Stock Manager, Operations, Project Managers and suppliers to ensure expenditure is correctly authorised, coded and allocated to the appropriate vessel, repair project or overhead account.\nKey Responsibilities\nProcess and post supplier invoices and credit notes accurately and on a timely basis.\n\nMatch invoices against purchase orders, delivery documentation and other supporting records.\n\nAssist with the setting up of the computerised PO system and roll out of a stock management system.\n\nEnsure invoices have the appropriate approval before payment.\n\nIdentify and resolve invoice, pricing and purchase order discrepancies.\n\nMaintain accurate and up-to-date supplier accounts.\n\nReconcile supplier statements and investigate outstanding items.\n\nMonitor outstanding invoices and ensure payment deadlines are met.\n\nEnsure supplier credit notes are received and correctly applied where required.\n\nShip Repair / Project Costing\nEnsure materials, equipment, subcontractor costs and services are allocated to the correct vessel or repair job.\n\nLiaise with Project Managers, Purchasing and Operations to resolve missing purchase orders or coding information.\n\nAssist in ensuring all costs relating to repair projects are captured promptly and accurately.\n\nSupport the Finance team with project/job cost reviews where required.\n\nHelp identify invoices received after project completion or other costs that may require accrual.\n\nSupplier Management\nSet up and maintain supplier accounts in accordance with company procedures.\n\nVerify supplier details and ensure appropriate documentation and approvals are obtained for new suppliers or changes to supplier information.\n\nRespond professionally to supplier queries regarding invoices and payments.\n\nMaintain effective working relationships with key suppliers and subcontractors.\n\nInvestigate aged or disputed supplier balances.\n\nFinance & Administration\nMaintain accurate electronic records of invoices, approvals and supporting documentation.\n\nAssist with month-end accounts payable procedures.\n\nPrepare accounts payable reports and reconciliations as required.\n\nAssist with accruals and other month-end information.\n\nSupport internal and external audit requests relating to accounts payable.\n\nEnsure transactions comply with company purchasing, authorisation and financial control procedures.\n\nProvide additional support to the wider Finance team when required.\n\nKey Skills & Experience\nEssential\nPrevious Accounts Payable, finance administration or similar experience.\n\nStrong attention to detail and accuracy.\n\nGood working knowledge of Microsoft Excel and Microsoft Office.\n\nAbility to process a high volume of transactions accurately.\n\nStrong organisational and time-management skills.\n\nAbility to prioritise workload and meet payment and month-end deadlines.\n\nGood communication skills and confidence dealing with suppliers and internal departments.\n\nAbility to investigate discrepancies and follow issues through to resolution.\n\nAbility to work both independently and as part of a Finance team.","description_format":"text","description_chars":3370,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Logistics","Freight Forwarding"],"lifecycle":[{"event":"open","at":"2026-10-24T06:35:15Z"}],"visa":[{"country":"IE","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Irish employment permits in 12 months: 5","filings_12m":5,"filings_prev_12m":2,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Employment permits","cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["Department of Enterprise, Trade and Employment: employment permits issued to companies"],"filings_for_role_12m":0}],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.719,"p_room":0.75,"age_days":24,"expected_fill_days":26,"reasons":["conf:0","win:late"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/doyle-shipping-group-accounts-payable-assistant","json_url":"https://alion.io/job/doyle-shipping-group-accounts-payable-assistant.json","meta":{"generated_at":"2026-11-10T21:11:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents 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